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10 Reasons Paper is The Most Flexible Productivity Platform

10 Reasons Paper is The Most Flexible Productivity Platform

notebook

    Lifehack’s theme for April is productivity without power. I don’t know about you but those words instantly bring one word to mind: paper. Whether it’s a Moleskine, index cards, a regular notebook or just loose-leaf, paper can be one of the most flexible tools in your arsenal. Let’s take a look at ten ways you can use paper yourself.

    Hipster PDA

    Here’s the thing you always know is going to be mentioned when an article’s title combines the words “paper” and “productivity” — it’s the classic Hipster PDA. Merlin Mann came up with the idea in 2004 when he got sick of carrying his Palm V around. Essentially, the “device” intends to replicate the organizational functions of a PDA without the electricity and is made from index cards.

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    Capturing Memory Leaks

    Often termed ubiquitous capture, there are a gazillion powered options for capturing ideas, forgotten tasks and other memory leaks in one of those “oh no!” moments. Nothing really does beat pen and paper, though — it won’t disappear when there’s no power or crash and freeze before you can hit the Ctrl+S. Paper is easily accessible and reliable. Unless, of course, you mix coffee, children and small spaces.

    Brain Dump

    In my mind, there’s something demanding about an empty word processor window, but something freeing about a blank sheet of paper. Maybe it has to do with the fact that I spend a heck of a lot of time working in word processors, but when I need to sweep my mind and get all the loose ends down the easiest, fastest, and most comprehensive way involves paper. I can empty my brain organically with lines and free association and all that literary-hippy stuff, rather than facing the cold, harsh linearity of the word processor.

    Task Lists

    I have always found that the most effective task lists for a one-day timeframe are paper-based. While I’ll use software to manage tasks in the greater scheme of things, my day’s plan of action is always mapped out on paper — at least those days where I’m reasonably effective are! You can read a bit more about my method of doing things here, and I strongly urge everyone to consider trialing this method. Task management software is so ubiquitous these days that many people don’t even give paper a week or two’s chance.

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    DIY Planner

    Here’s a resource that deserves a section of its own: DIY Planner. This website hosts a plethora of printables for all sorts of things — productivity, writing tools, psychology, and more. Unfortunately it can be a bit tough to separate the printables from the articles (not that there’s anything wrong with the articles, but sometimes you just want to get straight to the goodies). Despite that, it’s still worth a good look-through. Sure, you need a computer and a printer in the first place so it’s not exclusively powerless. Just make sure to stock up before the power grid explodes!

    Flash cards

    Every now and then we need to memorize things. Whether you’re learning some vocabulary in a new language or the lines in your presentation, sometimes the old-fashioned flash card method is the way to go. While there are apps for the computer and most phones that do this it can be simply more convenient to whip out a stack of cards in your wallet when you’re out and about. Why waste those idle moments?

    Idea Generation

    When my main income source was freelance writing, every couple of weeks I’d run dry on ideas. When you’re writing for more than fourteen hours a day it’s not hard to do at all. So I’d schedule a block of time every two weeks to sit down with a pen and one of those large drawing notebooks (like a Moleskine but with the wire binding) and brainstorm enough ideas to last a few weeks, and sometimes a month or two. I always kept the excess in an emergency reserve in case I came up dry two weeks later.

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    As I mentioned when I wrote about brain dumping, paper doesn’t have to be as linear as a word processor, so it’s that much easier to come up with more ideas on paper just by drawing lines and creating strange associations between ideas.

    Organize Contacts

    You could use an old-fashioned address book and put it by the phone. You could keep regular print-outs for everyone in your computer-based contact manager plus notes and client histories in a binder, since if your only backup of your digital address book was accidentally wiped you could be out of business.

    Or you could organize your contacts by throwing every business card you ever receive into a binder. Pretty cool, eh?

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    Organizing Your Family Life

    A whole lot of information flows through the family home. Important information from your doctor, permission slips to sign for the kid’s school, family events and birthdays to remember, the list goes on. Unclutterer offers an excellent paper-based idea to help you keep your home life as organized as your work life: the central home binder.

    A Funnel for Your Car

    We can’t finish this list without including one of the most common uses for paper that has persisted for decades.

    Well, not really — I’ve never heard of anyone doing this before, though I wouldn’t be surprised if I do end up trying one day since our car is so poorly stocked; Brett Kelly of Cranking Widgets brings us the index card funnel.

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    Joel Falconer

    Editor, content marketer, product manager and writer with 12+ years of experience in the startup, design and tech digital media industries.

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    Last Updated on October 5, 2020

    10 Best Calendar Apps to Stay on Track in 2020

    10 Best Calendar Apps to Stay on Track in 2020

    The success of our day is largely dependent on the quality of our planning. Not to miss out anything in their to-dos, some people prefer to make a list of upcoming tasks in a notebook, while others have long started using digital technology solutions.

    Calendar applications are some of the main tools that are worth using to organize our life and plan your time carefully.

    Many people have switched to specific tools; however, there are still some who do not use calendars on a daily basis. They may find some applications uncomfortable to use, non-functional, or expensive.

    In this article, we are going to check out the best calendars apps to help you stay organized.

    Before You Download

    As you are no doubt aware, there are all kinds of calendar apps available. Instead of you sifting through the hundreds of them, we’ve handpicked 10 of the best calendar apps you can get. On top of glowing reviews from each one, we’ve considered the following aspects when creating this list:

    • User Interface – How you navigate the app should be smooth and simple. The buttons on the app should be clear, obvious and easy to move through.
    • Synchronization – Whether it’s with other calendar apps or with other apps, syncing apps should be easy and enhance your overall experience with the app.
    • Additional features – Since there are so many options for calendars, many of these apps offer additional features. These features make the apps stand out from the other apps and provide unique experiences to you.

    1. Any.do Calendar

      This calendar has direct integration with Any.Do To-Do List, which gives you a unique tandem of two applications.

      Apart from its extended functionality, Cal Calendar is easy to use. The creation of events is very simple and fast.

      What is more, depending on the name of the event, the application automatically adds contacts and geolocation data to the entry description. You can even import your lists and entries from Any.do.

      Any.do Calendar is a great option for any type of user. It is very convenient and doesn’t overcomplicate the mode of display.

      Another good thing is that this tool is available for free, so you can use it without spending a dime for the software.

      Download Any.do Calendar here!

      2. Google Calendar

        Google Calendar is the official calendar for Android devices that has been tested out by many users around the globe. If you are right now trying to get away from it, consider changing your mind.

        Since this application is installed on most Android devices by default, many users think that there is nothing special in this program. They are wrong.

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        Google has been updating its calendar for quite a few years, and now it comes in Material Design with advanced event features, direct integration into other Google services (for example, supports reminders and Google Now), and comes with Exchange support.

        The program is super easy and will not cost a dime for you. It is a good thing, right?

        Download Google Calendar here.

        3. IRL Event Social Network

           

          One of the most unique apps on this list is the IRL Event Social Network app. As you can guess from the name, the core focus of this app is social networking. Unlike other social media platforms, you can consider this platform to function similar to Meetup.com. It’s a site where you can connect with other people within your area that share a similar interest.

          IRL is that while also providing a convenient calendar for you to schedule events and plan out your day. Though due to it being a secondary focus, you’re lacking a lot of the syncing aspects that other apps have on this list. Regardless, because of this huge social feature, it’s worth considering for those who want to make more connections.

          Download IRL Event Social Network here.

          4. Business Calendar

            Business Calendar is geared towards people who use their calendar for work purposes and business task planning. It offers different modes with wide configuration capabilities.

            The application gives a default view mode by months, and events can be marked in different colors. Display modes/ sorting can be adjusted to your needs (by month, day, year, or events).

            You can also set a multi-day viewing mode to see how things look for the next few days. Scrolling up and down moves you by month, and if you check a few days, they will be shown in a more detailed form.

            The day display mode offers hourly scheduling, and the schedule mode provides a detailed schedule for a single event.

            Business Calendar is a great tool for planning/ scheduling cases, tasks, and events. There is a support for recurring events, which can be set up in just a few clicks.

            Having purchased software, you can use it to import and export other calendars, delete, copy, or move several events at the same time.

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            Android Business Calendar application may seem somewhat chaotic, but it works fine and is easy to work with if you play with it for a while.

            A full version of the application is available for $4.99, but you can also find a free version for the app test drive.

            Download Business Calendar here.

            5. Calendar

              Calendar is a relatively new app. It works as a web app and for both iOS and Android devices. It is an intelligent app that learns your contacts, schedule and tasks. It also helps you schedule and arrange meetings according to your available time slots.

              A good thing about Calendar is that it allows you to sync up with other calendars you use such as Apple Calendar and Google Calendar. And so you can manage all the calendars you have in one place.

              Calendar also gives you analytics of your meetings, giving you a clear picture on how you can improve your time management.

              Download Calendar: Meeting & Scheduling here.

              6. aCalendar

                aCalendar opens our collection of top 10 calendar applications available on the market today. With its appealing design, easy navigation, and great functionality, it is one of the most popular calendar apps in our list.

                Some of extra functions include color schemes for each case type (48 colors to choose from), different types of demonstrations, different widgets, moon phases, and much more.

                Taking into account it functionality, aCalendar is a reliable calendar application that has an easy-to-navigate interface with three display options. Scrolling from side to side allows you to switch between the display modes of the month, week and day.

                When scrolling down and up, you are moving through the calendar at intervals in accordance with the selected display mode.

                Apart from its time planning feature, aCalendar synchronizes photos from contact lists or social networks to remind you about birthdays, anniversaries, or any other special dates.

                The program also supports data transfer through NFC and full-screen widgets, which eases your work with any data.

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                The program is available for free, but you can also get even more features if you buy the extended version of software for $4.99.

                Download aCalendar here.

                7. DigiCal Calendar

                  DigiCal Calendar is very similar to Cal Calendar in the fact that the application focuses on design more than on its functionality. However, this doesn’t mean that the application doesn’t serve the purpose.

                  With this calendar application, you can synchronize all your calendars and view them in different ways.

                  Along with the basic functions, this program comes with support for Google Calendar, Outlook, and includes some unique and interesting features. You can match keywords to the image or set up a dark theme.

                  The app can even show you the weather forecast for three days. There are many other features that deserve the attention of people who really like to use calendar applications.

                  Download DigiCal Calendar here.

                  8. SolCalendar

                    SolCalendar can be called a universal application. It claims to be an all-in-one digital solution having a basic calendar functionality combined with some other advanced features, such as weather forecast for a specific day.

                    The application supports Google Calendar, as well as tasks, widgets, lunar calendar and even Foursquare.

                    Those searching for a calendar application to cover just everything in its functionality, SolCalendar is a program to consider. There are a lot of interesting things in this application; the program does an excellent job working in “all-in-one” mode.

                    Test SolCalendar – the application is available for free. You can test it out without purchasing the service.

                    Download SolCalendar here.

                    9. Today Calendar

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                      Today Calendar is one of the most hip and edgy calendars in our list. The solution was one of the first ones that really embraced Material Design and remains one of the few that adhere to the neat style.

                      The calendar application offers bold colors, simple controls, and great functionality. This is not as heavy an application as many others; it will not eat all the memory of your device.

                      If you are not searching for something complicated and over-functional, Today Calendar is what you need. You can always test the application before paying for it – the program is available for free.

                      Download Today Calendar here.

                      10. Timepage

                        Timepage is an intuitive calendar app that will manage your time in a way that other calendar apps can’t. It offers the same sort of functions that you’d expect from other calendar apps: opportunities to record events, notifications and reminders, weather, and driving duration to a particular event. However, the app goes beyond those functionalities in two ways.

                        The first way is that while the app sends you notifications, it also has reminders for you for what is coming up next. That bit of extra time can allow you to prepare and make adjustments to your day if need be.

                        The second function – which is more important – is the heat map when you go to see the full view of your calendar. This heat map indicates what days you are most busy and other days where you are freer. This heat map provides a quick glance to determine broadly what days are good to add more events and other tasks.

                        Download Timepage here.

                        Our Verdict

                        Searching for the right application to manage your various calendars and plan your busy day can sometimes turn into a streak of obstacles.

                        Most of us need flexible applications that can be easily used to manage our tough schedule. The application should have all necessary time planning functions and be intuitive.

                        Stylish design and limitless compatibility also matter. It is not always easy to find such a program.

                        The above digital calendar solutions fall under the category “worth” of being used. They are modern, multifunctional, easy, and easy. Pick the one you like!

                        More Productivity Apps for Better Time Management

                        Featured photo credit: Unsplash via unsplash.com

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