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10 Reasons Paper is The Most Flexible Productivity Platform

10 Reasons Paper is The Most Flexible Productivity Platform

notebook

    Lifehack’s theme for April is productivity without power. I don’t know about you but those words instantly bring one word to mind: paper. Whether it’s a Moleskine, index cards, a regular notebook or just loose-leaf, paper can be one of the most flexible tools in your arsenal. Let’s take a look at ten ways you can use paper yourself.

    Hipster PDA

    Here’s the thing you always know is going to be mentioned when an article’s title combines the words “paper” and “productivity” — it’s the classic Hipster PDA. Merlin Mann came up with the idea in 2004 when he got sick of carrying his Palm V around. Essentially, the “device” intends to replicate the organizational functions of a PDA without the electricity and is made from index cards.

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    Capturing Memory Leaks

    Often termed ubiquitous capture, there are a gazillion powered options for capturing ideas, forgotten tasks and other memory leaks in one of those “oh no!” moments. Nothing really does beat pen and paper, though — it won’t disappear when there’s no power or crash and freeze before you can hit the Ctrl+S. Paper is easily accessible and reliable. Unless, of course, you mix coffee, children and small spaces.

    Brain Dump

    In my mind, there’s something demanding about an empty word processor window, but something freeing about a blank sheet of paper. Maybe it has to do with the fact that I spend a heck of a lot of time working in word processors, but when I need to sweep my mind and get all the loose ends down the easiest, fastest, and most comprehensive way involves paper. I can empty my brain organically with lines and free association and all that literary-hippy stuff, rather than facing the cold, harsh linearity of the word processor.

    Task Lists

    I have always found that the most effective task lists for a one-day timeframe are paper-based. While I’ll use software to manage tasks in the greater scheme of things, my day’s plan of action is always mapped out on paper — at least those days where I’m reasonably effective are! You can read a bit more about my method of doing things here, and I strongly urge everyone to consider trialing this method. Task management software is so ubiquitous these days that many people don’t even give paper a week or two’s chance.

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    DIY Planner

    Here’s a resource that deserves a section of its own: DIY Planner. This website hosts a plethora of printables for all sorts of things — productivity, writing tools, psychology, and more. Unfortunately it can be a bit tough to separate the printables from the articles (not that there’s anything wrong with the articles, but sometimes you just want to get straight to the goodies). Despite that, it’s still worth a good look-through. Sure, you need a computer and a printer in the first place so it’s not exclusively powerless. Just make sure to stock up before the power grid explodes!

    Flash cards

    Every now and then we need to memorize things. Whether you’re learning some vocabulary in a new language or the lines in your presentation, sometimes the old-fashioned flash card method is the way to go. While there are apps for the computer and most phones that do this it can be simply more convenient to whip out a stack of cards in your wallet when you’re out and about. Why waste those idle moments?

    Idea Generation

    When my main income source was freelance writing, every couple of weeks I’d run dry on ideas. When you’re writing for more than fourteen hours a day it’s not hard to do at all. So I’d schedule a block of time every two weeks to sit down with a pen and one of those large drawing notebooks (like a Moleskine but with the wire binding) and brainstorm enough ideas to last a few weeks, and sometimes a month or two. I always kept the excess in an emergency reserve in case I came up dry two weeks later.

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    As I mentioned when I wrote about brain dumping, paper doesn’t have to be as linear as a word processor, so it’s that much easier to come up with more ideas on paper just by drawing lines and creating strange associations between ideas.

    Organize Contacts

    You could use an old-fashioned address book and put it by the phone. You could keep regular print-outs for everyone in your computer-based contact manager plus notes and client histories in a binder, since if your only backup of your digital address book was accidentally wiped you could be out of business.

    Or you could organize your contacts by throwing every business card you ever receive into a binder. Pretty cool, eh?

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    Organizing Your Family Life

    A whole lot of information flows through the family home. Important information from your doctor, permission slips to sign for the kid’s school, family events and birthdays to remember, the list goes on. Unclutterer offers an excellent paper-based idea to help you keep your home life as organized as your work life: the central home binder.

    A Funnel for Your Car

    We can’t finish this list without including one of the most common uses for paper that has persisted for decades.

    Well, not really — I’ve never heard of anyone doing this before, though I wouldn’t be surprised if I do end up trying one day since our car is so poorly stocked; Brett Kelly of Cranking Widgets brings us the index card funnel.

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    Joel Falconer

    Editor, content marketer, product manager and writer with 12+ years of experience in the startup, design and tech digital media industries.

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    Last Updated on May 7, 2021

    Productivity Boost: How to start your day at 5:00 AM

    Productivity Boost: How to start your day at 5:00 AM

    I have been an early-riser for over a year now. Monday through Friday I wake up at 5:00 AM without hitting the snooze button even once. I never take naps and rarely feel tired throughout the day. The following is my advice on how to start your day (everyday) at 5:00 AM.The idea of waking up early and starting the day at or before the sunrise is the desire of many people. Many highly successful people attribute their success, at least in part, to rising early. Early-risers have more productive mornings, get more done, and report less stress on average than “late-risers.” However, for the unaccustomed, the task of waking up at 5:00 AM can seem extremely daunting. This article will present five tips about how to physically wake up at 5:00 AM and how to get yourself mentally ready to have a productive day.

    Many people simply “can’t” get up early because they are stuck in a routine. Whether this is getting to bed unnecessarily late, snoozing repetitively, or waiting until the absolute last possible moment before getting out of bed, “sleeping in” can easily consume your entire morning. The following tips will let you break the “sleeping in” routine.

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    Relocate your alarm clock.

    Having an alarm clock too close to your bed is the number one reason people simply cannot get up in the morning. If your alarm clock is within arms reach of your bed, or if you can turn your alarm clock off without getting out of bed, you are creating an unnecessarily difficult situation for yourself. Before I became an early-riser, there were many times that I would turn off my alarm without even waking up enough to remember turning it off. I recommend moving your alarm clock far enough away from your bed that you have to get completely out of bed to turn it off. I keep my alarm clock in the bathroom. This may not be possible for all living arrangements, however, I use my cellphone as an alarm clock and putting it in the bathroom makes perfect sense. In order to turn off my alarm I have to get completely out of bed, and since going to the restroom and taking a shower are the first two things I do everyday, keeping the alarm clock in the bathroom streamlines the start of my morning.

    Scrap the snooze.

    The snooze feature on all modern alarm clocks serves absolutely no constructive purpose. Don’t even try the “it helps me slowly wake up” lie. I recommend buying an alarm that does not have a snooze button. If you can’t find an alarm without a snooze button, never read the instructions so you will never know how long your snooze button lasts. Not knowing whether it waits 10 minutes or 60 minutes should be enough of a deterrent to get you to stop using it.

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    Change up your buzzer

    If you use the same buzzer day in and day out, you begin to develop a tolerance to the sound. The alarm clock will slowly become less effective at waking you up over time. Most newer alarm clocks will let you set a different buzzer tone for the different days of the week. If you change your buzzer frequently, you will have an easier time waking up.

    Make a puzzle

    If you absolutely cannot wake up without repetitive snoozing, try making a puzzle for yourself. It doesn’t take rocket science to understand that the longer your alarm is going off, the more awake you will become. Try making your alarm very difficult to turn off by putting it under the sink, putting it under the bed, or better yet, by forcing yourself to complete a puzzle to turn it off. Try putting your alarm into a combination-locked box and make yourself put in the combination in order to turn off the alarm — it’s annoying, but extremely effective!

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    Get into a routine

    Getting up at 5:00 AM is much easier if you are doing it Monday through Friday rather than sporadically during the week. I recommend setting an alarm once that repeats everyday. Also, going to bed at about the same time every night is an important factor to having a productive morning. Learn how much sleep you need to get in order to not feel exhausted the following day. Some people can get by on 4-6 hours while most need 7-8.

    Have a reason

    Make sure you have a specific reason to get up in the morning. Getting up at 5:00 AM just for the heck of it is a lot more difficult than if you are getting up early to plan your day, pay bills, go for a jog, get an early start on work, etc. I recommend finding something you want to do for yourself in the morning. It will be a lot easier to get up if you are guaranteed to do something fun for yourself — compare this to going on vacation. You probably have no problem waking up very early on vacation or during holidays. My goal every morning is to bring that excitement to the day by doing something fun for myself.

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    As I previously mentioned, I have been using these tips for a very long time. Joining the world of early-risers has been a great decision. I feel less stressed, I get more done, and I feel happier than I did when I was a late-riser. If you follow these tips you can become an early-riser, too. Do you have any tips that I didn’t mention? What works best for you? Let us know in the comments.

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