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Last Updated on June 26, 2020

10 Questions That Will Improve Results in Any Area

10 Questions That Will Improve Results in Any Area

The only foolish question is the one that was never asked!

When you begin any project, are trying to make a change in your life, or are faced with a difficult undertaking, the best way to improve your result is to ask the important questions first. If you are working as part of a team, some questions may need to be asked of others. When working towards an individual goal, you will be the one giving the answers.

Ask, ask, ask — until you’re confident that you have a firm understanding. Don’t wait until you’re stuck and spinning your wheels. Ask the questions and find the answers first!

Quality questions create a quality life. Successful people ask better questions, and as a result, they get better answers. – Anthony Robbins

So what are some quality quetions you should be asking?

1. Why am I doing this?

It’s important to understand the reason behind anything you undertake. Whether it’s a goal, task, habit, or project, “why am I doing this?” should be the first question you ask yourself. Understanding the reason behind the actions can be a tremendous motivator.

2. What is the desired outcome?

Without being clear about the desired result, you can’t plan how to get there. Identify what you’re trying to accomplish and exactly what that will look like. Clarity is key. Vague targets are rarely attained. Defined and tangible objectives have much greater success.

3. When is the deadline and are there periodic checkpoints?

Know when the action or project needs to be complete. Be aware of any phases or interim deadlines along the way. If you know how much time you have to work with, you can better plan backwards and set aside the necessary amount of time.

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4. What is my role?

Understanding your role is crucial. Are you the leader or a worker bee? Are you a researcher or a communicator? Are you a team coordinator or planner? It’s important to know which role you play so you can align your actions. If it is an individual undertaking, then you are most likely all of the above.

5. Who is responsible or accountable for which tasks or projects?

This is related your role, but in a more specific and tangible way. Determine which specific tasks you are personally responsible for. Know who maintains accountability. Perhaps you are the one whom others are accountable. Define your responsibilities.

6. Do I have metrics or some form of measurement?

Establish a measurement of success, so that progress can be determined. If metrics are set by someone else, know what they are and if there is any flexibility.

7. What are the possible roadblocks or obstacles?

We almost always encounter snags along the way to completion. However, difficulties can more easily be overcome if we can prepare for them. It’s not always possible to prepare, complications by their very nature, are frequently unforeseen, but if you at least try to anticipate potential setbacks, they can often be resolved quickly.

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8. What are the available resources?

Be aware of what resources are available. Be cognizant of the number of people involved or accessible to you and their skills. Be honest about the amount of time that can be committed. Also, understand if there are financial constraints.

9. How important is this project or task?

The importance of any goal or project determines how much attention and effort it deserves. Higher priority items get moved to the top of the list, while less crucial tasks can often be pushed back. If a project affects the profitability of a business or the health and well-being of an individual, it usually gets top priority.

10. What can I do to be more effective?

Develop strategies to help you be more efficient and productive. Improve the quality of your work by utilizing useful and  effective tools. Better organizational skills greatly enhance effectiveness. Learn to be resourceful.

Better Results

Asking questions is a valuable tool in every area of business and life. This often-overlooked strategy can make the difference between success and failure.

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When we get clear about what we are trying to accomplish and why, we have a much better chance of attaining the desired result. Likewise, when we align our actions with what is expected of us, we can better meet our responsibilities.

Finally, if we plan and prepare we can best utilize the skills and resources available to us to achieve the most success.

Featured photo credit: Aaron Burden via unsplash.com

More by this author

Royale Scuderi

A creative strategist, consultant and writer who specializes in cultivating human potential for happiness, health and fulfillment.

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Last Updated on October 22, 2020

How Not to Feel Overwhelmed at Work & Take Control of Your Day

How Not to Feel Overwhelmed at Work & Take Control of Your Day

Overwhelm is a pernicious state largely caused by the ever-increasing demands on our time and the distractions that exist all around us. It creeps up on us and can, in its extreme form, leave us feeling anxious, stressed, and exhausted. Therefore, if you’re feeling overwhelmed at work, it’s time to do something about it.

Here are 6 strategies you can follow that will reduce the feeling of overwhelm, leaving you calmer, in control, and a lot less stressed at work.

1. Write Everything Down to Offload Your Mind

The first thing you can do when work feels overwhelming is to write everything down that is on your mind.

Often people just write down all the things they think they have to do. This does help, but a more effective way to reduce overwhelm is to also write down everything that’s occupying your thoughts[1].

For example, you may have had an argument with your colleague or a loved one. If it’s on your mind, write it down. A good way to do this is to draw a line down the middle of the page and title one section “things to do” and the other “what’s on my mind.”

The act of writing all this down and getting it out of your head will help you stop feeling overwhelmed at work. Writing things down can really change your life.

2. Decide How Long It Will Take to Complete Your To-Dos

Once you have emptied your head, go through your list and estimate how long it will take to complete each to-do.

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As you go through your list, you will find quite a few to-dos will only take you five or ten minutes. Others will take longer, often up to several hours.

Do not worry about that at this stage. Just focus on estimating how long you will need to complete each task to the best of your ability. You can learn how to create a more meaningful to-do list here.

3. Take Advantage of Parkinson’s Law

Here’s a little trick I learned a long time ago to help when work feels overwhelming. Parkinson’s Law states that work will fill the time you have available to complete it, and we humans are terrible at estimating how long something will take[2]:

When feeling overwhelmed at work, use Parkinson's Law.

    This is why many people are always late. They think it will only take them thirty minutes to drive across town when previous experience has taught them it usually takes forty-five minutes to do so because traffic is often bad. It’s more wishful thinking than bad judgment.

    We can use Parkinson’s Law to our advantage when we’re feeling overwhelmed at work. If you have estimated that to write five important emails will take ninety minutes, then reduce it down to one hour. Likewise, if you have estimated it will take you three hours to prepare your upcoming presentation, reduce it down to two hours.

    Reducing the time you estimate something will take gives you two advantages. The first is you get your work done quicker, obviously. The second is that you put yourself under a little time pressure, and in doing so you reduce the likelihood you will be distracted or allow yourself to procrastinate.

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    When we overestimate how long something will take, subconsciously our brains know we have plenty of time, so it plays tricks on us, and we end up checking reviews of the Apple Watch 4 or allow our team members to interrupt us with the latest office gossip.

    Applying a little time pressure prevents this from happening, and we get more focused and more work done. This will help when work feels overwhelming.

    4. Use the Power of Your Calendar

    Once you have your time estimates done, open up your calendar and schedule your to-dos to avoid getting overwhelmed at work. Schedule time for each task, especially high priority tasks, while also grouping together similar tasks. This will help relieve stress and anxiety in your daily work life.

    For emails that need attention on your to-do list, schedule time on your calendar to deal with all your emails at once. Likewise, if you have a report to write or a presentation to prepare, add these to your calendar using your estimated time as a guide for how long each will take.

    Seeing these items on your calendar eases your mind because you know you have allocated time to get them done, and you no longer feel you have no time. Grouping similar tasks together keeps you in a focused state longer, and it’s amazing how much work you get done when you do this.

    5. Make Decisions

    For those things you wrote down that are on your mind but are not tasks, make a decision about what you will do with each one[3]. These things are on your mind because you have not made a decision about them.

    If you have an issue with a colleague, a friend, or a loved one, take a little time to think about what would be the best way to resolve the problem. More often than not just talking with the person involved will clear the air and resolve the problem.

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    If it is a more serious issue, then decide how best to deal with it. Talk to your boss or a colleague and get advice.

    Whatever you do, do not allow it to fester. Ignoring the problem will not make it go away and will only make you feel more overwhelmed at work. You need to make a decision to deal with it, and the sooner you do so the sooner the problem will be resolved.

    I remember long ago, when I was in my early twenties and had gone mad with my newly acquired credit cards. I discovered I didn’t have the money to pay my monthly bills. I worried about it for days, got stressed, and really didn’t know what to do. Eventually, I told a good friend about the problem.

    He suggested I called the credit card company to explain my problem. The next day, I plucked up the courage to call the company, explained my problem, and the wonderful person the other end listened and then suggested I pay a smaller amount for a couple of months.

    This one phone call took no more than ten minutes to make, yet it solved my problem and took away a lot of the stress I was feeling at the time. I learned two very valuable lessons from that experience:

    The first was: don’t go mad with newly acquired credit cards! And the second: there’s always a solution to every problem if you just talk to the right person.

    6. Take Some Form of Action

    Because overwhelm is something that creeps up on us, once we are feeling overwhelmed at work (and stressed as the two often go together), the key is to take some form of action.

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    The act of writing everything down that is bothering you and causing you to feel overwhelmed is a great place to start. Being able to see what it is that is bothering you in a list form, no matter how long that list is, eases the mind. You have externalized it.

    It also means that, rather than these worries floating around in a jumbled mess inside your head, they are now visible, and you can make decisions about what to do about them.

    Often, it could be asking a colleague for a little help, or it could be that you need to allocate some focused time to get the work done. The important thing is you make a decision on what to do next.

    When work feels overwhelming, it’s not always caused by a feeling of having a lack of time or too much work. It can also be caused by avoiding a decision about what to do next.

    The Bottom Line

    It’s easy to feel like you have too much on your plate, but there are things you do to make it more manageable. 

    Make a decision, even if it’s just talking to someone about what to do next. Making a decision about how you will resolve something will reduce your feelings of overwhelm and start you down the path to a resolution.

    When you follow these strategies, you can say goodbye to your overwhelm and gain much more control over your day.

    More Tips for Reducing Work Stress

    Featured photo credit: Josefa nDiaz via unsplash.com

    Reference

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