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10 Questions That Will Improve Results in Any Area

10 Questions That Will Improve Results in Any Area

    The only foolish question is the one that was never asked!

    When you begin any project, are trying to make a change in your life, or are faced with a difficult undertaking, the best way to improve your result is to ask the important questions first. If you are working as part of a team, some questions may need to be asked of others. When working towards an individual goal, you will be the one giving the answers.

    Ask, ask, ask — until you’re confident that you have a firm understanding. Don’t wait until you’re stuck and spinning your wheels. Ask the questions and find the answers first!

    Quality questions create a quality life. Successful people ask better questions, and as a result, they get better answers. – Anthony Robbins

    Questions

    Why am I doing this?

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    It’s important to understand the reason behind anything you undertake. Whether it’s a goal, task, habit, or project, “why am I doing this?” should be the first question you ask yourself. Understanding the reason behind the actions can be a tremendous motivator.

    What is the desired outcome?

    Without being clear about the desired result, you can’t plan how to get there. Identify what you’re trying to accomplish and exactly what that will look like. Clarity is key. Vague targets are rarely attained. Defined and tangible objectives have much greater success.

    When is the deadline and are there periodic checkpoints?

    Know when the action or project needs to be complete. Be aware of any phases or interim deadlines along the way. If you know how much time you have to work with, you can better plan backwards and set aside the necessary amount of time.

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    What is my role?

    Understanding your role is crucial. Are you the leader or a worker bee? Are you a researcher or a communicator? Are you a team coordinator or planner? It’s important to know which role you play so you can align your actions. If it is an individual undertaking, then you are most likely all of the above.

    Who is responsible or accountable for which tasks or projects?

    This is related your role, but in a more specific and tangible way. Determine which specific tasks you are personally responsible for. Know who maintains accountability. Perhaps you are the one whom others are accountable. Define your responsibilities.

    Do I have metrics or some form of measurement?

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    Establish a measurement of success, so that progress can be determined. If metrics are set by someone else, know what they are and if there is any flexibility.

    What are the possible roadblocks or obstacles?

    We almost always encounter snags along the way to completion. However, difficulties can more easily be overcome if we can prepare for them. It’s not always possible to prepare, complications by their very nature, are frequently unforeseen, but if you at least try to anticipate potential setbacks, they can often be resolved quickly.

    What are the available resources?

    Be aware of what resources are available. Be cognizant of the number of people involved or accessible to you and their skills. Be honest about the amount of time that can be committed. Also, understand if there are financial constraints.

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    How important is this project or task?

    The importance of any goal or project determines how much attention and effort it deserves. Higher priority items get moved to the top of the list, while less crucial tasks can often be pushed back. If a project affects the profitability of a business or the health and well-being of an individual, it usually gets top priority.

    What can I do to be more effective?

    Develop strategies to help you be more efficient and productive. Improve the quality of your work by utilizing useful and  effective tools. Better organizational skills greatly enhance effectiveness. Learn to be resourceful.

    Better Results

    Asking questions is a valuable tool in every area of business and life. This often-overlooked strategy can make the difference between success and failure. When we get clear about what we are trying to accomplish and why, we have a much better chance of attaining the desired result. Likewise, when we align our actions with what is expected of us, we can better meet our responsibilities. Finally, if we plan and prepare we can best utilize the skills and resources available to us to achieve the most success.

    (Photo credit: …Inerrogation Symbol… via Shutterstock)

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    Last Updated on October 15, 2018

    How to Calm Down When You Are Overwhelmed: 7 Quick Ways to Try

    How to Calm Down When You Are Overwhelmed: 7 Quick Ways to Try

    Do you sometimes feel that you add items to your to-do list faster than you tick them off? Do you spend most of your day worrying about your lack of time?

    The truth is, no matter how much we love our job, or how productive we believe we are under stress, there comes a moment when the pressure rises above boiling point. The sheer number of urgent tasks multiplies in a geometric progression. New possibilities no longer sound inspiring, they sound overwhelming and equal more work.

    If that’s where you are right now – keep reading! If not, it doesn’t mean you should wait until you get there to learn how to cope with a demanding work schedule and how to calm yourself down quickly when you feel overwhelmed.

    Here are 7 quick and easy tips on how to calm down when you are overwhelmed:

    1. Let go of a few activities

    Yes, it’s that easy! Take a look at your to-do list and ask yourself, “If I don’t do it today, will it matter a month from now?”

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    Not every urgent task is important. Just like not every important, high pay-off task is urgent. The best way to keep yourself from getting overwhelmed and to manage your time is to know the difference between the two and learn to simplify your life by getting your to-do list down to three big tasks.

    2. Take deep breaths to calm down

    This advice sounds so simple it’s often overlooked. But it works better (and faster) than any other relaxation technique out there.

    There is a direct connection between our emotional state and breathing. An anxious, frustrated or overwhelmed person breathes as if they have just finished running a marathon. A calm person breathes differently. Their breathing is deep, slow and steady. So when you have a panic attack, the best way to bring your heart rate down and to regain your cool is to change your breathing.

    Try this now:

    Take a slow, long deep breath in, filling your lungs with air and expanding your diaphragm. Hold your breath for four counts and then slowly release the air through your mouth. Repeat four times and notice frustration and the feeling of being overwhelmed dissolve with each long exhale of these calming breaths.

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    3. Make “Just one thing” your mantra

    When we feel overwhelmed by the amount of tasks on our to-do list, it’s easy to enter the ‘deer in the headlights’ state. You see deadlines approaching directly towards you, and you know that something has to be done about them, but you just don’t know where to start.

    The best way to get your mind out of an ‘inactivity trance’ is to create momentum. This is what makes the “Just one thing” mantra so powerful. It helps to change our expectation that everything has to be completed right now, “or else.”

    Next time you feel overwhelmed make grabbing a cup of coffee your “Just one thing.” You can do it, right? Then come back, pick one of the smallest tasks on your to-do list and tell yourself you’ll do just that one task. This is your next “Just one thing” that you will concentrate on until it’s complete. After that you can move on to the next task and so on.

    It’s not “One thing at a time.” Saying this implies that there is a huge line of other tasks waiting to get done and that’s not the message you want to keep repeating to yourself. Learn how to focus here and stop getting overwhelmed.

    4. Reduce the multi-tasking and multi-thinking

    It’s been proven that multi-tasking is very inefficient, to the point of dumbing us down (more than smoking marijuana does). The same is true for multi-thinking, when your mind frantically jumps from one thought to another, trying to focus on and analyze several things all at once.

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    Fortunately, there is help. A few minutes of meditation or brainwave music is all it takes to start feeling more relaxed, more creative and less overwhelmed.

    5. Get moving

    Any exercise you engage in – be it walking or dancing to your favorite beat – helps to release endorphins, the ‘feel-good’ hormones, through your body and to clear your mind.

    Staying active also increases your productivity, enhances your ability to combat stress and anxiety. It also helps you to release the tension, boosting your mood and changing the thoughts that induce the sense of being overwhelmed.

    The best part is you don’t have to spend hours in the gym to get the mind-soothing benefits of exercise. Even as little as 15 minutes of dancing or jogging can go a long way towards making you feel better and staying calmer.

    6. Change your surroundings

    We all need and deserve to take vacations from work woes and family responsibilities. Unfortunately, spending two weeks lazing on a beach, toes in the sand and a Mojito in hand, is not always an option. However, this doesn’t mean that we can’t take short ‘vacations’ from work stress and the technology buzz.

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    Go outside for a few minutes and enjoy the sunshine. Stop at a park instead of driving straight home from work. Sometimes changing your surroundings and ‘spicing up your routine’ is all it takes to change your perspective on things and find creative solutions to seemingly complex and overwhelming problems.

    7. Get some pet therapy

    Studies have shown what most of us already guessed – our pets can be a great help during stressful moments. Simple actions such as petting or playing with your dog or cat can lower high blood pressure, boost your immune system and boost your mood.

    Besides, pets can make the best conversation partners to share your frustrations with. They listen, they love you unconditionally and they never talk back or say, “I told you so.”

    Final thoughts

    Don’t wait for stress to hit you to start practicing these quick ways to calm down when you are overwhelmed. The best way to enjoy a worry-free life is not to push yourself to the limit of being overwhelmed and frustrated.

    Featured photo credit: Dardan via unsplash.com

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