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10 Must-Know Gmail Hacks To Supercharge Your Productivity

10 Must-Know Gmail Hacks To Supercharge Your Productivity

Gmail is a great option for individuals needing a powerful personal email. However, with the ability to attach Gmail to your domain, it has become a powerful email option for businesses as well. While Gmail alone may be great, there are a couple of ways you can supercharge your usage to make sure that you are getting the most out of your account. Today, we will take a look at 10 must-know Gmail hacks that will surely supercharge your productivity, either at home or in the office.

1. Undo a Past Email

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    Ever find that you typed up an email in a hurry, and sent it off only to notice right when you hit the send button that there were a couple of mistakes? Maybe you sent it to the wrong recipient. This is a common problem, and Gmail has a small settings hack that can prevent these mishaps from being permanent. Settings > Labs > Undo Button > Enable will allow you to click the “Undo” button once Gmail says “Your message has been sent” at the very top of the screen. Just hope that they don’t read it before you click undo! Another common tip I learned is to write out your full email, subject, add attachments and all, before adding in the recipient. Do that last and this will lessen the chance of sending to the wrong person.

    2. Make Use of Boomerang

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      Boomerang makes it easy to have emails sent back to you as well as to schedule to send emails of your account. This is a great way to prepare and send off a mass of emails in a snap. The latter can be useful, for instance, when you see an email that is important in your inbox but may not be something that you need to attend to until later in the day or week. This moves the conversation out of your way and allows you to focus on other things. Yesware and Streak and two other common email scheduling apps you can check out.

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      3. Clear out Your Inbox

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        Extending on the subject of email clutter, a great hack that can allow you to increase the productivity of your Gmail inbox is to clear out unnecessary emails. This is done by deleting those that you’ll never make use of again and archiving those that you may find that you will need to refer to at another date. If you have ongoing conversations currently in your email, keep those in the inbox. Otherwise, have them archived. From there, you can tag your archived messages to have them easily retrievable. Having tagged archives, in the end, is more productive than having a swamp of useless emails.

        4. Can Your Responses

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          This is a productive hack because it allows you to send off responses in just a snap by adding in common phrases, sentences, or even email bodies that you regularly find yourself using. Simply add Canned Responses from Gmail Labs and when you want to send off a canned response, go to the bottom, select canned responses and choose the appropriate phrase.

          5. Customize Your Address

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            One lesser-known fact about Gmail is that when someone sends an email to you, it doesn’t matter what periods or plus symbols are added to your name, they are sent to the same original email address. This is best illustrated in the photo above. You may feel that this doesn’t matter, the chances are low that someone will accidentally add a period or plus sign to my name when emailing me.

            However, that’s not the point. This hack is useful in allowing you to curtail emails you receive based on the address you give out. Going to a website where sign-up requiring your email, but you could care less about what they have to send you, you can use “username+junk@gmail.com”. Going to a corporate meet-and-greet and want an easy place to access emails from individuals you meet? Give everyone you meet the email “username+meetandgreet@gmail.com”. However, this alone isn’t what is productive. What is productive is creating a filter for each email address you give out, allowing messages to be sent to the folders for easier retrieval and organization.

            6. Schedule Your Email Checks

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              It can seem productive to always be on top of your email, checking it various times a day. However, the truth is, you are wasting more time than ever. Instead, schedule to check your email two -three times a day, during low activity times. Getting your head out of your inbox allows you to get more things done rather than balancing and tending to conversations that could be endless. This allows your emails you send to be more productive, to the point, and informative.

              7. Manage an Unsubscribe List

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                Through the program called Unroll.me, you are able to keep track of the email newsletters and subscriptions that are filling up your inbox. Through this program, you receive a “Rollup” that acts as a newsletter in and of itself, showing in one email all of the subscription emails you receive. Along with being able to view what needs to be viewed and get it out of the way, Unroll.me is also a great program to easily get rid of the junk subscriptions you may have but found too difficult to get rid of.

                8. Look into KeyRocket

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                  Keyboard shortcuts are a great way for you to access a specific feature or perform a specific task in only a couple of key strokes. KeyRocket for Gmail allows you to do the keyboard shortcuts available through Gmail by presenting how they are activated whenever you do a certain act. For example, if you are about to go view a previous folder, KeyRocket pops-up a reminder showing you how that task is possible through Alt+Left Arrow. Overtime, KeyRocket teaches you how to use Gmail productively.

                  9. Become Selective and Exclusive

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                    You may feel that you should respond to every email that you receive personally from an individual, either asking you to contribute to a project you weren’t previously involved in or to receive something else in return. However, in keeping with productivity, choose wisely who you respond to. For example, a blogger should look at the reputation and notoriety of a specific website before entertaining the thought of contributing. This, in the end, reduces the number of conversations you find yourself flooded in. This is a hack that many individuals find themselves constantly using.

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                    10. Create Some Recipes

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                      IFTTT stands for If this then that. It is an user-friendly algorithm website that allows individuals to connect two different services to create an automated task. Using a trigger, most likely in your case Gmail, you can cause an action to occur if you trigger does something. For example, if your trigger is when Gmail receives a photo in an email, you can have that photo automatically saved in Dropbox. The opportunities are endless, and you have free reign to make recipes yourself or enjoy some of the pre-made ones.

                      With these tips, you will be able to use your time wisely, get things done and become more productive in the process. Let us know in the comments below if you use any of these tips or services in your own Gmail.

                      Featured photo credit: Mashable via i1.ytimg.com

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                      How to Increase Brain Power: 10 Simple Ways to Train Your Brain

                      How to Increase Brain Power: 10 Simple Ways to Train Your Brain

                      How often do you think about your brain? Do you ever stop to marvel at its incredible power and supreme cleverness? Or at least check in and give it a little spring clean and a recharge it from time to time?

                      If you’re like the majority, then your answer will likely be “no”.

                      Astoundingly, we only use around 10% of our brains yet we seldom think to invest in a little training every now and then.

                      For a long time, scientists believed that we were stuck with the brain we were born with! Luckily for us, that hypothesis has gone out the window!

                      Enter neuroplasticity – a new theory that has proven one very incredible fact: Our brains can change.

                      This means, if you’re not very intelligent in one area – that’s OK! You have the option to literally ‘change that area of your brain’ through some little trainings.

                      Your brain is a muscle. You need to exercise it regularly.

                      The exciting thing is that you don’t have to be a millionaire to increase your brain capacity. All you need to do is invest some time to regularly train your brain.

                      So how to increase brain power?

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                      Here are 10 simple ways to increase your brain power and improve your intelligence!

                      1. Do something new

                      When you experience something ‘new’, that actually ‘stimulate’ your brain!

                      Don’t get stuck in a rut doing the same old things – the only way to change the structure of your brain is to do something new. This creates new neural pathways, increasing your intelligence level.

                      You could take a new route to work, try a new recipe for dinner, or even a new form of exercise – mix them up!

                      2. Ditch the GPS

                      Gone are the days of map reading! Sat Nav may have made our lives easier, it has also made our brains lazier and less efficient at the same time!

                      Go back to the old school and use a map to navigate every now and then. This exercises the part of your brain responsible for understanding spatial relationships.

                      3. Ban the calculator

                      Remember back at school when we were taught to use our brains to do simple sums like times tables? It’s incredible how we now rely on devices like smart-phones and laptops to calculate really simple equations.

                      Resist the urge to work things out using an external device and use the device you were born with – your brain!

                      4. Be curious

                      Instead of taking everything at face value, get into the habit of questioning everyday things/products, services that you come into contact with.

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                      By being ‘curious’ and questioning everything, you force your brain to innovate and create new ideas.

                      Curiosity may have killed that cat but it created super important things like electricity and computers!

                      5. Think positive

                      Stress and anxiety kill existing brain neurons and also stop new neurons from being created.

                      Research has shown that positive thinking, especially in the future tense, speeds up the creation of cells and dramatically reduces stress and anxiety.

                      Try and get a handle on negative thoughts and make an effort to replace them with positive ones.

                      Not sure how to do it? Take a look at this article:

                      How to Turn Off Negative Thoughts in Your Mind

                      6. Exercise regularly

                      It’s been proven that regular exercise helps to increase brain function and enhances neurogenesis. This means that every time you exercise, you are creating new brain cells!

                      Here’re 5 Ways to Find Time for Exercise, get off the couch and get moving!

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                      Your brain will thank you for it.

                      7. Train your memory

                      How often do you hear people say “I wish I had a better memory!’ Yet no-one does anything about this!

                      If you discipline yourself to memorize phone numbers and other important numbers (passport, credit card, insurance, driving license) you will start to see a marked improvement in your memory.

                      8. Eat healthy

                      Our diets have a HUGE impact on brain function. Our brains consume over 20% of all nutrients & oxygen that we consumed – so remember to feed your brain with the good stuff! (i.e. fresh fruit and veg & plenty of OMEGA 3 oils found in oily fish)

                      Here’re more healthy foods that will boost your brain power:

                      10 Healthy Foods That Make You Smarter

                      9. Read a book

                      Reading relieves tension and stress, which is brain-cell killers because it’s a form of escapism.

                      Research has also shown that using your imagination is a great way to train your brain because you force your mind to ‘picture’ what you are imagining. Reading is a great way to trigger your imagination!

                      Reading every day helps your thinking and imagination, learn more about it here:

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                      10 Benefits of Reading: Why You Should Read Every Day

                      10. Get enough sleep

                      Sleep is like a mini detox for the brain. This is when your body regenerates cells and removes all the toxins that have built up during the day.

                      Get to bed between the hours of 9pm and midnight to benefit from the most effective hours of sleep!

                      If you have difficulty sleeping, you should read this guide:

                      The Ultimate Night Routine Guide: Sleep Better and Wake Up Productive

                      An intelligent brain comes from hard work

                      If you do take my suggestion and do these things consistently, you’ll soon realize your brain is sharper and you can remember more stuff.

                      You don’t need to do everything all at once, pick one to two and start making them your daily habit.

                      Intelligence comes from hard work. Make effort to train your brain and you’ll become smarter.

                      Featured photo credit: Pexels via pexels.com

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