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How to Become Clutter-Free for Greater Happiness and Productivity

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How to Become Clutter-Free for Greater Happiness and Productivity

    If an alien nation were to look down on Earth at this moment in time they really would think us a dumb race. They might say something like:

    “They buy things they don’t need with money they don’t have to impress people they don’t like.”

    But even if it’s not about impressing others, most of us have too much stuff and we know that the accumulation of goods won’t make us happier — yet we continue to consume. The aliens would also notice how busy the inhabitants of this planet are and how they work incessantly a lot of the time doing work that doesn’t need to be done. And if they asked us we would acknowledge that we work too much, knowing that it can lead to a high percentage of us feeling stress or anxiety (1.5 million people in the U.S. alone having heart attacks each year). But we continue to work longer hours. We would also tell them that we know simplicity can lead to greater happiness and wellness, yet we are prone to staring blindly at facts and doing nothing about them.

    So just in case some alien race is watching, don’t you think we should simplify our lives? Maybe we could also benefit from the other advantages. By making a commitment now to reduce, eliminate, and set yourself free this year, you will feel the liberation and the lightness as you rid your life of the physical and mental baggage that has being weighing you down. Clutter is stagnant energy and by removing it from your life you will free up time and space for the more important things in life.

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    How to Get Started

    Step by step and room by room, you can start to eliminate the unnecessary in your life. The books you have read but hold onto, the clothes that are too small but sit in your cupboard. The stuff that that lies on your kitchen table or clutters up your living room. Wouldn’t it be nice to be rid of it?

    Organizational expert Barbara Hemphill calls clutter “postponed decisions”. So start making some decisions. Get bags or boxes — one for recycling, one for the charity shop, one for the trash and one for the yet to be decided.

    Start with one area of your house or office, choose a drawer, a counter space or shelf. Don’t try to do it altogether or you may get discouraged and leave your house looking worse than before. If you have a lot to do, try setting yourself a time deadline rather than a space deadline. if you can commit to de-cluttering for an hour or two, you will be satisfied with what you have achieved if you stuck with it for that time period.

    For each object you pick up ask yourself the following questions:

    • “Do I need this?”
    • “Have I used in in the past 6 months?” (12 months for seasonal clothes or sporting equipment)
    • “Would it help someone else more than me?”
    • “Can I easily get it again if I dispose of it?”

    These questions should help you make a decision. If you end up with a box of things that you can’t decide what to do with or you are not ready to dispose of, keep them in this box in storage. After six months, go back to the box — and if you haven’t used anything from the box in that time you can pass them on to someone who may be able to use them.

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    Once you have eliminated all that is unnecessary, the next step is to make sure all that is left is organized and accessible when you need to get at it.

    Organizing the Rest

    The correct storage is important for your home or office; you need to decide where everything should go and whether it is necessary to get more storage solutions to accommodate your possessions. If possible, try to use existing solutions, as I find the more storage I have the more I will fill.

    Regardless of how few papers you need to keep, you will need a filing system. I don’t have enough papers at home to merit a filing cabinet, so I use a filing box. It holds about 40 hanging folders, enough to keep all my home paperwork — items such as birth certificates, contracts and certificates are all filed away neatly. Inside each hanging folder I have a manila folder which has been labelled clearly with a labeller. This means that when I go to look for a folder I can clearly see it and don’t waste any time searching.

    Once you have a place for everything and everything in its place, the way to keep it organized is to commit to cleaning as you go…and try to get everyone who lives in your house on board.

    “If everyone swept in front of their own door, the world would be a much cleaner place” – Mother Theresa

    De-cluttering the Mind

    To de-clutter the mind is to empty it of all the unnecessary thoughts that prevent you from living a happy, calm and stress-free life. The mind can be a busy place as it stores our commitments, responsibilities, hopes, dreams and plans along with the constant input that comes its way as we pass through our day.

    A mind should not be a place of clutter, but a place of calm and peace. Below are a number of ways that can help you to clear your mind and free it from the constant noise and clutter that resides there.

    1. Write it all down
    Get out a piece of paper and write down everything you need to do, from organizing a children’s party to starting a new project at work. Write down your chores, your duties and your responsibilities. Write down your plans for articles, books and businesses. This act will help to clear the mind and keep you from using it as a reminder system.

    2. Get Organized
    Just like clearing the physical clutter is not enough to complete the task, clearing the mind also needs an organisation phase to help completely free your mind from the responsibility of remembering. Once you have it all written down, you must plan and schedule all that needs to be done. Having a system to organize your tasks and projects can help to eliminate stress and induce a sense of peace and calm

    3. Focus on the essential
    If you identify the most important things in your life, such as your main goals and intentions, it will make it easier for you to identify the things that are not important — the things that clog your mind and clutter your space. Once you have identified and start to focus on the essential, the rest will fade into insignificance.

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    4. Reduce information consumption
    Where possible, reduce the amount of time you spend watching television, listening to radio and reading newspapers. Too much negative news can have a negative effect on your mind. Television is not as relaxing as people think; your mind is very active while doing it and it will remain active for a long time after watching. In particular, watching television reduces the quality of your sleep if you watch it before bedtime.

    5. Journal
    Journaling can help to quieten the mind. By writing down all your thoughts, worries, and dreams you take some of the pressure away from the mind. A lot of people journal before sleeping as this can free up their minds from these worries and stresses, allowing for a more peaceful sleep.

    4. Spend time in nature
    Nature can be a great detox for both body and mind. A fresh breath can clear out stagnant or negative energy held in the body, and walking in nature has grounding and purifying effects. Activity outdoors can also be a great way to be mindful shifting your thoughts from your worries to the present moment.

    5. Meditate
    Meditation, just like mindfulness, can help to relax the constant chatter of the mind. Stress and worry are caused by focusing too much attention on future negative outcomes. The more we can focus our mind on the present moment the happier and more peaceful we will become.

    If you follow these steps to de-clutter your physical and mental space, you will find greater peace and happiness. What you will also achieve is the ability to focus more intently on the essential and become more efficient and productive with both your time and space.

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    Oh, and you’ll likely impress the aliens a bit too.

    (Photo credit: Bad Day at Work via Shutterstock)

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    Ciara Conlon

    Productivity coach, speaker, blogger and author of Chaos to Control, a Practical Guide to Getting Things Done

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    Last Updated on November 25, 2021

    20 Essential Apps And Websites For Digital Nomads

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    20 Essential Apps And Websites For Digital Nomads

    Living a life of perpetual travel is pretty exciting – new destinations, new cultures and new incredible people to meet and hang out with! However, working on the road can get pretty hectic at times. As a digital nomad I have found myself in rather awkward situations a lot – from missed deadlines due to incorrect time zone conversion to a nearly missed plane when I forgot to print out my booking and confused the time (I did catch that plane though!).

    Being your own boss is equally awesome and hellish. Juggling numerous tasks at once and getting things done super-fast with a terrible wi-fi connection requirea killer organizational skills and zen-like concentration. Try using the next 20 websites and apps to make your life as a digital nomad easier, less stressful and even more exciting!

    1. Trello

    Trello is your go-to website to stay organized and work super-efficiently on the road. It’s a free service that allows you to create numerous boards for your ongoing projects and plans. Tired of having numerous notes scattered around different apps and lengthy email threads with your clients or team? Just drag and drop them all to Trello, where you can easily collaborate, quickly exchange ideas and notes in the form of cards, leave comments and track the overall progress of the project. You can create numerous boards and organize them the way you like, upload files to each, set deadlines and notifications, plus easily share everything with one click.

    My Trello contains two sets of boards – personal and business. I use the first to keep all my travel plans neat and make sure I won’t confuse the flight time or overstay my visa; the second to keep a visual account of my personal goals and various arrangements. The business board is where I have a list of ongoing projects composed into simple to-dos with their current statuses –  along with all the comments from my clients and a separate column for follow-ups.

    Trello is an incredible free alternative to similar project management softwares I used before and it can be used for tackling any job – from house renovation to multi-stage marketing campaign! Also available as an app for iOS and Android devices to get updates on the go.

    2. f.lux

    As a digital nomad you often find yourself working late at night or early morning to keep up with your clients’ time zones. Love checking your email or reading a few articles from your iPad before going to bed? (I do!). Even if you don’t feel it yet, your eyes are seriously suffering from those habits and you can end up having troubles with sleeping as the blue light from your devices negatively impacts your sleeping patterns. Use f.lux – a handy software that will automatically adjust the color of your computer’s display to the time of day – warm at night and like sunlight during the day. F.lux allowed me to be more productive in the mornings and made it easier to slow down my activity in the evenings. As a digital nomad it is essential to stay refreshed as your income depends solely on your productivity. Besides, haven’t we escaped the cubicle to have a better work/life balance and more rest in the first place?

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    3. Focus@Will

    As we often find ourselves working at various places around the globe – from a crowded bus station to a jam-packed bar (the only place that has decent wi-fi in the area) – concentrating on your work gets extremely difficult. That’s where Focus@Will comes to rescue. The service offers a wide selection of white noise and simple tunes selected according to a neuroscience-based approach. It seems to work pretty great as I stayed way more concentrated on my work compared to the times when I just blasted my favorite tunes and murmured along. A 30-day free trial has a limited selection of tracks and will stop playing them in an hour (although it could be restarted immediately). The paid service will cost you around $10 for three months. Also available as a free app for iOS and Android devices.

    4. Shopify

    Let’s admit it, being a digital nomad and working solo gets challenging at times. There are days when you feel like a Renaissance man trying to tackle all things at once and getting expertise in numerous areas. That’s especially true when you are just about to launch your business website, blog or an online store. If you are a creative, you have only basic knowledge (if any) in CSS, HTML or integrated payment systems, so you spend endless hours figuring out how things work instead of doing what you are really good at and earning money.

    Try Shopify – a service providing custom no-hassle ecommerce solutions. They offer everything from secure hosting and mobile-optimized websites to secure check-outs with some 70 payment getaways to choose from and assistance with running your online marketing campaign. The rates are incredibly affordable and start from just $29 per month for unlimited access to all their services and features or opt for a 14 day free trial to test them out first!

    5. Rescue Time

    Proper time management is another great struggle all digital workers face. How many times you have found yourself spending over 12 hours a day in front of your screen and not having all things done? Yeah, it happens to me quite in a while, so I’ve started using Rescue Time – to stay on top of my productivity while still having a normal work/life balance. Install it on your computer and all devices to have an accurate picture of how much time you spend doing certain activities or browsing certain sites (khm..cat videos on YouTube). At the end of each week you’ll receive an email with a fair statement on your (un)productivity.

    Rescue Time enables you to give more accurate deadlines to your clients; create accurate hourly invoices as you know exactly how much time you’ve spent doing a certain task and adjusting your rates accordingly and eliminate random activity during your working hours. You can use Light Rescue Time version for free or opt for the premium plan at $6 per month.

    6. Every Time Zone

    As you probably work with people based anywhere from New Zealand to the West Coast keeping an eye on the deadline or updating them on your progress at 9 am each day may get tricky. Just as sending follow-ups, project proposals and invoices at the right time of the day. Every Time Zone is another great solution for keeping proper track of the time – your client’s time. Add all time zones you need, add your time in the marker at the top and see where this lands in everyone else’s day. No more crazy maths with figuring out when do you need to ring up Joe on Skype if he asked to do that at 11 am EST.

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    7. XE Currency

    How many currencies do you have in your wallet? My guess is more than two. As a digital nomad and perpetual traveler you have to keep track on the conversion rates and different currencies all the time. To make sure you are charging an equally fair price in USD/EU/GBP or any other currency out there use XE Currency. Get live conversion rates instantly or add up a list of your preferred and sync ahead of time to have instant offline access from any device. XE Currency is available as a web service, iOS, Android, Windows Phone apps and more.

    8. Trail Wallet

    My second essential money app for digital nomads is Trail Wallet (currently iOS only). It’s a beautifully crafted and easy-to-use app for tracking your expenses across multiple countries and currencies. You can organize your spendings by country or my month, set max daily budgets and add each dollar you’ve spent on the go. At the end of the month the app will tell you if you gone over your budget or where exactly did the cash flow. It’s perfect for analyzing the cost of living and working at different cities and countries, thus finding the optimal home-base for you when you get tired of being on the road and need to settle down for a while.

    9. Xero

    And to keep better track of your business-related expenses try Xero. Arguably, the best online bookkeeping and accounting service out there for all the non-accountants. It’s perfect for sending invoices, keeping track of the cash-flow and setting payment notifications on credit cards and recruiting payments. It neatly categorizes all your bank transactions and reconciles them with the transactions you have made in Xero to keep things even more simple. Available for numerous iOS and Android devices, so you can always have access to your data at no time.

    10. Tripit

    Tripit is one of the best travel planners out there! It’s free, fast and most importantly – works off-line. Just say no more to papers and lost emails. Forward all your booking confirmations – hotels, flights, car rental etc and let the app do all the magic for you by turning it into an easy-to-follow itinerary. You can set up notifications and get access to your data from any device without internet connection. Tripit reduced my frustration of arriving to the wrong terminal or roaming around the new city with my baggage as I haven’t written down the hotel address correctly. It’s a great app I seriously recommend using it to basically anyone who travels.

    11. 1Password

    Sharing sensitive data, especially passwords with your clients or team and keeping track of them can get challenging. That’s why I’ve started using 1Password – a super secure password-sharing service that allows you to create special vaults with a set of passwords to tools and services only accessible to the people you’ve shared it with. Available for numerous devices, the service gives you peace of mind when sharing anything sensitive via unprotected networks. Speaking of which…

    12. Private Internet Access

    Keep all your data and computer protected by opting for Private Internet Access. Often we need to make those last minute payments or credit card purchases and the only internet available is a suspicious unprotected network your device somehow found. By using an anonymous encrypted VPN and a private IP you can be 100% sure none of your payment data will be fished or passwords stolen.

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    13. Workfrom

    Find the best coffee shops and cafes in your area with this service. Workfrom has a great pool of venues in major US cities – New York, Portland, San Francisco, Seattle – and more destinations worldwide to be added soon! The service is free to join and you’ll get access to numerous cool spots with unbiased opinions of wi-fi connection and cappuccino quality from digital nomads just like you. Reviews also include price range, meals available, general atmosphere and noise range, along with some pro-tips on where to find sockets and which table is the most secluded. I have discovered some of my all time favorites this way like Mr Bean in Amsterdam.

    14. Spotted by Locals

    Another awesome service to discover good meals and thrilling events at your current base. Spotted by Locals is not that typical city guide with boring touristy routes, but an amazing resources with awesome recommendations from the locals on things to do and places to check out. After all, you’ve chosen a location independent lifestyle to explore the world more, not just spend hours tapping on the keywords in a different environment.

    Currently, the website has numerous recommendations for all major European cities – Paris, Madrid, Vienna, Warsaw and many more, plus it gradually expands into North America with Boston, LA, Toronto and Montreal guides recently added. You can browse around the free categorized selection of activities at the website or pay$ 2.99 for a PDF guide with all tips and places neatly listed on the map. Or opt for iOS or Android app ($3.99 each) to gain offline access to one of the city guides along with a detailed map.

    15. Jawbone UP

    Now when you know where to go and what to see, here’s a handy app that will help you get unstuck from your laptop. Jawbone UP will gently nag you when it’s time to get up and unwind a bit. Install the app and connect it to all your hardware, than let the Up Activity Tracker (a lovely bracelet) analyze your sleeping and activity patterns to help you creating a better lifestyle. The app will monitor and analyze all your actions and suggest you a healthier schedule, help you sleep better and keep up with the exercise routine (which gets erratic when you are on the move). Why do we need more time if we don’t spend it wise, right? The app is free for iOS and Android, however you’ll have to pay 129$ for the bracelet tracker or 49.99$ for the clip.

    16. SugarSync

    Some like DropBox, others opt for Google Drive, yet my go-to cloud storage service is SugarSync. It’s simpler, more powerful and has a really slick design. After you install it, you just need to right-click the file/folder to instantly back them up at the cloud. Besides, any further change you make to that data will be automatically synchronized. Large files get uploaded extra fast and you can get 250 GB storage space for just $99.99 per year. Also you can access, share and edit all your files via free iOS or Android app supported on numerous devices. Now, I’ve finally stopped worrying what should I do if my laptop gets broken/stolen.

    17. Contactually

    If you don’t like to get broke and return home, you have to invest a fair share of your time in building ongoing relationships with your clients, vendors or customers depending on what do you do for a living. To avoid this whole thing becoming a huge pain try using Contactually – a simple, yet powerful service that will tell you when and whom you should keep in touch with and how you could maximize your ROI by connecting with the right people at the right time. It will send you notifications when you’ve fallen out of touch with certain contacts (which can mean missed opportunities in the perspective) and prompt when you should reconnect with the most important contacts from your network by providing helpful context clues like social updates and recent conversations to make the whole thing look more genuine. The service boasts that their users get up to 40% more referrals after using their service (backed by case studies) which is kind of essential for you if you’d like to live the nomadic life and work for yourself!

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    18. Schedule Once

    If you are working on multiple projects with multiple clients at a time – Schedule Once is your kick-ass service to schedule online meetings and conferences. Create a sleek pre-set calendar when you are available and send people a unique link that allows them to select a suitable time for both of you to connect. The service is fantastic for anyone offering consulting services or coaching sessions and costs just 5$ per month!

    19. Spaxtel

    Sometimes the internet gets so crappy that calling by Skype is impossible. Or you have a very-very important conversation scheduled and you don’t want any possible glitches to interrupt you. That’s when it’s worth using Spaxtel – a cool service that enables you to make land-line quality phone calls via callback. You don’t need to install any software or have internet access. The rates depends on the quality of call you choose (the lowest discount is pretty great) and the countries from/to you are calling. So far, the price proved to be nearly Skype-affordable for a better overall quality of connection.

    20. Earth Class Mail

    Snail mail isn’t that popular these days, but you still get some important stuff via it. Say bills and some paychecks. If you don’t want to bug your parents or friends’ to deal with your mail while you are out, try using Earth Mail Class – an affordable mail forwarding service that scans and forwards your mail to the e-mail address of your choice, deposits your checks (for a fee), saves PDFs of your postal mail online and offers in-person pickup and package signing.

    Featured photo credit: Avi Richards via unsplash.com

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