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Ask the Entrepreneurs: 9 Ways to Keep Bills Down in the Summer Months

Ask the Entrepreneurs: 9 Ways to Keep Bills Down in the Summer Months

Ask The Entrepreneurs is a regular series where members of the Young Entrepreneur Council are asked a single question that aims to help Lifehack readers level up their own lives, whether in a area of management, communication, business or life in general.

Here’s the question posed in this edition of Ask The Entrepreneurs:

How do you keep office bills down in the summer months?

1. Keep the Temperature Comfortable

Maren Hogan

    We have the benefit of having a small space to heat and cool, but those bills still come, and it’s always nice if that number is small. But at the end of the day, employees are more productive when they aren’t bundled up or sweating through their shirts. In the summer, we keep it cool and keep working. We all know how frustrating it is to be uncomfortable. It’s a perfectly avoidable situation.

    Maren Hogan, Red Branch Media

    2. Wear T-Shirts and Shorts

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    Matt ehrlichman

      The biggest expense next to rent is HVAC. Porch gives our employees flexibility to dress for their comfort, which generally means no one is boiling in button-up shirts and wool slacks. To enforce it, when I don’t have external meetings, I lead by example and wear my favorite pair of shorts!

      Matt Ehrlichman, Porch

      3. Rotate Fans Clockwise

      Andrew Schrage

        During the summer, fans should rotate clockwise. Also, offering more telecommuting opportunities for your staff during the summer helps, as fewer staff members at the office means reduced energy bills. Requesting an energy audit from your provider can also help you find other ways to reduce energy costs.

        Andrew Schrage, Money Crashers Personal Finance

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        4. Provide in-Office Beer

        Robert J. Moore

          We keep a dual-tap kegerator in our company kitchen that is always stocked with high-quality beer. This means that most company “outings” take place in the office, which allows team bonding to happen more often while keeping bar tabs low.

          Robert J. Moore, RJMetrics

          5. Have Summer Fridays

          Brittany Hodak

            Celebrating “Summer Fridays” — letting your employees work half-day Fridays between Memorial Day and Labor Day — is a great way to boost morale and job satisfaction while trimming your summertime office cooling hours by 10 percent! Motivated employees will work harder on Friday mornings to ensure they’re ready to go home by lunch, and you’ll save cooling costs without sacrificing workplace productivity.

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            Brittany Hodak, ‘ZinePak

            6. Run a Virtual Company Year-Round

            Chuck Cohn

              If you run a virtual company year-round, you never have to worry about office bills. Save the money that you might spend on office space, and pass along the savings to your customers. If you can provide the best product and the lowest price, your company will do well.

              Chuck Cohn, Varsity Tutors

              7. Designate a Day to Work From Home

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              Andrew Saladino

                To save on operational costs, we select a few days each month in the summer that we all work from home. It gives employees the chance to run errands and get personal things done, and we save money on utility bills and other costs since the office is closed.

                Andrew Saladino, Just Bath Vanities

                8. Have a Three-Day Office Week

                Allow employees to work from home on Mondays and Fridays. It greatly reduces our overall electricity bills during the hot summer months.

                Jeff Wright, Phusion Projects LLC

                9. Quote the Oracle

                Sam Saxton

                  Whenever I read about some company undertaking a cost-cutting program, I know it’s not a company that really knows what costs are about. The really good manager does not wake up in the morning and say “I’m going to cut costs today” any more than he wakes up and decides to start breathing.

                  Sam Saxton, Salter Spiral Stair and Mylen Stairs

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                  Last Updated on January 2, 2019

                  How Personal Finance Software Helps You Get More Out of Your Money

                  How Personal Finance Software Helps You Get More Out of Your Money

                  Do you know what mental health experts point to as the biggest cause of stress in the United States today? If you said “money,” then ding, ding, we have a winner!

                  Three out of four adults today report feeling stressed out about money at least part of the time. People are either worried about not having enough money or whether they’re putting the money they do have to use in the best possible way.

                  Your money is either in charge of you or you’re in charge of it, there’s no middle ground. Using some type of personal finance software can help alleviate some of that money stress and better allow you to manage your money effectively. Without it, you may just be setting yourself up for constant financial worry. Life is already tough enough and there’s no need to make it more difficult by simply hoping your money issues will all work out in your favor. Hint: they won’t.

                  This guide will help you to understand how personal finance software can better assist with both accomplishing long term financial goals and managing day-to-day aspects of life.

                  Whether it’s tracking the savings plan for your child’s college fund or making sure you won’t be in the red with the month’s grocery budget, personal finance software keeps all this information in one convenient place.

                  What Exactly is Personal Finance Software?

                  Think of it like the dashboard in your car. You have a speedometer to tell you how fast you’re going, an odometer to tell you how far you’ve traveled, and then other gauges to tell you things like how much gas is in the tank and your engine temperature. Personal finance software is essentially the same thing for your money.

                  When you install this software on your computer, tablet, or smartphone, it helps to track your money — how much is going in, how much is going out, and its growth. Most personal finance software programs will display your budget, spending, investments, bills, savings accounts, and even retirement plans, levels of debt, and credit score.

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                  How It Leads to Financial Improvement

                  It shouldn’t come as a surprise, but people who regularly monitor their finances end up wealthier than those who don’t. When you were a kid, keeping track of all of your money in a porcelain piggy bank was pretty easy. As we get older, though, our money becomes spread out across things like car payments, mortgages, retirement funds, taxes, and other investments and debts. All of these things make keeping track of our money a lot more complicated.

                  Some types of personal finance software can help make things a little less complicated, setting you up to meet financial goals and taking away some of the stress associated with money.

                  Even if you already have a Certified Financial Planner (CFP) some type of personal finance software can be of great benefit. Whereas CFPs focus on the big picture of your money, they don’t handle the day-to-day aspects that determine your overall financial health.

                  It’s also not nearly as complicated as you might think and can take out a lot of the tedium that comes with doing everything on an Excel spreadsheet or with a pad and pencil.

                  Types of Personal Finance Software

                  When it comes to personal finance software, it generally fits into two categories: tax preparation and money management.

                  Tax preparation software such as Turbo Tax and H&R Block’s software can help with everything from filing income taxes to IRS rules and regulations and even estate plans. Plus, there’s the benefit of filing online and getting your refund check a lot faster than if you were to mail off your forms after waiting in line at the post office.

                  For the purpose of this article, however, will be focusing more on the personal finance software that aids with money management.

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                  Money management personal finance software will help you to see the health of your cash flow, pay down debt, forecast for expenses and savings, track investments, pay bills, and do a host of other things that 30 years ago would have practically required a team of accountants.

                  When to Use Personal Finance Software

                  So far we’ve gone over what exactly personal finance software is and how it can be a benefit to your money. The next logical step in this whole equation is determining when it should be used and how is the best way to go about getting started using it.

                  Below are four of the most common and practical ways to use personal finance software. If all or any of these apply to you and your money, then downloading some type of personal finance software is going to be a smart move.

                  1. You Have Multiple Accounts

                  There’s a good chance that when it comes to your money, it’s in more than one place. Sure, you probably have a checking account, but you may also have a savings account, money market account, and retirement accounts such as an IRA or 401k.

                  If you’re like the average American, you probably have two to three credit cards as well. Fifty percent of Americans also don’t have loyalty to just one bank and spread their money across multiple banks.

                  Rather than spending hours typing in every detail of every account you have into a spreadsheet, many programs allow you to easily import your account information. This will help to eliminate any mistakes and give you a bird’s eye view of everything at once.

                  2. You Want to Automate Some or All of Your Payments

                  Please don’t say that you’re still writing out paper checks and dropping each bill in the mailbox. While it’s noble that you’re doing your part to keep postal workers employed, we’re 18 years into the 21st century and you can literally pay every bill online now.

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                  There’s no need to log into every account you have and type in your routing number either.

                  With personal finance software you can schedule automatic payments and transfers between all of your imported accounts. Automatic transfers will help to make sure you have the necessary funds in the right account to ensure all bills are paid on the appropriate date. Late fees are annoying and do nothing but cost you money. It’s time that you said goodbye to them once and for all.

                  3. You Need to Streamline Your Budget

                  Perhaps the best feature of personal finance software is that it allows you track everything going in and out of your virtual wallet.

                  Nearly every brand of personal finance software out there has easy-to-read graphs and charts that allow you track every cent you spend or earn, should you choose. You might be pretty amazed when you see just how much you spent on eating out last month or if you splurged a little more than you should have on Christmas gifts last year.

                  Every successful business on the planet has a budget and using personal finance software can help you trim the fat on your spending in ways that affect your everyday life.

                  4. You Have Specific Goals to Meet

                  Maybe it’s paying off debt or saving for up something like a European vacation. Whatever your financial goal is, whether it’s long-term or short-term, personal finance software programs are one of the savviest ways to go about reaching those goals.

                  You can do everything from set spending alerts to notify you when you’re over budget to automating what percentage of your paycheck goes to things like retirement investments. The personal finance software that you choose should show you exactly how close you are to hitting those goals at any given time.

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                  How to Get Started

                  From AceMoney to Mint and Quicken, there ’s no shortage of personal finance software apps out there. Many of these programs are free to download and will allow you to pay bills, invest, monitor your net worth and credit profile, and even get a loan with the swipe of a finger.

                  Other programs may only offer you limited services and will require a one-time fee or subscription to unlock all that they offer. These fees can often vary from as little as two dollars to 50 bucks a month.

                  It’s best to start off with the free version and then gauge whether you’re able to accomplish everything you’d like or if it’s worth exploring one of the paid options. Often times the subscription programs come with assistance from financial planning and investment experts — so that can be a real benefit.

                  When deciding which personal finance software program to use, it’s also important to look at how many accounts you wish to monitor. Certain programs limit the number of accounts you can add. Be sure that if you have checking, credit card, and investment accounts to monitor, that you choose a service that can monitor them all.

                  Finally, when looking around for the right personal finance software that meets your needs, make sure that you’re comfortable with the program’s interface. It shouldn’t be expected that you recognize every single feature instantly, but if the features don’t seem readable and manageable to you, then you’re not as likely to use it and get the full benefits.

                  Final Thoughts

                  Personal finance software can go a long way in helping you to take control of your money and meeting your financial goals. It’s important to note, however, that some focus more on budgeting and expense tracking while others prioritize investing portfolios and income taxes. Explore several different programs and read reviews to find the one that’s right for you.

                  In this day and age, managing one’s personal finances in a secure manner that allows the user to have a real-time visual representation of their money is easier than ever before. With the numerous applications that are out there — both free and subscription-based — there’s no reason that every person can’t take control of their money and ensure they’re making smart money moves.

                  Featured photo credit: rawpixel via unsplash.com

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