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Ask the Entrepreneurs: 11 Tools to Easily Manage Business Finances

Ask the Entrepreneurs: 11 Tools to Easily Manage Business Finances


    Ask The Entrepreneurs is a regular series where members of those involved in the Young Entrepreneur Council are asked a single question that aims to help Lifehack readers level up their own lives, whether in a area of management, communication, business or life in general.

    Here’s the question posed in this edition of Ask The Entrepreneurs:

    What app or software helps make managing your business finances a breeze?

    1. Stay on Track With Indinero

    Bhavin Parikh

      The most important financial metric for most startups is monthly cash flow. Indinero lets us easily see how much we’re spending each month by category so we can budget for the coming months.

      Bhavin Parikh, Magoosh, Inc.


      2. QuickBooks Eases Things

      Eric Bahn

        Almost all small business accountants in the United States are familiar with QuickBooks. Thus, I recommend any QuickBooks product (although I like Online Edition the best) because it makes it easy for your to clean up books and collaborate with your accountant for tax time.

        Eric Bahn, Beat The GMAT

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        3. Outright Shows Everything

          I’ve got Outright set up to push notifications to my phone: every time I receive a payment, my phone goes ‘cha-ching!’ It’s a good noise to hear. On top of that feature, Outright can automatically pull in data from accounts and other apps, while putting everything together in a format that makes my CPA very happy. (Disclaimer: I write for the Outright blog, as well as using the app religiously.)

          Thursday Bram, Hyper Modern Consulting

          4. Go With Google Docs

            Google Docs is a great tool to manage business finances. It’s very powerful and simple to use which makes it a breeze to use.

            Ben Lang, EpicLaunch


            5. Pay Up With Square Up

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              Square Up is a great payment processing mobile app that makes accepting credit cards a snap and moves money quickly into my bank account.

              Benjamin Leis, Sweat EquiTees


              6. Microsoft Excel Is Still Relevant!

                It is the industry standard for spreadsheets for a reason. With a little training, you can run circles around any closed source software.

                Peter Minton, Minton Law Group, P.C.


                7. I Owe It All to Freshbooks

                  I’ve never been very good with money. In fact, at one point, I appeared on CNN as the poster child for those with shopping problems. But Freshbooks helps me keep it all together on the business side. I use it to track my time and my business expenses, send invoices (and followups), send out and receive estimates, and generate tax reports. And despite my history with money, it’s all a breeze.

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                  Steph AuteriWord Nerd Pro

                  8. Wave Accounting Saves Time

                  Josh Weiss

                    Wave Accounting is completely free and connects directly to your bank account. It automatically keeps track of all your spending for you. It’s a great product and a huge timesaver.

                    Josh Weiss, Bluegala


                    9. Sync With Mint.com

                      Although most people use Mint.com to monitor their personal finances, many business owners don’t take advantage of doing the same thing with their business accounts. Not surprisingly, Mint’s software works similarly with business bank accounts and credit cards, which makes it very valuable to manage budgets and overall spending.

                      Logan Lenz, Endagon

                      10. Stick With Shoeboxed

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                        I used to dread tax time, because my receipts were always a mess, and often nonexistent. Shoeboxed makes it incredibly easy to keep track of all of my receipts, and then import all of the data to sites like Outright, Mint, etc.

                        Sean OgleLocation 180, LLC

                        11. There Are Still ‘Human’ Applications…

                        Brent Beshore

                          I have this awesome human application called a Director of Operations. She handles all the accounting, financing, taxation, and regulation. It’s like magic. I’d highly recommend getting one. They can read between the lines on all those long-winded documents and keep you from wandering into trouble.

                          Brent Beshore, AdVentures

                          (Photo credit: Hands Managing Bank via Shutterstock)

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                          1 The Definitive Guide to Get out of Debt Fast (and Forever) 2 25 Easy Tips on How to Save Money Fast 3 What Is a Good Credit Score (And How to Get One) 4 9 Millionaire Success Habits That Will Inspire Your Life 5 10 Reasons Why Following Your Passion Is More Important Than Money

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                          Last Updated on July 10, 2020

                          The Definitive Guide to Get out of Debt Fast (and Forever)

                          The Definitive Guide to Get out of Debt Fast (and Forever)

                          Debt can feel crushing, like a weight that is always weighing you down. Looking at those numbers, it can feel as if you’ll never get out from under it. However, if you really want to learn how to get out of debt, it is possible with a great deal of focus and self-control.

                          Getting out of debt isn’t impossible. Like any big goal, all that it takes is an action plan to identify where you are and creating a plan to zero out your debt.

                          Identifying All of Your Debts

                          The first part of paying off your debt is getting a complete picture of what you owe. When you have everything written out in front of you, it makes it much easier to create an action plan. Depending on how much you owe, it might also help you realize it’s not as bad you might have originally thought.

                          Here’s how you can get started identifying your debts:

                          1. Own Your Debt

                          Before you start identifying all of your debts, take a moment to process that you have debt but want to get out of it.

                          Forgive yourself for any past mistakes, missed payments, or overspending. It might be painful to accept how much debt you have at first, but you must own it.

                          2. Make a Debt Tracker

                          It’s astonishing how few people ever created a tracker to understand their total debts. Most likely, it comes from not wanting to accept the guilt of having debt, but, if avoided, it can make it nearly impossible to get out of debt.

                          Open up a new Google or Microsoft Excel sheet and list out all of your debts. Start with the name of the creditor, interest rates, total balance, loan term length (if any), and the minimum amount due each payment. This will include student loans, credit cards, and any other type of debt owed.

                          3. Get Your Debt Number

                          Once you’ve made your debt tracker and taken the other steps, identify your total payoff number. This is crucial, as you will have a starting point and a clear goal that you are trying to achieve.

                          Prioritizing Your Debts

                          All debt is not created equal. It’s imperative to understand that there are different types of debt.

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                          1. Understand Bad and Good Debts

                          Bad debts are usually paying for things you want instead of always need. While there might be some emergencies that max out your credit cards, often times it’s excessive spending[1].

                          There are three main types of bad debt:

                          • Credit Card Debt: The average American household owes over $16,000 in credit card debt!
                          • Auto Loan Debt: According to CNBC , the average auto loan in the US is $30,032!
                          • Consumer Loan Debt: Consumer loan debt isn’t as common as credit card and auto loan debt, but it’s still considered bad as interest rates are usually between 10-28%.

                          Good debt is identified as investments in your future. Here are three common types of good debt:

                          • Student Loan Debt
                          • Mortgage Loan
                          • Business Loans

                          2. Decide Which Debt to Pay off First

                          Once you know each type of debt and their interest rates, you can begin to pay off debt quickly.

                          Focus on paying off bad debt first, regardless of if it is a credit card or auto loan. Start by paying off the loan with the highest interest rate first.

                          If you have several credit cards with different interest rates, you want to focus on the one with a higher APR. You will actually save more money by eliminating the card with the highest interest rate.

                          3. Don’t Pay the Minimum Amount

                          Paying the minimum amount digs you into a hole as interest rates will offset your payment. Even a small amount more than the minimum can help you pay off debt much faster.

                          Removing Obstacles to Pay off Debt Quickly

                          Creating a debt tracker and prioritizing a plan is simple, but avoiding temptation can be difficult.

                          1. Set a Reminder to Track Your Debt

                          “If you can’t measure it you can’t manage it.” -Peter Drucker

                          It’s so important to track your debt to ensure that you get it paid off quickly. Similar to working out and measuring your results, you need to track your debt constantly. Start with a weekly reminder, where you sign on and log your updated number. Did you increase, decrease, or stay the same?

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                          Regularly tracking your student loan balance can be incredibly motivating, as well. You will get a huge confidence boost each time you see your total debt amount decreases.

                          Set weekly and monthly goals so you can have short term wins and keep the momentum going.

                          2. Hide Your Credit Cards

                          If your biggest debt is credit cards, you need to eliminate temptation and remove them from your wallet.

                          Some people have gone to extreme measures by freezing their credit cards. Why? This would create an ice block around your card, which would require you to chip away at it slowly. This will give you time to think if it’s the best idea to buy that thing you’re about to buy.

                          3. Automate Everything

                          Willpower can be a huge downfall to paying off your debt. By automating your bills each month, you will ensure that willpower isn’t involved.

                          4. Plan Ahead

                          Getting out of debt will require some sacrifices, but with enough planning, you can make it work.

                          For example, if you know that you have a friend’s birthday or family dinner coming up, plan ahead for the costs. Whether you need to cut back on spending the week before, pick up a side job, or meet them after dinner, do what is needed.

                          5. Live Cheaply

                          The only way to get out of debt is to make some sacrifices on your spending habits. Find ways to save money each month so you can apply that amount to your outstanding debts. Here are some ways to save money each month:

                          • Live with roommates
                          • Cook dinners and prepare lunches for work instead of eating out
                          • Cut cable and choose Netflix or Amazon Prime
                          • Take public transit or bike to work

                          Finding the Lowest Interest Rates

                          The higher your interest rates, the harder (and longer) it will take you to pay off any debt.

                          If possible, you want to find ways to lower your interest rates to help get out of debt quickly. Here’s how you can get started:

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                          1. Maintain a High Credit Score

                          Your credit score will have a large impact on your ability to refinance your loans and receive a lower interest rate. If you have a low credit score, it’s unlikely you will be able to refinance your loans. Use these credit tips to increase and maintain an excellent score:

                          • Never miss a payment
                          • Don’t exceed 30% of your credit limit
                          • Don’t sign up for more than one card at once
                          • Limit hard inquires, like auto-loans and new credit cards
                          • Monitor frequently with free credit-tracking software

                          2. Find Balance Transfer Offers

                          Start by opening a free account on credit.com. Credit.com offers you the chance to open a free account and see what type of balance transfer offers you can receive. Some of your existing credit cards might already have 0% or lower APR balance transfer offers available.

                          Contact each of your credit card providers to ask about lowering your rate for a one-time balance transfer offer[2].

                          If you do take advantage of this option, make sure that you use a balance transfer and not a cash advance. Cash advances have a ton of high interest fees (15-25%, depending on your credit card) and will only compound your debt problem.

                          How to Get Rid of Debt Forever

                          Setting up a plan, removing temptations, and getting the lowest interest rates is the first step to get out of debt.

                          1. Keep Monitoring and Adjusting

                          Once you have a plan, don’t get comfortable. Track your debt payoff plan and make the necessary adjustments when needed.

                          Monitor your credit scores with a free site like CreditKarma. The higher your credit score climbs, the more likely you will be to secure a new, lower-interest loan.

                          2. Earn More Money

                          There are only so many ways to save money. Instead of clipping another coupon or making sacrifices for your morning coffee, find ways to earn more money!

                          Think about it…it is much easier to find ways to earn an extra $1,000 per month than find $1,000 to cut from your budget.

                          Here are some examples of ways to earn more money:

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                          Talk to Your Boss

                          Have a conversation with your boss about current salary and/or commission rates. If you’re not satisfied or want a change, don’t be afraid to look around at other positions. Some of them might even have a student loan debt reimbursement plan!

                          Start a Side Hustle

                          This could be coaching students on the weekends, driving for Uber, or taking paid online surveys. There are tons of ways to make money outside your 9-5. Now that you have a clear plan to pay off your debts, you’ll be more motivated than ever to figure out creative new ways to earn money.

                          Build an Online Business

                          There are so many websites and blogs that earn money from ads, affiliates, and other online products. Find your niche and get started.

                          3. Celebrate Your Wins

                          As you progress in your debt payoff journey, don’t forget to celebrate your wins. You need to always reward yourself for the hard work and discipline that is required to get out of debt.

                          While you shouldn’t celebrate so big that it increases debt, make sure to factor in little rewards to keep you motivated.

                          4. Set New Financial Goals

                          Eventually, with a plan and these steps, you can rid yourself of your debt. Once you do, make sure to celebrate your monumental achievement, but don’t stop there.

                          Now, you can focus on acquiring wealth and increasing your net worth. Set new financial goals so you have a new target to aim toward. Here’s how to set financial goals and actually meet them.

                          These could be anything now that you are debt free! Think about where you want to travel, buying your first home, or saving for your future retirement. Just like before, make sure that your goals are specific, measurable, and achievable.

                          Conclusion

                          Congrats, you can now set a plan in motion to finally pay off your debt quickly (and hopefully forever)!

                          Remember, if you want to get out of debt quickly, it’s not always easy. Just like any big goal, there will be sacrifices, challenges, and problems to overcome.

                          More Tips on Getting out of Debt

                          Featured photo credit: Pepi Stojanovski via unsplash.com

                          Reference

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