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5 Questions That Will Save You Time And Money

5 Questions That Will Save You Time And Money

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    When you’re thinking about productivity, one of the most important questions you should ask yourself is just how much your time is worth. There is no question that there are some tasks you should pay other people to do, but it can be hard to decide just which ones to hand over to trained professional — especially if you are trying to save money.

    Beyond that one crucial question, though, there are plenty of smaller issues that can help you decide which tasks will save you money without inhibiting your productivity and which will end up just being a waste of your time. These questions will help you bring balance to both your spending and to your time.

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    1. Do I have the skills necessary for the task? Sure, I can probably save a boatload of money by fixing my own plumbing.  Just getting a plumber to come out and look at a problem could cost me a hundred dollars. And there’s guaranteed to be a couple hours of my time that gets used up along with my money, while I wait around for the plumber to show. But, unless the problem is extremely minor, I’ll probably hand over my money to the plumber. The fact of the matter is that, even with a home repair guide by my side, I know I don’t have the skills to fix most plumbing issues. And the ones that I can puzzle through will probably take up far more hours of my day. We’re not going to even think about the cost of my making the problem worse.
    2. How much do I enjoy the task? I enjoy gardening, which I could probably forgo in favor of buying vegetables at the supermarket for a lower cost in terms of my time. However, I enjoy my hobby and I’m more than happy to spend a little time on it — even if the return on my time may not be quite worth the time I lavish on my hobby. In contrast, there are a couple of tasks I absolutely hate — like just about everything having to do with cars. I’ll pump gas, but the odds of getting me to do something like change my own oil are slim to none. I’ll gladly pay money to get out of that particular task.
    3. Is a compromise available? So many tasks seem to fall into one of two categories: you either do it yourself or you hire someone to do it. But there are plenty of tasks that you can compromise on: you can do the easy parts of the job and only pay someone else for the parts you don’t find worth your while. A good example might be setting up a website. If you’re a designer, you would probably be very comfortable doing all the design work on the site, and even coding it up yourself. But you might hire someone to write some or all of the website’s content.  And if you find someone you can work well with for paying projects, you can often increase the amount of work you can take on — upping income for both of you.
    4. Can I get this done without spending money? There are plenty of options for getting people to take on tasks without paying cash. There are, after all, other incentives. Students of various types are often looking for experience, such as student massage therapists who while offer free or cheap massages while they’re studying. There are occasions where you get exactly what you pay for, but it’s a strategy often worth investigating. Other options can include bartering — trading something you’ll be doing anyhow for a service from another person is ideal. I’ll often pick up something from the store for my neighbor in exchange for her pet-sitting while I’m traveling.
    5. Is it really practical for me to take on a given task? While I really like the thought of raising my own chickens so that I can stop buying eggs, it isn’t a practical option for me. I’m going to keep buying eggs at the grocery store for a while — at least as long as I have a landlord who would lay an egg of his own if I suggested the idea of keeping a layer or two around. There are thousands of examples of points in our lives when time and other concerns make the effort to save a few dollars entirely impractical. Do-it-yourself doesn’t always make sense, I’m afraid.

    There are lots ways we put value on our time: there’s time we could use to earn money, to spend with our families or to devote ourselves to a hobby. And, yes, we can often save money or make a dollar stretch further by doing certain tasks ourselves. But we must balance between the value of the dollar we might not want to spend on an already-made shirt and the hour we might spend making one. Productivity and personal finance have to go hand in hand — what sense does a budget make if you don’t know how much time you have to spend on both earning money and how much you can spend on tasks that might save you money. As you start planning next month’s budget, it’s worth pulling out the calendar and thinking hard about just how much time you have available in with to do things yourself.

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    Last Updated on July 27, 2020

    20 Time Management Tips to Super Boost Your Productivity

    20 Time Management Tips to Super Boost Your Productivity

    Are you usually punctual or late? Do you finish things within the time you stipulate? Do you hand in your reports/work on time? Are you able to accomplish what you want to do before deadlines? Are you a good time manager?

    If your answer is “no” to any of the questions above, that means you’re not managing your time as well as you want. Here are 20 time management tips to help you manage time better:

    1. Create a Daily Plan

    Plan your day before it unfolds. Do it in the morning or even better, the night before you sleep. The plan gives you a good overview of how the day will pan out. That way, you don’t get caught off guard. Your job for the day is to stick to the plan as best as possible.

    Here’s How to Create a To-Do List that Super Boosts Your Productivity.

    2. Peg a Time Limit to Each Task

    Be clear that you need to finish X task by 10am, Y task by 3pm, and Z item by 5:30pm. This prevents your work from dragging on and eating into time reserved for other activities.

    3. Use a Calendar

    Having a calendar is the most fundamental step to managing your daily activities. If you use outlook or lotus notes, calendar come as part of your mailing software.

    I use it. It’s even better if you can sync your calendar to your mobile phone and other hardwares you use – that way, you can access your schedule no matter where you are. Here’re the 10 Best Calendar Apps to Stay on Track .

    Find out more tips about how to use calendar for better time management here: How to Use a Calendar to Create Time and Space

    4. Use an Organizer

    An organizer helps you to be on top of everything in your life. It’s your central tool to organize information, to-do lists, projects, and other miscellaneous items.

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    These Top 15 Time Management Apps and Tools can help you organize better, pick one that fits your needs.

    5. Know Your Deadlines

    When do you need to finish your tasks? Mark the deadlines out clearly in your calendar and organizer so you know when you need to finish them.

    But make sure you don’t make these 10 Common Mistakes When Setting Deadlines.

    6. Learn to Say “No”

    Don’t take on more than you can handle. For the distractions that come in when you’re doing other things, give a firm no. Or defer it to a later period.

    Leo Babauta, the founder of Zen Habits has some great insights on how to say no: The Gentle Art of Saying No

    7. Target to Be Early

    When you target to be on time, you’ll either be on time or late. Most of the times you’ll be late. However, if you target to be early, you’ll most likely be on time.

    For appointments, strive to be early. For your deadlines, submit them earlier than required.

    Learn from these tips about how to prepare yourself to be early, instead of just in time.

    8. Time Box Your Activities

    This means restricting your work to X amount of time. Why time boxing is good for you? Here’re 10 reasons why you should start time-boxing.

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    You can also read more about how to do time boxing here: Get What Matters Done by Scheduling Time Blocks

    9. Have a Clock Visibly Placed Before You

    Sometimes we are so engrossed in our work that we lose track of time. Having a huge clock in front of you will keep you aware of the time at the moment.

    10. Set Reminders 15 Minutes Before

    Most calendars have a reminder function. If you have an important meeting to attend, set that alarm 15 minutes before.

    You can learn more about how reminders help you remember everything in this article: The Importance of Reminders (And How to Make a Reminder That Works)

    11. Focus

    Are you multi-tasking so much that you’re just not getting anything done? If so, focus on just one key task at one time. Multitasking is bad for you.

    Close off all the applications you aren’t using. Close off the tabs in your browser that are taking away your attention. Focus solely on what you’re doing. You’ll be more efficient that way.

    Lifehack’s CEO has written a definitive guide on how to focus, learn the tips: How to Focus and Maximize Your Productivity (the Definitive Guide)

    12. Block out Distractions

    What’s distracting you in your work? Instant messages? Phone ringing? Text messages popping in?

    I hardly ever use chat nowadays. The only times when I log on is when I’m not intending to do any work. Otherwise it gets very distracting.

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    When I’m doing important work, I also switch off my phone. Calls during this time are recorded and I contact them afterward if it’s something important. This helps me concentrate better.

    Find more tips on how to minimize distractions to achieve more in How to Minimize Distraction to Get Things Done

    13. Track Your Time Spent

    When you start to track your time, you’re more aware of how you spend your time. For example, you can set a simple countdown timer to make sure that you finish a task within a period of time, say 30 minutes or 1 hour. The time pressure can push you to stay focused and work more efficiently.

    You can find more time tracking apps here and pick one that works for you.

    14. Don’t Fuss About Unimportant Details

    You’re never get everything done in exactly the way you want. Trying to do so is being ineffective.

    Trying to be perfect does you more harm than good, learn here about how perfectionism kills your productivity and how to ditch the perfectionism mindset.

    15. Prioritize

    Since you can’t do everything, learn to prioritize the important and let go of the rest.

    Apply the 80/20 principle which is a key principle in prioritization. You can also take up this technique to prioritize everything on your plate: How to Prioritize Right in 10 Minutes and Work 10X Faster

    16. Delegate

    If there are things that can be better done by others or things that are not so important, consider delegating. This takes a load off and you can focus on the important tasks.

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    When you delegate some of your work, you free up your time and achieve more. Learn about how to effectively delegate works in this guide: How to Delegate Work (the Definitive Guide for Successful Leaders)

    17. Batch Similar Tasks Together

    For related work, batch them together.

    For example, my work can be categorized into these core groups:

    1. writing (articles, my upcoming book)
    2. coaching
    3. workshop development
    4. business development
    5. administrative

    I batch all the related tasks together so there’s synergy. If I need to make calls, I allocate a time slot to make all my calls. It really streamlines the process.

    18. Eliminate Your Time Wasters

    What takes your time away your work? Facebook? Twitter? Email checking? Stop checking them so often.

    One thing you can do is make it hard to check them – remove them from your browser quick links / bookmarks and stuff them in a hard to access bookmarks folder. Replace your browser bookmarks with important work-related sites.

    While you’ll still checking FB/Twitter no doubt, you’ll find it’s a lower frequency than before.

    19. Cut off When You Need To

    The number one reason why things overrun is because you don’t cut off when you have to.

    Don’t be afraid to intercept in meetings or draw a line to cut-off. Otherwise, there’s never going to be an end and you’ll just eat into the time for later.

    20. Leave Buffer Time In-Between

    Don’t pack everything closely together. Leave a 5-10 minute buffer time in between each tasks. This helps you wrap up the previous task and start off on the next one.

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    Featured photo credit: Unsplash via unsplash.com

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