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Making Fake Deadlines Real: Completing Projects with Self-Assigned Deadlines

Making Fake Deadlines Real: Completing Projects with Self-Assigned Deadlines
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    As a freelance writer, nothing annoys me more than a client who tells me, “Oh, just get it to me whenever you can.” I hate it! I need deadlines in order to schedule and prioritize my work. I do what I can to get clients to nail down a deadline, but sometimes that just doesn’t happen. That’s when I have to go to Plan B: the ‘fake’ deadline.

    Fake is a bit of a misnomer — I should really refer to it as a self-assigned deadline. There is a reason that I call such deadlines fakes, though: there doesn’t really seem to be any sort of consequence for not completing the project on time, or even ever. I hear “whenever” from a client and I translate it to “never.” I’ve even worked it out logically. If a client doesn’t feel a project is important enough to have a deadline, it must not be important to her. I know I’m far more likely to procrastinate on a project that doesn’t feel important, and even if I get to it, I’ll dilly-dally on it. I won’t put out my full effort to getting it done and off my to-do list like I would for a time-sensitive project.

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    Following Through on Fake Deadlines

    My reasoning aside, though, I don’t get paid for projects that don’t get done. I have to make sure that I finish projects, even those without deadlines, so that I can move on to other work and other paychecks. I have to make those self-assigned deadlines feel real.

    Give the Client a Deadline: I’ve found that I can make a deadline real by getting a client’s approval for it. I may do nothing more than send out an email saying that I’ll have the project done by Friday — or any other specific date — but it’s enough to create an expectation in both the client and myself that I’ll be done by that deadline. Even a little bit of outside expectation can be enough to get me out of a procrastinating mindset. I’ve created such expectations with individuals other than my client, as well (there could be any number of reasons you wouldn’t want to pin down a specific date for your client). I find just telling a friend that I’ll be working on a given project today can get me moving. There’s still less of a consequence in not completing a task I told a friend about than a deadline I mentioned to a client.

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    Think About the Money: I’m afraid I’m quite the money-grubbing capitalist. One of my best motivators is thinking about where a particular paycheck is going to go. For instance, I may have an open-ended project that, if I just get it done before the end of the week, I should get the money in time to pay my rent. While money may not be the only reason that I work on a project, it is definitely an important aspect.

    Focus on the Client: I often do projects where I am the client — I’m the person assigning the deadlines, which can be a real problem for ensuring that the project gets done. Writing for my personal blog is a great example. It can be hard for me to convince myself to devote money to a project that isn’t going to immediately contribute to paying my bills and could be done at any time. I have to separate myself from the project and think of someone else as my client. For my blog, my readers might be my clients: they expect posts every so often and anything I can do to make my blog more reader-friendly is going to make my clients/readers happier.

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    Don’t Make It A Rainy Day Project: I think most of us have lists of things we’ll get to when we don’t have anything better to do — maybe on a rainy day. Sometimes projects with no due date in sight wind up on that list, pushed off until we have time for it. Well, I always have something better to do: I can get a head start on upcoming projects, bake cookies or read that book I’ve been dying to find time to read. I can’t allow projects that I actually intend to do to wind up on that list.

    Create Fake Rewards: I’ve found that rewarding myself for getting a job done is especially effective for short-term deadlines. For instance, I’ll tell myself that if I meet one of my ‘fake’ deadlines by the end of the day, I’ll make one of my favorite dinners. I try to scale the reward to the size of the project — I wouldn’t want to make my reward buying something more expensive than the payout for the project. But even something little can motivate me to just finish the project. I’ve heard of people making fake penalties for not following through on a particular assignment, but, personally, I’ve just never been able to follow through on that sort of punishment — it feels far more fake than my little rewards.

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    Do It Now: If I have a small project that I can easily get done in the time I have left today, I’ll do it. One of my biggest problems with self-assigned deadlines is that they will get pushed back in favor of more immediate due dates. So, if I find myself with time, I like to knock out work while I’m thinking about it. My only concern is letting clients think that I will always turn around a project that quickly.

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    Last Updated on February 20, 2019

    How to Get Promoted When You Feel Stuck in Your Current Position

    How to Get Promoted When You Feel Stuck in Your Current Position

    Are you stuck in the same position for too long and don’t really know how to get promoted and advance your career?

    Feeling stuck could be caused by a variety of things:

    • Taking a job for the money
    • Staying with an employer that no longer aligns with your values
    • Realizing that you landed yourself in the wrong career
    • Not feeling valued or feeling underutilized
    • Staying in a role too long out of fear
    • Taking a position without a full understanding of the role

    There are many, many other reasons why you may be feeling this way but let’s focus instead on getting unstuck.

    As in – getting promoted.

    So how to get promoted?

    I’m of the opinion that the best way to get promoted is by showing how you add value to your organization.

    Did you make money, save money, improve a process, or some other amazing thing? How else might you demonstrated added value?

    Let’s dive right in how to get promoted when you feel stuck in your current position:

    1. Be a Mentor

    When I supervised students, I used to warm them – tongue in cheek, of course – about getting really good at their job.

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    “Be careful not to get too good at this, or you’ll never get to do anything else?”

    This was my way of pestering them to take on additional challenges or think outside the box, but there is definitely some reality in doing something so well that your manager doesn’t trust anyone else to do it.

    This can get you stuck.

    Jo Miller of Be Leaderly shares this insight on when your boss thinks you’re too valuable in your current job:[1]

    “Think back to a time when you really enjoyed your current role. I bet there was a time when this job was a stretch for you, and you stepped up to the challenge and performed like a rock star. You became known for doing your job so well that you built up some strong “personal brand” equity, and people know you as the go-to-person for this particular job. That’s what we call “a good problem to have”: you did a really good job of building a positive perception about your suitability for the role, but you may have done “too” good of a job!”

    With this in mind, how do you prove to your employer that you can add value by being promoted?

    In Miller’s insight, she talks about building your personal brand and becoming known for doing a particular job well. So how can you link that work with a position or project that will earn you a promotion?

    Consider leveraging your strengths and skills.

    Let’s say that project you do so well is hiring and training new entry level employees. You have to post the job listing, read and review resumes, schedule interviews, making hiring decisions, and create the training schedules. These tasks require skills such as employee relations, onboarding, human resources software, performance management, teamwork, collaboration, customer service, and project management. That’s a serious amount of skills!

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    Is there anyone else on your team who can perform these skills? Try delegating and training some of your staff or colleagues to learn your job. There are a number of reasons why this is a good idea:

    1. Cross-training helps in any situation in the event that there’s an extended illness and the main performer of a certain task is out for a while.
    2. In becoming a mentor to a supervisee or colleague, you empower then to increase their job skills.
    3. You are already beginning to demonstrate that added value to your employer by encouraging your team or peers to learn your job.

    Now that you’ve trained others to do that work for which you have been so valued, you can see about re-requesting that promotion. Be ready to explain how you have saved the company money, encouraged employees to increase their skills, or reinvented that project of yours.

    2. Work on Your Mindset

    Another reason you may feel stuck in a position is well explained by Ashley Stahl in her Forbes article. Shahl talks about mindset, and says:[2]

    “If you feel stuck at a job you used to love, it’s normally you–not the job–who needs to change. The position you got hired for is probably the exact same one you have now. But if you start to dread the work routine, you’re going to focus on the negatives.”

    In this situation, you should pursue a conversation with your supervisor and share your thoughts and feelings. You can probably get some advice on how to rediscover the aspects of that job you enjoyed, and negotiate either some additional duties or a chance to move up.

    Don’t express frustration. Express a desire for more.

    Share with your supervisor that you want to be challenged and you want to move up. You are seeking more responsibility in order to continue moving the company forward. Focus on how you can do that with the skills you have and will develop with some additional projects and coaching.

    3. Improve Your Soft Skills

    When was the last time you put focus and effort into upping your game with those soft skills? I’m talking about those seemingly intangible things that make you the experienced professional in your specific job skills:

    An article on Levo.com suggests that more than 60 percent of employers look at soft skills when making a hiring decision.[3]

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    You can bone up on these skills and increase your chances of promotion by taking courses or seminars.

    And you don’t necessarily need to request funding from your supervisor, either. There are dozens of online courses being presented by entrepreneurs and authors about these very subjects. Udemy and Creative Live both feature online courses at very reasonable prices. And some come with completion certificates for your portfolio!

    Another way to improve your soft skills is by connecting with an employee at your organization who has the position you are seeking.

    Express your desire to move up in the organization, and ask to shadow that person or see if you can sit in on some of her meetings. Offer to take that individual out for coffee and ask what her secret is! Take copious notes and then immerse yourself in the learning.

    The key here is not to copy your new mentor (think Jennifer Jason Leigh in “Single White Female.” Just kidding). Rather, you want to observe, learn and then adapt according to your strengths. And don’t forget to thank that person for their time.

    4. Develop Your Strategy

    Do you even know specifically WHY you want to be promoted anyway? Do you see a future at this company? Do you have a one year, five year, or ten year plan? How often do you consider your “why” and insure that it aligns with your “what?”

    Sit down and do an old-fashioned Pro and Con list. Two columns:

    Pro’s on one side, Con’s on the other.

    Write down every positive aspect of your current job and then every negative one. Which list is longer? Are there any themes present?

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    Look at your lists and choose the most exciting Pro’s and the most frustrating Con’s. Do those two Pro’s make the Con’s worth it? If you can’t answer that question with a “yes” then getting promoted at your current organization may not be what you really want.

    The two most important days in your life are the day you are born and the day you find out why. –Mark Twain

    Mel Carson writes about this on Goalcast that many other authors and speakers have written about finding your professional purpose.[4]

    Here are some questions to ask yourself:

    • Why is it that you do what you do?
    • What thrills you about your current job role or career?
    • What does a great day look like?
    • What does success look like beyond the paycheck?
    • What does real success feel like for you?
    • How do you want to feel about your impact on the world when you retire?

    These questions would be great to reflect on in a journal or with your supervisor in your next one-on-one meeting. Or, bring it up with one of your Vital Work Friends over coffee.

    See, what you might find is that being stuck is your choice. And you can set yourself on the path of moving up where you are, or moving on to something different.

    Because sometimes the real promotion is finding your life’s purpose. And like Mastercard says, that’s Priceless.

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    Featured photo credit: Razvan Chisu via unsplash.com

    Reference

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