Advertising
Advertising

How to Survive the Shift to Management

How to Survive the Shift to Management

    To many, a manager title means increased pay and prestige. Sometimes, you’ll get a new boss and a new office too. You’ll also get a totally new job.

    Advertising

    You got to this point because you were good at your work, but now you will have to let the details of the work go. Your job now is to grow and position your organization so that others can perform the work in a way that positively impacts the bottom line.

    There are many mistakes that new leaders make, but the biggest is refusing to operate at a higher level and spending too much time personally attending to their prior tasks. In this, they limit their contributions as a leader and fail to grow the people on their team.

    Advertising

    Patty Azzarello, a Silicon Valley management consultant and the author of Rise: 3 Practical Steps for Advancing Your Career, Standing Out as a Leader, and Liking Your Life, calls this phenomenon missing the “level transition” and claims that it leads to the following management problems:

    • Leaders compete with subordinates about who is smarter
    • Leaders torture their teams for inappropriate amounts of detail
    • Leaders fail to hire smart people beneath them because they feel threatened
    • Leaders fail to develop team capacity to do more

    So if you’re no longer supposed to do the work that you’re good at, what should you be doing? Ms. Azzarello suggests working on the business instead of in the business and spending more time thinking and less time doing. This includes:

    Advertising

    • Building a plan to drive the overall strategy for your team and its role in the business
    • Tuning everyone’s workload so that your team delivers on the most important priorities
    • Ensuring that there is alignment of your team, peers and managers
    • Assessing your organization’s fitness for what it needs to do, and making changes, training, and/or upgrading talent where necessary
    • Creating systems and frameworks to execute, track, and measuring the work so that you feel comfortable that you know what’s getting done without getting mired in specifics
    • Supporting your team members in becoming better leaders themselves by promoting continuous learning
    • Finding ways to steadily reduce the cost of things you do every year to make room for new approaches
    • Improving communication and relationships inside and outside your direct organization
    • Making connections outside your direct organization to generate positive visibility for your team and create a broader base of support
    • Finding senior-level mentors who can advise you on how to raise your focus

    Hopefully, if you’ve made the transition to management already, you’ve realized that you enjoy this work, maybe even more than what you were doing before.  But if you are still in discussions to advance to the next level, it is worth considering whether or not this is how you want to spend your days.

    There is nothing wrong with remaining an individual contributor, and if you truly love what you do, who is to say that you have to advance up and out of it?  The desire to rise to the upper echelon of an organization is a matter of preference, so give it some serious thought and don’t allow others to sway you to their point of view.

    Advertising

    (Photo credit: businessman writing leadership via Shutterstock)

    More by this author

    How to Cope with Rejection at Work Do You Unnecessarily Point Out Flaws? 5 Keys to Building Networks Over Time Is Flex-tirement the New Retirement? Does the Y Chromosome Inspire Confidence?

    Trending in Work

    1 Work Smarter, Not Harder: 12 Ways to Work Smart 2 The Lifehack Show Episode 12: Staying On Top of Your Game as an Entrepreneur 3 How to Speak Up at Work Without Being Offensive 4 How to Use Visual Learning to Work More Effectively 5 The Lifehack Show Episode 10: Dealing With Burnt Out Bosses

    Read Next

    Advertising
    Advertising
    Advertising

    Last Updated on November 19, 2019

    Work Smarter, Not Harder: 12 Ways to Work Smart

    Work Smarter, Not Harder: 12 Ways to Work Smart

    I imagine that like me, you say that you never have enough time and that you just cannot cope with 60 dozen things all at once.

    How on earth do you get out of that spiral?

    Many people never sit down and look at how to work smarter, rather than harder and even longer hours. But not you, you’re smart enough to try to learn effective ways to work.

    So how to work smarter not harder? Here are 12 smart ways you should be following:

    1. Improve Your Time Management Skills

    Easier said than done? Well, no actually, because there are a few simple rules that can really help you to manage time better.

    For example, when setting up a top priority task, you need to switch off the phone and ignore your email first. Then you need to abandon any ideas of multitasking as that will slow you down and ruin your focus.

    Finally, set a reasonable deadline and do everything in your power to meet it.

    “When you’re born, you’re born with 30,000 days. That’s it. The best strategic planning I can give to you is to think about that.” — Sir Ray Avery

    2. Speed up Your Typing and Use Shortcuts

    These days we’re all keyboard slaves. So why not speed up your typing and try to get rid of the two finger syndrome. In fact, when you save 21 days per year just by typing fast!

    This is exactly what I am doing now, so I cannot honestly say I am practicing what I preach!

    Advertising

    But help is at hand. Try some of these apps and games to help you type fast: 8 Most Effective Games and Apps to Learn to Type Fast

    Using shortcuts on the keyboard is another time saver and can speed up your work.

    For example, press F2 to rename a selected file, while CTRL + I will put selected text in italics.

    There are so many of these. If you make the effort to learn them, they really can be helpful.

    3. Learn How to Use Productivity Tools

    It is well worth downloading all the useful tools and apps that can highly boost your productivity. Take a look at these 18 Best Time Management Apps and Tools and install whatever fits your needs.

    Now that is really a great way of working smarter, not harder.

    4. Use Your Phone Wisely

    Instead of writing emails, sometimes it’s better to pick up the phone and talk to the person responsible. It saves time, especially for important or urgent discussions.

    If that colleague works in the same office, it is even better to go and talk to him or her. It gives you a break, you get some exercise and you actually make human contact which is becoming quite rare in this electronic world.

    5. Keep a Tab on Your Tabs

    If you are like me, you might well find that you have a ton of tabs open at the top of your browser.

    In order to find the one you want, you have to search for them as they are off screen. Having all these tabs open slows down your browser too.

    Advertising

    One solution is to use OneTab which can keep a neat list on the screen of all these tabs when you want to quickly get to one of them or you want to remind yourself which ones you have open.

    6. Use a “To Don’t” List

    We all know about to do lists and I find that they are generally great. They give me a great sense of achievement as I cross off the tasks done.

    But often, I find that we are doing non-essential tasks or ones that can easily be postponed. That is why many people recommend the to don’t list.[1]

    Some people prefer to savagely prune the to do list while others prefer to have two separate lists, to do and to don’t. You just have to work out what works best for you when you are trying to save precious time to become more productive.

    7. Expect Failure and Fight Paranoia

    When failure rears its ugly head, some people get a bit paranoid and fear that this may become a trend.

    Projects will go wrong and failure should be expected rather than feared. Learning lessons from failure and analyzing what went wrong is the best way forward.

    “Do not be embarrassed by your failures, learn from them and start again.” — Richard Branson

    And here you can find 10 Great Lessons Highly Successful People Have Learned From Failure.

    8. Be Concise

    Rambling on at meetings, in emails and even when introducing yourself to new clients can waste a lot of people’s time.

    One way is to practice and sharpen your “elevator speech,”[2] which tells people in 30 seconds or less why they need your skills and how they can benefit from doing business with you.

    Advertising

    Just think of the many situations where this could be useful:

    • Making new contacts
    • Talking about yourself at a job interview
    • Meeting people at conferences or parties
    • Phone calls to new clients

    9. Ask the Right Questions

    “You can tell whether a man is clever by his answers. You can tell whether a man is wise by his questions.” — Naguib Mahfouz

    How do you get feedback? The secret is to ask the right questions at the right time.

    When you do this, you are gathering the information you need to help in decision making. This will save you time and you will be able to cut meetings to a minimum.

    Forbes magazine reports on research that they carried out on asking the right questions.[3] When that happens, the positive effects are increased by 400%. There are also other benefits in staff motivation and a positive impact on the company’s bottom line.

    Lifehack’s CEO Leon has shared about how to ask for feedback to learn faster: How to Learn Quickly And Master Any Skill You Want

    10. Learn as Much as You Can

    You should always be on a steep learning curve. Look at your skills profile and determine where you need to fill a gap. Talk to important connections and network in your niche.

    Keep up to date on trends and developments. It is a fact-changing world. When an opportunity arises, you will be the best equipped to seize it because you have never stopped learning. Just another way of working smarter.

    “Live as if you were to die tomorrow. Learn as if you were to live forever.” — Mahatma Gandhi

    11. Look After Your Greatest Resource

    No, your greatest resource is not time. It is YOU.

    Advertising

    If you do not get enough sleep, exercise and relaxation, you find that you become less and less productive. You begin to work longer and longer hours, which is the exact opposite of what you want.

    What you should be doing is making sure you are in the best shape. It is useful to remember that you need a break of 15 minutes after every one and a half hours of work.[4]

    Taking breaks and getting fresh air and exercise is one of the best ways of working smarter, not harder.

    12. Don’t Fall into the Trap of Working Smarter and Harder

    As a society, we are obsessed with doing everything smarter so we are more efficient and we save time all around.[5]

    But the most important thing to remember is to accept when we are ready to switch off that computer and not fill up the time with even more work!

    The Bottom Line

    The key to greater productivity is to work smarter, not harder. Working smarter saves precious time and energy for the things that really matter — your life goals, your personal growth, your health and your relationships.

    Stop working for more hours and start working smarter!

    More About Working Smart

    Featured photo credit: Unsplash via unsplash.com

    Reference

    Read Next