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Organization Session: A Weekly Check In Practice for Ultimate Development

Organization Session: A Weekly Check In Practice for Ultimate Development

The Cycle

    “The secret of success is found in your daily routine.”
    ~John Maxwell

    Many of us have explored our daily routines to some extent. We have played around and tried all kinds of ways of approaching our days and have found what works for us, or at least what we are comfortable with. However, not many explore beyond day-to-day planning. By additionally reviewing our lives from a weekly perspective, we can allow a greater level of experience to thrive in the ways most meaningful to us.

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    Opening up to this weekly review of your whole being naturally allows greater levels of flow. Creating a space to prioritize your actions in alignment with your goals helps you to continuously develop yourself more quickly. Having a structure you can trust to process all of the details allows a natural ease of anxiety and therefore more presence in your daily being. Taking this time out allows you to see opportunities that you may have otherwise not been aware of.

    Most people I know put caring for themselves last on their priority list. I did it for a long time until I was forced to change through painful circumstances. When we haven’t done it for ourselves, a painful problem often arises, giving us the opportunity.

    Creating a weekly retreat gives yourself a delightful space to reconnect, review, and readjust, where necessary. It is a big picture look in which you set up the blueprint for your week. This frees you up so that you can relax into it and trust that you have already implemented the wishes of your highest self. Everything works more beautifully as you get better at being more aware of what you want while setting up your time.

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    Each Sunday I reserve a time and space to myself in which I retreat into my Weekly Organization Session. This is my most treasured part of the week. It’s my time to connect, sync, and refresh. It is a renewal from the inside out. Many of my biggest breakthroughs are born in this session with myself. At times I have entered it feeling like things were out of control. By the time I am finished, I always feel like everything is moving along beautifully. This is when I naturally make peace with everything going on. It is the foundation of my organization and the overall most valuable thing I do for myself. It’s the one thing that I always do, because I want to. Afterwards I am grounded, clear, and ready for my week.

    Key things to remember during your Organization Session:

    1. Implement life into your schedule. Schedule everything in pencil to leave opportunity to move things around as you get closer to each day. First start with scheduling the things that are already scheduled or hard to move, such as work, appointments, practices, studying, etc. Be open to the optimal place for each thing. When you consciously choose where to put things, you can align several things together by location, type, or preference. Next add things that you most want to accomplish and move you toward your goals. Continue with adding time for your most important and treasured relationships, including a spiritual one (if desired), and time for you to do what you want.

    2. Go through your inboxes. Connect with everything that is going on. Make sure things are moving forward. Is there anything that you can simply let go of? Spend some time checking in on different areas and see which rise as needing attention this week. Implement their associated tasks into your schedule to keep them moving forward.

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    3. Be open. Not everything goes as planned. However, having a template allows the smaller things to flow around the more important items while creating a consistent movement forward. Go with the flow and do what feels most right to you, don’t be too stuck on your schedule. Stay aware of what works and what doesn’t. Find pockets of time in which you can use in different ways. Learn your preference on the load of things you allow in your life.

    4. Integrate change. Apply change where you see opportunities. Refine your development as you become aware. Keeping this weekly appointment facilitates a gentle awareness and the space to continually develop on what you learn.

    5. Have fun. Enjoy the journey of it all.

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    We all have a lot going on. Time and creation are getting faster and faster. We have to be more selective about what makes it into our lives or we may just let it pass by without much realization of it. Ensure your fun, growth, and clarity. Make the things that matter most to you a top priority. Treat yourself to a weekly check in. Keep refreshing on these tips and others out there, find what works best, and enjoy the development of it.

    What habits do you have that work best for you?  How do you develop everything that is important to you?

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    Last Updated on September 16, 2019

    How to Stop Procrastinating: 11 Practical Ways for Procrastinators

    How to Stop Procrastinating: 11 Practical Ways for Procrastinators

    You have a deadline looming. However, instead of doing your work, you are fiddling with miscellaneous things like checking email, social media, watching videos, surfing blogs and forums. You know you should be working, but you just don’t feel like doing anything.

    We are all familiar with the procrastination phenomenon. When we procrastinate, we squander away our free time and put off important tasks we should be doing them till it’s too late. And when it is indeed too late, we panic and wish we got started earlier.

    The chronic procrastinators I know have spent years of their life looped in this cycle. Delaying, putting off things, slacking, hiding from work, facing work only when it’s unavoidable, then repeating this loop all over again. It’s a bad habit that eats us away and prevents us from achieving greater results in life.

    Don’t let procrastination take over your life. Here, I will share my personal steps on how to stop procrastinating. These 11 steps will definitely apply to you too:

    1. Break Your Work into Little Steps

    Part of the reason why we procrastinate is because subconsciously, we find the work too overwhelming for us. Break it down into little parts, then focus on one part at the time. If you still procrastinate on the task after breaking it down, then break it down even further. Soon, your task will be so simple that you will be thinking “gee, this is so simple that I might as well just do it now!”.

    For example, I’m currently writing a new book (on How to achieve anything in life). Book writing at its full scale is an enormous project and can be overwhelming. However, when I break it down into phases such as –

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    • (1) Research
    • (2) Deciding the topic
    • (3) Creating the outline
    • (4) Drafting the content
    • (5) Writing Chapters #1 to #10,
    • (6) Revision
    • (7) etc.

    Suddenly it seems very manageable. What I do then is to focus on the immediate phase and get it done to my best ability, without thinking about the other phases. When it’s done, I move on to the next.

    2. Change Your Environment

    Different environments have different impact on our productivity. Look at your work desk and your room. Do they make you want to work or do they make you want to snuggle and sleep? If it’s the latter, you should look into changing your workspace.

    One thing to note is that an environment that makes us feel inspired before may lose its effect after a period of time. If that’s the case, then it’s time to change things around. Refer to Steps #2 and #3 of 13 Strategies To Jumpstart Your Productivity, which talks about revamping your environment and workspace.

    3. Create a Detailed Timeline with Specific Deadlines

    Having just 1 deadline for your work is like an invitation to procrastinate. That’s because we get the impression that we have time and keep pushing everything back, until it’s too late.

    Break down your project (see tip #1), then create an overall timeline with specific deadlines for each small task. This way, you know you have to finish each task by a certain date. Your timelines must be robust, too – i.e. if you don’t finish this by today, it’s going to jeopardize everything else you have planned after that. This way it creates the urgency to act.

    My goals are broken down into monthly, weekly, right down to the daily task lists, and the list is a call to action that I must accomplish this by the specified date, else my goals will be put off.

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    Here’re more tips on setting deadlines: 22 Tips for Effective Deadlines

    4. Eliminate Your Procrastination Pit-Stops

    If you are procrastinating a little too much, maybe that’s because you make it easy to procrastinate.

    Identify your browser bookmarks that take up a lot of your time and shift them into a separate folder that is less accessible. Disable the automatic notification option in your email client. Get rid of the distractions around you.

    I know some people will out of the way and delete or deactivate their facebook accounts. I think it’s a little drastic and extreme as addressing procrastination is more about being conscious of our actions than counteracting via self-binding methods, but if you feel that’s what’s needed, go for it.

    5. Hang out with People Who Inspire You to Take Action

    I’m pretty sure if you spend just 10 minutes talking to Steve Jobs or Bill Gates, you’ll be more inspired to act than if you spent the 10 minutes doing nothing. The people we are with influence our behaviors. Of course spending time with Steve Jobs or Bill Gates every day is probably not a feasible method, but the principle applies — The Hidden Power of Every Single Person Around You

    Identify the people, friends or colleagues who trigger you – most likely the go-getters and hard workers – and hang out with them more often. Soon you will inculcate their drive and spirit too.

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    As a personal development blogger, I “hang out” with inspiring personal development experts by reading their blogs and corresponding with them regularly via email and social media. It’s communication via new media and it works all the same.

    6. Get a Buddy

    Having a companion makes the whole process much more fun. Ideally, your buddy should be someone who has his/her own set of goals. Both of you will hold each other accountable to your goals and plans. While it’s not necessary for both of you to have the same goals, it’ll be even better if that’s the case, so you can learn from each other.

    I have a good friend whom I talk to regularly, and we always ask each other about our goals and progress in achieving those goals. Needless to say, it spurs us to keep taking action.

    7. Tell Others About Your Goals

    This serves the same function as #6, on a larger scale. Tell all your friends, colleagues, acquaintances and family about your projects. Now whenever you see them, they are bound to ask you about your status on those projects.

    For example, sometimes I announce my projects on The Personal Excellence Blog, Twitter and Facebook, and my readers will ask me about them on an ongoing basis. It’s a great way to keep myself accountable to my plans.

    8. Seek out Someone Who Has Already Achieved the Outcome

    What is it you want to accomplish here, and who are the people who have accomplished this already? Go seek them out and connect with them. Seeing living proof that your goals are very well achievable if you take action is one of the best triggers for action.

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    9. Re-Clarify Your Goals

    If you have been procrastinating for an extended period of time, it might reflect a misalignment between what you want and what you are currently doing. Often times, we outgrow our goals as we discover more about ourselves, but we don’t change our goals to reflect that.

    Get away from your work (a short vacation will be good, else just a weekend break or staycation will do too) and take some time to regroup yourself. What exactly do you want to achieve? What should you do to get there? What are the steps to take? Does your current work align with that? If not, what can you do about it?

    10. Stop Over-Complicating Things

    Are you waiting for a perfect time to do this? That maybe now is not the best time because of X, Y, Z reasons? Ditch that thought because there’s never a perfect time. If you keep waiting for one, you are never going to accomplish anything.

    Perfectionism is one of the biggest reasons for procrastination. Read more about why perfectionist tendencies can be a bane than a boon: Why Being A Perfectionist May Not Be So Perfect.

    11. Get a Grip and Just Do It

    At the end, it boils down to taking action. You can do all the strategizing, planning and hypothesizing, but if you don’t take action, nothing’s going to happen. Occasionally, I get readers and clients who keep complaining about their situations but they still refuse to take action at the end of the day.

    Reality check:

    I have never heard anyone procrastinate their way to success before and I doubt it’s going to change in the near future.  Whatever it is you are procrastinating on, if you want to get it done, you need to get a grip on yourself and do it.

    More About Procrastination

    Featured photo credit: Malvestida Magazine via unsplash.com

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