Advertising
Advertising

How to Manage Time for a Truly Balanced Life

How to Manage Time for a Truly Balanced Life

Health and meaningful relationships add years and quality to our lives. Few people contest this fact.  Does it then follow that more people are focusing on these areas of their lives?  Do you regularly exercise and go for holidays or fun meals with your spouse/partner and family?  If the answer is no, why not?  Expense could be an issue.  If your reason is  “I can’t find the time,”  you’re not alone.  You keep track of your expenses and know how much your bank balance is, but do you also know exactly where your time goes?  Here are simple tools to manage time and become conscious of how you spend it.

1. Pause and review your past week.

You attend to many things at work and after work.  How do you decide on which tasks to prioritize?  Usually, you first do those that need to be finished sooner or whose deadlines are looming.  This generally works, but over the long term it could turn into crisis management rather than a way to manage time.  Cheryl Richardson in her book Take Time for Your Life challenges us to check where our time goes. Determined to get an accurate indicator for the exercise, I came up with these forms that assign colors per Life Area to make it visually easier to track time.

First, look over a typical week.  On the Time Tracking Daily Form, block the hours spent per day according to color of the Life Area they fall under.

Advertising

Time_tracking._Daily-Luwee_F.040814

    Next, total those hours by Life Areas on the Time Tracking Weekly Totals Form. An optional step is to convert those weekly totals to a pie chart for a more dramatic visual.

    Advertising

    Time_tracking._weekly_totals_Luwee_F.040814

      So just where does your time go?  Aside from sleeping and eating, which area of your life do you spend the most time on? Which life area gets the smallest portion?  I had expected work to eat up a big chunk of my time, but was surprised at how little I spent on Spiritual well-being and on Fun and Adventure.

      2. Make a plan to manage time; decide which life areas need attention.

      These forms are not absolute and have room for improvement.  Exercise, for example, is grouped with sleeping under Physical and Emotional Health. Although this area gets the largest share of your time, it does not necessarily mean you are spending that time on exercise.  Watching TV falls under Fun and Adventure, but it’s a poor substitute for traveling or participating in a hobby. Reading falls under Physical and Emotional Health when it could actually be considered a hobby.  You can tweak the activities that go under each life area or even change the colors altogether.  What’s important is you’re aware of the other areas of your life you may be neglecting and can then decide to manage time so these get more attention.

      The Simple Abundance Companion author, Sarah Ban Breathnach remembers the shock she had felt while looking at her calendar and realizing, in her own words, that “there was no space in the day, week, or month for me to take care of my needs.” She talks about how our inability to say no to family, friends, colleagues, and volunteer work can quickly fill up our calendars, leaving no time for ourselves. Taking action, she set aside two hours a week on her calendar just for her.  She didn’t label it, but blocked the time with a bright yellow marker. This visual prompt made it easy for her to say no to any activity that was in conflict with her “just my own” time.  Her color-blocking tip inspired me to use colors on my weekly and daily schedules.

      Advertising

      3. Prepare your weekly to-do list and daily schedule to prioritize those life areas you want to focus on.

      Planning what you want to accomplish on a weekly basis works well.  List the tasks by Life Area on the Weekly To-Do List.

      Weekly_To-Do._Luwee_F.040914

        These tasks can then be carried over to your Daily Schedule.  At the end of each day and week, review what you have accomplished.  The colors will clearly show which life areas you spent most of your day and the week on. You can then decide to focus on the other areas in the coming days and weeks.

        Advertising

        Daily_Schedule._Luwee_F._040914

           

          Often, there will be demands on your time beyond your control. These effective, colorful tools will equip you with some leeway for deciding how you spend your time.  Consider it like a bank or expense account that shows you where your money goes.  Unlike money, time is a finite resource.  Once spent, it can never be recovered. When you consciously manage time, you can balance not just your finances, but more importantly, your life.

          Featured photo credit: Hour Glass, flickr, Nicole Gaunt via flickr.com

          More by this author

          Improve Life Quality Now by Enjoying Your Sundays 10 Signs Your Traveling Experiences Have Made You a Better Person 8 Simple Gentlemen Gestures to impress a Lovely Lady Is What You’re Wearing Too Revealing? You Won’t Die if You Don’t Buy. Here’s Why.

          Trending in Health

          1 6 Health Benefits of Tumeric (And How to Take It For Good) 2 10 Weight Loss Tips to Help You Lose Weight the Easy Way 3 How to Get More Energy for an Instant Morning Boost 4 15 Most Effective and Nutritious Healthy Foods to Lose Weight 5 5 Reasons Why Overusing Hand Sanitizer Isn’t Good For You

          Read Next

          Advertising
          Advertising
          Advertising

          Last Updated on September 18, 2020

          7 Simple Rules to Live by to Get in Shape in Two Weeks

          7 Simple Rules to Live by to Get in Shape in Two Weeks

          Learning how to get in shape and set goals is important if you’re looking to live a healthier lifestyle and get closer to your goal weight. While this does require changes to your daily routine, you’ll find that you are able to look and feel better in only two weeks.

          Over the years, I’ve learned a lot about what it takes to get in shape. Although anyone can cover the basics (eat right and exercise), there are some things that I could only learn through trial and error. Let’s cover some of the most important points for how to get in shape in two weeks.

          1. Exercise Daily

          It is far easier to make exercise a habit if it is a daily one. If you aren’t exercising at all, I recommend starting by exercising a half hour every day. When you only exercise a couple times per week, it is much easier to turn one day off into three days off, a week off, or a month off.

          If you are already used to exercising, switching to three or four times a week to fit your schedule may be preferable, but it is a lot harder to maintain a workout program you don’t do every day.

          Be careful to not repeat the same exercise routine each day. If you do an intense ab workout one day, try switching it up to general cardio the next. You can also squeeze in a day of light walking to break up the intensity.

          Advertising

          If you’re a morning person, check out these morning exercises that will start your day off right.

          2. Duration Doesn’t Substitute for Intensity

          Once you get into the habit of regular exercise, where do you go if you still aren’t reaching your goals? Most people will solve the problem by exercising for longer periods of time, turning forty-minute workouts into two hour stretches. Not only does this drain your time, but it doesn’t work particularly well.

          One study shows that “exercising for a whole hour instead of a half does not provide any additional loss in either body weight or fat”[1].

          This is great news for both your schedule and your levels of motivation. You’ll likely find it much easier to exercise for 30 minutes a day instead of an hour. In those 30 minutes, do your best to up the intensity to your appropriate edge to get the most out of the time.

          3. Acknowledge Your Limits

          Many people get frustrated when they plateau in their weight loss or muscle gaining goals as they’re learning how to get in shape. Everyone has an equilibrium and genetic set point where their body wants to remain. This doesn’t mean that you can’t achieve your fitness goals, but don’t be too hard on yourself if you are struggling to lose weight or put on muscle.

          Advertising

          Acknowledging a set point doesn’t mean giving up, but it does mean realizing the obstacles you face.

          Expect to hit a plateau in your own fitness results[2]. When you expect a plateau, you can manage around it so you can continue your progress at a more realistic rate. When expectations meet reality, you can avoid dietary crashes.

          4. Eat Healthy, Not Just Food That Looks Healthy

          Know what you eat. Don’t fuss over minutia like whether you’re getting enough Omega 3’s or tryptophan, but be aware of the big things. Look at the foods you eat regularly and figure out whether they are healthy or not. Don’t get fooled by the deceptively healthy snacks just pretending to be good for you.

          The basic nutritional advice includes:

          • Eat unprocessed foods
          • Eat more veggies
          • Use meat as a side dish, not a main course
          • Eat whole grains, not refined grains[3]

          Advertising

          Eat whole grains when you want to learn how to get in shape.

            5. Watch Out for Travel

            Don’t let a four-day holiday interfere with your attempts when you’re learning how to get in shape. I don’t mean that you need to follow your diet and exercise plan without any excursion, but when you are in the first few weeks, still forming habits, be careful that a week long break doesn’t terminate your progress.

            This is also true of schedule changes that leave you suddenly busy or make it difficult to exercise. Have a backup plan so you can be consistent, at least for the first month when you are forming habits.

            If travel is on your schedule and can’t be avoided, make an exercise plan before you go[4], and make sure to pack exercise clothes and an exercise mat as motivation to keep you on track.

            6. Start Slow

            Ever start an exercise plan by running ten miles and then puking your guts out? Maybe you aren’t that extreme, but burnout is common early on when learning how to get in shape. You have a lifetime to be healthy, so don’t try to go from couch potato to athletic superstar in a week.

            If you are starting a running regime, for example, run less than you can to start. Starting strength training? Work with less weight than you could theoretically lift. Increasing intensity and pushing yourself can come later when your body becomes comfortable with regular exercise.

            Advertising

            7. Be Careful When Choosing a Workout Partner

            Should you have a workout partner? That depends. Workout partners can help you stay motivated and make exercising more fun. But they can also stop you from reaching your goals.

            My suggestion would be to have a workout partner, but when you start to plateau (either in physical ability, weight loss/gain, or overall health) and you haven’t reached your goals, consider mixing things up a bit.

            If you plateau, you may need to make changes to continue improving. In this case it’s important to talk to your workout partner about the changes you want to make, and if they don’t seem motivated to continue, offer a thirty day break where you both try different activities.

            I notice that guys working out together tend to match strength after a brief adjustment phase. Even if both are trying to improve, something seems to stall improvement once they reach a certain point. I found that I was able to lift as much as 30-50% more after taking a short break from my regular workout partner.

            Final Thoughts

            Learning how to get in shape in as little as two weeks sounds daunting, but if you’re motivated and have the time and energy to devote to it, it’s certainly possible.

            Find an exercise routine that works for you, eat healthy, drink lots of water, and watch as the transformation begins.

            More Tips on Getting in Shape

            Featured photo credit: Alexander Redl via unsplash.com

            Reference

            Read Next