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How a Simple Bag Became a Magic Organizational Tool

How a Simple Bag Became a Magic Organizational Tool

    Have you ever showed up at a meeting and realized you forgot to bring the right paperwork? Or nipped out to the library only to realize one of your overdue books is still sitting at home?

    There is a simple way to end this confusion: Tote Bag Organizing.

    It’s a fancy name I made up to describe how I keep papers for separate activities together so that I always have what I need by grabbing the appropriate box or bag.

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    How It Started

    A few years ago, all the charities I subscribe to started sending me tote bags. While some of them were converted into reusable shopping bags, I had a few that weren’t suitable. I threw the papers for a Girl Scout meeting into one and forgot to unpack it…and realized how handy it was to have everything together.

    I was no longer scrambling before the meeting to make sure I had everything; and when I needed paperwork that was handed out at the last meeting I knew exactly where to look.

    Does It Have To Be A Tote Bag?

    No, you can use whatever container or other organizational tool best suits your contents. In some cases it might be better to have a smaller or larger container.

    For example, I have started assuming the primary leader role for our Girl Scout troop in preparation for next fall. This means I have to lug supplies back and forth; so a banker’s box takes care of that. Inside will be a plastic folder for our paperwork that I can remove and take as a single unit when we go on a field trip.

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    For a meeting I attend monthly where I need a notebook and pen and a place to keep papers that need to be returned, I use a poly envelope with a closure.

    I also routinely use poly binder dividers with pockets to keep papers together for short-term projects. These live in a container on my desk and get put into the activity bag as needed. An example: the reservation sheets, requirements and meeting information for the Bridging ceremony that will take my troop from Brownies to Juniors.

    How Do You Put This Together?

    It is easy to put these modules together.

    1. Gather everything you would need for the activity.
    2. Put it in a designated container.
    3. Add a writing tool and a notebook or paper.
    4. Subdivide as necessary. (see below)

    How To Make It Work

    After you set up the tote bag, take it to your activity. When you come home again, remove anything that has to be dealt with. Take care of these items and put things back in the bag that will be needed for the next time.

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    If something should come up during the week, make a note and slip it into the bag. If you receive mail that is relevant, put it in the bag.

    Before your next venture to your activity, add what you need, such as books or paperwork.

    Sub-divide as necessary. For activities where you may not need everything all the time, have a way to quickly remove those items. For example, my Girl Scout paperwork, which is required whenever we take an off-site trip, is in a separate pouch so that I can take just that when we go on a field trip.

    If you need to do something with that activity at home, work out of the tote bag, and keep everything together.

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    Various Uses of Tote Bag Activity Modules

    • For my treasurer gig with a local non-profit, I keep a folder for papers, the checkbook and spare supplies in a sturdy bag and add the books we talk about at our weekly meeting.
    • For my Girl Scout papers, I have an old briefcase to keep all the papers in order, along with a package of crayons, extra paper and spare pencils.
    • For my Girl Scout Leader meeting papers, I have a binder pencil pouch that has a notebook inside, a pen, and our tracking slips.
    • For the library, I keep a bag with books and batteries to be recycled (our library accepts these). When a book is not being read, it lives in the bag.
    • For choir we have a small bag with our folders, extra pencils and facial tissues.
    • For the class I am taking, I have my notebook, and the text book stays inside of the bag, but may be removed before class if I know I won’t have to use it.

    Using these tote bags has kept me on track. I always have what I need right at my fingertips, and I haven’t forgotten to return a library book for months.

    Do you have a great way to organize activity items? Share below.

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    Last Updated on March 24, 2021

    8 Smart Home Gadgets You Need in Your House

    8 Smart Home Gadgets You Need in Your House

    We’ve all done it. We’ve gone out and bought useless gadgets that we don’t really need, just because they seemed really cool at the time. Then, we are stuck with a bunch of junk, and end up tossing it or trying to sell it on Ebay.

    On the other hand, there are some pretty awesome tech inventions that are actually useful. For instance, many of the latest home gadgets do some of your work for you, from adjusting the home thermostat to locking your front door. And, if used as designed, these tools should really help to make your life a lot easier—and that’s not just a claim from some infomercial trying to sell you yet another useless gadget.

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    Take a look at some of the most popular “smart gadgets” on the market:

    1. Smart Door Locks

    A smart lock lets you lock and unlock your doors by using your smartphone, a special key fob, or biometrics. These locks are keyless, and much more difficult for intruders to break into, making your home a lot safer. You can even use a special app to let people into your home if you are not there to greet them.

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    2. Smart Kitchen Tools

    Wouldn’t you just love to have a pot of coffee waiting for you when you get home from work? What about a “smart pan” that tells you exactly when you need to flip that omelet? From meat thermometers to kitchen scales, you’ll find a variety of “smart” gadgets designed to make culinary geeks salivate.

    3. Mini Home Speaker Play:1

    If you love big sound, but hate how much space big speakers take up, and if you want a stereo system that is no bigger than your fist, check out the Play:1 mini speaker. All you have to do is plug it in, connect, and then you can stream without worrying about any interruptions or interface. You can even add onto it, and have different music playing in different rooms.

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    4. Wi-Fi Security Cameras

    These are the latest in home security, and they connect to the Wi-Fi in your home. You can use your mobile devices to monitor what is going on in your home at all times, no matter where you are. Options include motion sensors, two-way audio, and different recording options.

    5. Nest Thermostat

    This is a thermostat that lives with you. It can sense seasonal changes, temperature changes, etc., and it will adjust itself automatically. You will never have to fiddle with a thermostat dial or keypad again, because this one basically does all of the work for you. It can also help you to save as much as 12% on heating bills, and 15% on cooling bills.

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    6. Smart Lighting

    Control your home lighting from your remote device. This is great if you are out and want to make sure that there are some lights on. It is designed to be energy efficient, so it will pay for itself over time because you won’t have to spend so much on your monthly energy bills.

    7. Google Chromecast Ultra

    Whether you love movies, television shows, music, etc., you can stream it all using Google Chromecast Ultra. Stream all of the entertainment you love in up to 4K UHD and HDR, for just $69 monthly.

    8. Canary

    This home security system will automatically contact emergency services when they are needed. This system offers both video and audio surveillance, so there will be evidence if there are any break-ins on your property. You can also use it to check up on what’s happening at home when you are not there, including to make sure the kids are doing their homework.

    Featured photo credit: Karolina via kaboompics.com

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