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How a Simple Bag Became a Magic Organizational Tool

How a Simple Bag Became a Magic Organizational Tool

    Have you ever showed up at a meeting and realized you forgot to bring the right paperwork? Or nipped out to the library only to realize one of your overdue books is still sitting at home?

    There is a simple way to end this confusion: Tote Bag Organizing.

    It’s a fancy name I made up to describe how I keep papers for separate activities together so that I always have what I need by grabbing the appropriate box or bag.

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    How It Started

    A few years ago, all the charities I subscribe to started sending me tote bags. While some of them were converted into reusable shopping bags, I had a few that weren’t suitable. I threw the papers for a Girl Scout meeting into one and forgot to unpack it…and realized how handy it was to have everything together.

    I was no longer scrambling before the meeting to make sure I had everything; and when I needed paperwork that was handed out at the last meeting I knew exactly where to look.

    Does It Have To Be A Tote Bag?

    No, you can use whatever container or other organizational tool best suits your contents. In some cases it might be better to have a smaller or larger container.

    For example, I have started assuming the primary leader role for our Girl Scout troop in preparation for next fall. This means I have to lug supplies back and forth; so a banker’s box takes care of that. Inside will be a plastic folder for our paperwork that I can remove and take as a single unit when we go on a field trip.

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    For a meeting I attend monthly where I need a notebook and pen and a place to keep papers that need to be returned, I use a poly envelope with a closure.

    I also routinely use poly binder dividers with pockets to keep papers together for short-term projects. These live in a container on my desk and get put into the activity bag as needed. An example: the reservation sheets, requirements and meeting information for the Bridging ceremony that will take my troop from Brownies to Juniors.

    How Do You Put This Together?

    It is easy to put these modules together.

    1. Gather everything you would need for the activity.
    2. Put it in a designated container.
    3. Add a writing tool and a notebook or paper.
    4. Subdivide as necessary. (see below)

    How To Make It Work

    After you set up the tote bag, take it to your activity. When you come home again, remove anything that has to be dealt with. Take care of these items and put things back in the bag that will be needed for the next time.

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    If something should come up during the week, make a note and slip it into the bag. If you receive mail that is relevant, put it in the bag.

    Before your next venture to your activity, add what you need, such as books or paperwork.

    Sub-divide as necessary. For activities where you may not need everything all the time, have a way to quickly remove those items. For example, my Girl Scout paperwork, which is required whenever we take an off-site trip, is in a separate pouch so that I can take just that when we go on a field trip.

    If you need to do something with that activity at home, work out of the tote bag, and keep everything together.

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    Various Uses of Tote Bag Activity Modules

    • For my treasurer gig with a local non-profit, I keep a folder for papers, the checkbook and spare supplies in a sturdy bag and add the books we talk about at our weekly meeting.
    • For my Girl Scout papers, I have an old briefcase to keep all the papers in order, along with a package of crayons, extra paper and spare pencils.
    • For my Girl Scout Leader meeting papers, I have a binder pencil pouch that has a notebook inside, a pen, and our tracking slips.
    • For the library, I keep a bag with books and batteries to be recycled (our library accepts these). When a book is not being read, it lives in the bag.
    • For choir we have a small bag with our folders, extra pencils and facial tissues.
    • For the class I am taking, I have my notebook, and the text book stays inside of the bag, but may be removed before class if I know I won’t have to use it.

    Using these tote bags has kept me on track. I always have what I need right at my fingertips, and I haven’t forgotten to return a library book for months.

    Do you have a great way to organize activity items? Share below.

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    Last Updated on February 11, 2021

    The 20 Most Creative Instagram Accounts That Will Inspire You

    The 20 Most Creative Instagram Accounts That Will Inspire You

    Instagram allows you to see exactly what inspires people and how creativity is drawn from their everyday life. We use Instagram to capture what makes us smile, what brings joy to our life, and what we are passionate about, and the accounts listed below are sure to inspire you in turn.

    Here are our 20 top creative Instagram accounts that you should be following today.

    1. Humans Of New York

    Brandon Stanton walks the streets of New York City taking street photography, and he gets his subjects to open up about life details that even many family members may not know about them. It makes you smile and connect with the images at a new level.

     2.  Paris in Four Months

    Carin Olsson moved to Paris and is documenting every part of her experience, from the macaroons to the Eiffel Tower with all of its shimmering lights. If you want to go to Paris but can’t get there today, Carin will take you.

    3. Civilized Caveman Cooking

    George Bryant offers up more than his love for cooking Paleo cuisine as he shares more about life, joy, and happiness. His coined hashtag is #hugsandbacon.

    4. Andrew Knapp

    Andrew has taken the world by storm with his adorable version of Where’s Waldo? His version is Find Momo, and stars his border collie.

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    5. Idafrosk

    Ida Skivenes has developed a knack for food art. From the world of Charlie and the Chocolate Factory to Strawberry Fields Forever, she has recreated it all with food.

    6. GrandmaBetty33

    Grandma Betty is fighting cancer and is inspiring others to smile and be happy in life. She brings a smile to your face instantly and is like having your grandma right beside you.

    7. Maya_on_the_Move

    Tania Ahsan captures the world of her cute bulldog, Maya, on her adventures in New York. Maya makes appearances that will make you smile, laugh, and inspire you to go out and create something special.

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    8. Leoleoparis

    Leo captures the life on the streets of Paris. Most of his work is done in black and white, offering that iconic Parisian look.

    9. Jacob Santiago

    Jacob Santiago creates stunning, vibrant images around New York City, showcasing the architecture and streets. I’m sure you haven’t seen the streets of NYC like this before.

    10. Julie’s Kitchen

    Julie Lee showcases how everyday produce can create colorful art designs. At first glance, you think it is just a design; then, a second take illustrates that it is really fruits and vegetables.

    11. iloveplaymo

    iloveplaymo brings together photography and Playmobil toys in action. The images are up to date with current world events and everyday life.

    12. “Red” Hong Yi

    Red Hong Yi loves to paint without a paintbrush. Her style uses daily items to create lovely images.

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    13. Alexis Diaz

    A breathtaking artist from Puerto Rico who loves to paint murals. Alexis’s work is featured all over the world.

    14. Murad Osmann

    Murad Osmann is a music video producer, but his claim to fame on Instagram has been his photographs with his girlfriend leading him by her hand.

    15. Simone Bramate

    Simone Bramate is a storyteller who just so happens to take delightful photos as well.

    16. Willie Kessel

    Willie Kessel brings beach life right to your smartphone. Amazing surf and lifestyle images that take your mind off of all of the work and stress in your life.

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    17. Nick Ulivieri

    Nick Ulivieri is a talented photographer who loves to capture the windy city of Chicago and skies, especially during storms. His images are gorgeous and make you realize how wonderful life really is.

    18. Jo Jerry

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    19. GoPro

    GoPro uses fan-sourced images on their account that are all captured with a GoPro. Creativity to the max is used in these images and range from the grocery store to incredible surf.

    20. Vin Farrell

    Vin Farrell is a creative who works on the agency side for large clients and has a knack for photography. His iPhone captures amazing aerial images around NYC and the world.

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