Advertising
Advertising

Focusing on What Matters (and Ignoring What Does Not)

Focusing on What Matters (and Ignoring What Does Not)

As I look back at this week’s postings on Slow Leadership, I notice that most of them were concerned with helping people stop wasting their time and energy on fruitless endeavors.

Take the first post, entitled: To Succeed, First Forget About Leadership Technique. In it, I argued that belief that success—in just about any business or leadership —comes from one simple source (applying the correct “leadership technique), is both self-serving and erroneous. It is self-serving because it is mostly spread by those who sell training in such techniques, or write about them; and erroneous because it is usually based on a false understanding of causality. Besides, because it does not work. Technique is a very minor part of leadership, as this posting seeks to show.

Advertising

Of course, most of what people believe, whether about work or anything else, is simply what they were encouraged to believe at an early age—augmented by what people around them believe (or say they do). The fear of being seen as “different,” of not “fitting in,” encourages a great many mistakes and considerable heartache. Now I am retired, it is far easier for me to maintain an independent position. When I was employed in various large organizations, I was almost as willing as everyone else to suppress my own thinking in favor of appearing suitably orthodox. I say “almost as willing,” because I always had a reputation for being awkward and not quite fitting in, which doubtless held my career back at some points. That is why I warmed to the idea that The Wonder of Letting Go might help people lessen much of the stress and turmoil in their lives. As I wrote:

The first step in making life and work fun again is the —and the —for may people. It is to let go of whatever you have today and move into the future. And what you will most likely find is that many of the things you were clinging to so desperately turn out to be no loss; and some of the best of them bob along with you anyway. You don’t need to cling to them. They are part of who you are.

Encouraging employees to use their intelligence is still an unusual idea, but it too can help people focus on what matters and ignore what does not. In Why Not Let People Use Their Intelligence?, I suggested that companies who recruit smart people, then deny them the chance to use their intelligence, for whatever reason, are purposely throwing away large amounts of shareholders’ money and should be treated appropriately. Not a very radical idea, it seems to me, but certainly an unfamiliar one.

One or two people had difficulties in grasping the difference I suggested between business problems and business predicaments in my article: Problems, Predicaments and Sleight of Hand. I can best sum it up like this.

Advertising

  • Problems have solutions, even if you don’t presently know what they are. For example, asking how to get a certain level of shipments to a customer in a given time period at the lowest possible price is a problem.
  • Predicaments have no solutions, and never will have. An example of a predicament (with no solution that is either possible or that will remain useful for very long) would be how to maintain a consistent level of market share at or above 12%. It’s a predicament because whatever action you take to make it happen will prompt counter action from others to thwart you; and the market circumstances are constantly changing anyway.

I suggested, therefore, that all the most important issues in business are actually predicaments. To treat them as problems and apply supposed solutions is to be doomed to consistent failure and frustration.

Many of our difficulties in the workplace are self-inflicted, and arise primarily because we do not devote either the time or the energy required to think about them clearly enough. Hamburger Management, with its emphasis on quick action, simple answers, and continual cost-cutting merely magnifies that human tendency. Only by slowing down and using our minds can we finally sort out what matters from everything else. And once we do that, we will, I believe, be surprised at how much time we previously devoted to nonsensical activities.

Advertising

Focusing only on what matters is the first, most essential step in creating enough space in your working day to allow you to create a civilized way of working. And it goes far beyond removing minor distractions. To focus on what matters, you must first decide what that is. That is why maintaining an open, independent mind is so important. Don’t be taken in by what most people do, unless you have first verified for yourself that it is sensible and necessary. After all, most people follow the crowd— and that is often a poor choice for having a life that is better than most.

Related posts:

Advertising

More by this author

20 Things People Regret the Most Before They Die Overcoming The Pain Of A Breakup: 3 Suggestions Based On Science Quit Your Job If You Don’t Like It, No Matter What What Highly Successful People Do Every Day To Perform At Their Best How to Plan Your Life Goals and Actually Achieve Them in 7 Simple Steps

Trending in Lifehack

1 How to Stop Procrastinating: 11 Practical Ways for Procrastinators 2 The Lifehack Show Episode 6: On Friendship and Belonging 3 Why Do I Procrastinate? 5 Root Causes And How To Tackle Them 4 The Power of Tapping into Your Hidden Creativity 5 How to Become an Early Riser and Stay Energetic Throughout the Day

Read Next

Advertising
Advertising
Advertising

Last Updated on September 16, 2019

How to Stop Procrastinating: 11 Practical Ways for Procrastinators

How to Stop Procrastinating: 11 Practical Ways for Procrastinators

You have a deadline looming. However, instead of doing your work, you are fiddling with miscellaneous things like checking email, social media, watching videos, surfing blogs and forums. You know you should be working, but you just don’t feel like doing anything.

We are all familiar with the procrastination phenomenon. When we procrastinate, we squander away our free time and put off important tasks we should be doing them till it’s too late. And when it is indeed too late, we panic and wish we got started earlier.

The chronic procrastinators I know have spent years of their life looped in this cycle. Delaying, putting off things, slacking, hiding from work, facing work only when it’s unavoidable, then repeating this loop all over again. It’s a bad habit that eats us away and prevents us from achieving greater results in life.

Don’t let procrastination take over your life. Here, I will share my personal steps on how to stop procrastinating. These 11 steps will definitely apply to you too:

1. Break Your Work into Little Steps

Part of the reason why we procrastinate is because subconsciously, we find the work too overwhelming for us. Break it down into little parts, then focus on one part at the time. If you still procrastinate on the task after breaking it down, then break it down even further. Soon, your task will be so simple that you will be thinking “gee, this is so simple that I might as well just do it now!”.

For example, I’m currently writing a new book (on How to achieve anything in life). Book writing at its full scale is an enormous project and can be overwhelming. However, when I break it down into phases such as –

Advertising

  • (1) Research
  • (2) Deciding the topic
  • (3) Creating the outline
  • (4) Drafting the content
  • (5) Writing Chapters #1 to #10,
  • (6) Revision
  • (7) etc.

Suddenly it seems very manageable. What I do then is to focus on the immediate phase and get it done to my best ability, without thinking about the other phases. When it’s done, I move on to the next.

2. Change Your Environment

Different environments have different impact on our productivity. Look at your work desk and your room. Do they make you want to work or do they make you want to snuggle and sleep? If it’s the latter, you should look into changing your workspace.

One thing to note is that an environment that makes us feel inspired before may lose its effect after a period of time. If that’s the case, then it’s time to change things around. Refer to Steps #2 and #3 of 13 Strategies To Jumpstart Your Productivity, which talks about revamping your environment and workspace.

3. Create a Detailed Timeline with Specific Deadlines

Having just 1 deadline for your work is like an invitation to procrastinate. That’s because we get the impression that we have time and keep pushing everything back, until it’s too late.

Break down your project (see tip #1), then create an overall timeline with specific deadlines for each small task. This way, you know you have to finish each task by a certain date. Your timelines must be robust, too – i.e. if you don’t finish this by today, it’s going to jeopardize everything else you have planned after that. This way it creates the urgency to act.

My goals are broken down into monthly, weekly, right down to the daily task lists, and the list is a call to action that I must accomplish this by the specified date, else my goals will be put off.

Advertising

Here’re more tips on setting deadlines: 22 Tips for Effective Deadlines

4. Eliminate Your Procrastination Pit-Stops

If you are procrastinating a little too much, maybe that’s because you make it easy to procrastinate.

Identify your browser bookmarks that take up a lot of your time and shift them into a separate folder that is less accessible. Disable the automatic notification option in your email client. Get rid of the distractions around you.

I know some people will out of the way and delete or deactivate their facebook accounts. I think it’s a little drastic and extreme as addressing procrastination is more about being conscious of our actions than counteracting via self-binding methods, but if you feel that’s what’s needed, go for it.

5. Hang out with People Who Inspire You to Take Action

I’m pretty sure if you spend just 10 minutes talking to Steve Jobs or Bill Gates, you’ll be more inspired to act than if you spent the 10 minutes doing nothing. The people we are with influence our behaviors. Of course spending time with Steve Jobs or Bill Gates every day is probably not a feasible method, but the principle applies — The Hidden Power of Every Single Person Around You

Identify the people, friends or colleagues who trigger you – most likely the go-getters and hard workers – and hang out with them more often. Soon you will inculcate their drive and spirit too.

Advertising

As a personal development blogger, I “hang out” with inspiring personal development experts by reading their blogs and corresponding with them regularly via email and social media. It’s communication via new media and it works all the same.

6. Get a Buddy

Having a companion makes the whole process much more fun. Ideally, your buddy should be someone who has his/her own set of goals. Both of you will hold each other accountable to your goals and plans. While it’s not necessary for both of you to have the same goals, it’ll be even better if that’s the case, so you can learn from each other.

I have a good friend whom I talk to regularly, and we always ask each other about our goals and progress in achieving those goals. Needless to say, it spurs us to keep taking action.

7. Tell Others About Your Goals

This serves the same function as #6, on a larger scale. Tell all your friends, colleagues, acquaintances and family about your projects. Now whenever you see them, they are bound to ask you about your status on those projects.

For example, sometimes I announce my projects on The Personal Excellence Blog, Twitter and Facebook, and my readers will ask me about them on an ongoing basis. It’s a great way to keep myself accountable to my plans.

8. Seek out Someone Who Has Already Achieved the Outcome

What is it you want to accomplish here, and who are the people who have accomplished this already? Go seek them out and connect with them. Seeing living proof that your goals are very well achievable if you take action is one of the best triggers for action.

Advertising

9. Re-Clarify Your Goals

If you have been procrastinating for an extended period of time, it might reflect a misalignment between what you want and what you are currently doing. Often times, we outgrow our goals as we discover more about ourselves, but we don’t change our goals to reflect that.

Get away from your work (a short vacation will be good, else just a weekend break or staycation will do too) and take some time to regroup yourself. What exactly do you want to achieve? What should you do to get there? What are the steps to take? Does your current work align with that? If not, what can you do about it?

10. Stop Over-Complicating Things

Are you waiting for a perfect time to do this? That maybe now is not the best time because of X, Y, Z reasons? Ditch that thought because there’s never a perfect time. If you keep waiting for one, you are never going to accomplish anything.

Perfectionism is one of the biggest reasons for procrastination. Read more about why perfectionist tendencies can be a bane than a boon: Why Being A Perfectionist May Not Be So Perfect.

11. Get a Grip and Just Do It

At the end, it boils down to taking action. You can do all the strategizing, planning and hypothesizing, but if you don’t take action, nothing’s going to happen. Occasionally, I get readers and clients who keep complaining about their situations but they still refuse to take action at the end of the day.

Reality check:

I have never heard anyone procrastinate their way to success before and I doubt it’s going to change in the near future.  Whatever it is you are procrastinating on, if you want to get it done, you need to get a grip on yourself and do it.

More About Procrastination

Featured photo credit: Malvestida Magazine via unsplash.com

Read Next