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Finding Time

Finding Time

A frequently asked question about my productivity is, “How do you find the time to do all that?” I often joke that I don’t sleep (and well, I don’t really sleep enough), but the truth of the matter is that I’ve spent a lot of time really examining the way I spend my time, and I’ve made decisions based on what I’ve decided mattered to me. Let’s talk about it, and see if any of this resonates with you.

Passion versus Hobbies– Do you have a lot of hobbies? Lots of folks that I know in the GTD/productivity world seem to be early adopters, engaged learners, and tryer-outers of all things new and interesting. If you regularly subscribe to Lifehack.org , Lifehacker.com, MAKE Magazine, 43 Folders, and a good dozen other sites, there are LOTS of opportunities presented to you to try new things, explore ideas, grow new hobbies.

But how many of these new hobbies are passions? How many of your attempts to get things done end up becoming new multi-hour projects that aren’t directly related to that thing you’re doing? It becomes a game of sharpening your saw for the eventual chopping down of the tree, but with no main event.

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Are these hobbies detracting from your true work? Are they getting in the way of your passion? Is the relentless pursuit of following these trends, tips, reminders, howtos, and other interesting things a series of “shiny object” moments keeping you from your main events?

Distractions count as friction on your life.

Television Excuses– People get really itchy when I tell them I don’t watch television. I’m not snobby and snide about it. I just choose not to watch TV. I do, however, watch DVDs and I even catch up on TV series in chunks, thanks to Netflix. And people make fascinating excuses for the amount of television they watch. It’s perfectly okay if you watch television, but you can’t then wonder why I’m churning out twelve posts a day, drawing, recording podcasts, and doing all the things I want to do, and how come you can’t. Isn’t it obvious? Consumption of content is in direct disparity to CREATING content.

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If you want to do more with your time, then choose to do so. Choose to cut things from your time that don’t bring you the same return and value. Oh, and here’s one for me to think about along with you: the internet and using a computer are often only marginally more “valid” than watching the average fluff television program.

Eliminate Distractions– I’m a very big fan of the first Matrix movie, and I like to use it to illustrate points often. The scene where Morpheus and Neo (whoa!) are walking down the busy street in the Matrix and Neo’s getting slammed into by folks is a great way to illustration distractions. There are lots of these at your job. There are even more outside of work. Everywhere you go, there are chances to be very distracted, and these distractions count as FRICTION on your life.

Learning to see what parts of your job are distractions is a great way to deal with time starvation. Are you putting FAR TOO MUCH detail into your emails, your status reports, the communication around what it is you do? I had a friend that used three fonts and four colors in his weekly status report to the boss. I used plain text. He used four paragraphs per project. I used two lines. Yes, occasionally, I had to clarify something I’d sent, but that was the exception.

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Where are the other places where you’re putting in too much for too little back? Because every one of those effort points is time you can reclaim for your life.

Time/Money Balance– I pay six dollars a week for someone to deliver my groceries for me. This saves me one hour of effort, whatever gas it takes to get back and forth to the store, and keeps me very attentive to what I spend and how. I’m looking into paying someone to help with the housework, because I loathe cleaning the house, and because I want to use that time for creative pursuits that are more useful to me.

The seesaw is simple: If you don’t have money, you make up for it with time. If you don’t have time, you make up for it with money. It’s up to you to choose which you have, where you need time, and go from there. For instance, if you book flights several weeks in advance, it cuts the cost. If you return your books and DVDs on time, you avoid fees. But, if you pay someone to do your laundry, it might free you to do something that’s worth more than the few dollars you save expending the time it’d take to do that chore.

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Summary– It’s your life, and you can make your own choices, but you will only have one life. If you are spending yours wondering why everyone else is doing interesting work while you can’t find the time, you might want to review. If you’re happy, it’s a great thing. Be happy. Happy certainly trumps most advice anyone can give, right? Here’s the summary:

  • Try trimming hobbies to make room for passion.
  • Television is a condiment, not a meal. Use it that way.
  • Trim distractions and excess from your day.
  • Spend money over time, if you need more time.

The broad goal of everything I say to you is this: examine your life, the way you’re engaging in it, and determine if you’re walking straight towards the goals you’d like to accomplish, or if these things I’ve mentioned aren’t pushing you off into the brambles that crowd either side of the road. We’re here to help. Ask us anything.

–Chris Brogan finds time to write about creativity and self-improvement at [chrisbrogan.com]. He generates content at Grasshopper Factory.

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How to Keep Yourself Awake at Work Without Caffeine

How to Keep Yourself Awake at Work Without Caffeine

Keeping yourself awake at work can be a real challenge when you’re bored, exhausted or sleep-deprived.

But before you reach for that can of Red Bull, bottle of Mountain Dew, or pot of coffee, try these healthy remedies to stimulate your 5 different senses and help you stay awake at work:

Sight – Visual Stimulation

The first thing you do when you wake up is opening your eyes, so your visual stimulation is very important to keeping your energy level high.

1. Maximize your exposure to light.

Your body’s internal rhythm is regulated by the amount of light you receive. The greater your exposure, the more alert you will feel.

Open the shades and let in the sunlight. Step outside or look out the window. Turn on all the artificial lights in your office or around your work space.

2. Exercise your eyes (or give them a break).

Roll your eyes up and down, side to side and diagonally. Rotate them clockwise and then counterclockwise. Squeeze them shut and then open them wide. Do this several times.

Reading and sitting in front of a computer screen for long periods can lead to eye fatigue.

Take regular breaks with deliberate blinking and looking out into the distance.

3. Take note of your environment.

Learn to enjoy people-watching. Observe their activities, speech, body language and interactions with others. Notice the details of building, trees and other objects around you, including their color, shape and size.

By doing this, you’re not only relaxing your eye muscles but also calming your mind.

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Hearing – Auditory Stimulation

What you hear or listen to have direct effect on your brain. This is why we feel so annoyed and sometimes angry when we hear construction noise when we’re working.

4. Engage in conversation.

Talk to a friend or colleague. Trade funny stories. Discuss your business venture, a creative idea, the latest political scandal, or any other topic that interests you.

Practice mindful listening to what you and the other person are saying. Tune into the tone, volume and content of the conversation.

Learn how to practice better listening from this guide:

Why Listen to Reply Instead of Understand Is the Key to Failure

5. Listen to upbeat music.

Try hip hop, rock or jazz to keep you alert. Instrumental, non-distracting music works best.

Sing, whistle, and hum along if you can. Plug in the earphones if you must.

Smell – Olfactory Stimulation

If you’re feeling sleepy and suddenly smell the coffee, you’ll probably feel more energetic. This is why smell is an influential stimulation.

6. Work your nose.

Aroma therapists recommend essential oils of peppermint (to boost energy), rosemary (to build awareness), eucalyptus (to increase oxygen), cedarwood  (to activate your mind), and cinnamon (to improve your reaction time).

If you don’t have essential oils on hand, you can use lotions or burning candles that provide the same scents.

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Citrus like lemons, limes, grapefruits and oranges are also natural olfactory stimulants. Get a whiff of these citrus scents to stay awake.

Taste – Gustatory Stimulation

If you want an energetic day at work, you can’t let your tongue feeling plain and flavorless.

7. Have a good breakfast.

Start off with the most important meal of the day.

Think fresh, light and healthy: bran cereals, wholegrain breads, fruits, and yogurt.

Nix the heavy stuff like sausages, greasy eggs or pancakes.

Need some breakfasts inspirations? Check out these ideas:

20 Healthy Breakfast Choices That Will Save You Time

8. Drink lots of water.

Keep a glass or bottle of H2O near you and sip from it throughout the day. Dehydration can leave you feeling tired, sluggish and sleepy.

So make sure you drink enough water throughout the day. Not sure how much to drink? This can help you:

How Much Water Should You Drink Each Day (and How Much Is Too Much for You)

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Think that you’ve been drinking too little water? Try these friendly reminders:

3 Best Apps To Help You Drink Much More Water

9. Eat energy-boosting snacks.

Nuts and fruits (like bananas, apples and strawberries) are sure bets. Pairings with staying power include baby carrots with a low-fat cream cheese dip; celery sticks with peanut butter; red peppers with hummus; and plain yogurt with granola.

Avoid carb-filled, sugary snacks that make you crash and leave you feeling tired.

Here you can find some healthy snack ideas:

25 Healthy Snack Recipes To Make Your Workday More Productive

Touch – Tactile Stimulation

Last but not least, your sense of touch will make you physically feel more energetic and less stressful.

10. Splash cold water on your face.

Do this in the morning, during bathroom breaks and in the afternoon. Being exposed to cold water pushes your body to adjust and regulate its internal temperature, which in turn keeps you alert.

This works the same as you take a cold shower to increase mood and alertness. Take a look at this article to learn more about it:

5 Surprising Benefits of Cold Showers

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11. Use acupressure.

Apply pressure to, massage, or tap on the stimulation points of your body. These include the top of your head, the back of your neck, the back of your hand (between the thumb and index finger), just below the knee and your earlobes.

Watch this video to learn about the acupressure points you can try:

12. Get moving.

Move away from your chair and stand, walk, run or climb the stairs. Feel the earth under your feet. Stretch and twist. Do jumping jacks, lunges, push-ups and back bends.

And if you need to move more discreetly, wiggle your feet, bounce your knee up and down, scrunch your toes, or cross your legs.

You can also try some simple stretches and exercises at your desk:

Unlike addictive caffeine fixes, these remedies activate your senses, engage your attention, amp up your energy and prevent morning grogginess and afternoon slumps without the side effects or health risks.

Pick a few ways from this list of suggestions and practice them consistently. And when you do this consistently, you’ll soon see the positive results — a more energetic and productive you at work.

Featured photo credit: Pexels via pexels.com

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