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Dropbox: A Simple Syncing Solution

Dropbox: A Simple Syncing Solution
dropbox

    Over the years, I’ve tried syncing my computers any number of ways, from trusting my entire life to a flash drive to uploading everything to Google Docs. Very few options have been idiot-proof enough to make up for my abilities to misplace things, forget to update file versions and generally fail to double check that my computers are all in sync.

    I need a forgiving synchronization method — something that doesn’t require me to initiate back ups or juggle versions. Dropbox seems to be that method. I’ve actually been using it for over a month now and have encountered an impressive lack of problems.

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    Wikis and Security

    I use a wiki (TiddlyWiki, to be precise) to handle a lot of my projects in progress. No matter what system I use to keep files in sync across computers, I have to have reliable access to my wiki. I’ve considered using one of the many sites willing to host a wiki for me, but I’ve had some questions about the security of such sites that have yet to be answered.

    Dropbox has handled my wiki with no problems. Considering that TiddlyWiki creates a new file every time you save your changes, that can be impressive. Checking up on the file on the Dropbox website in preparation for this post, I discovered that my wiki was not only up to date — about 100 other files were also up to date if I wanted to double check old saved versions. Dropbox simply saved each one of them, without my having to click boxes or mess with the file.

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    Because of my security concerns, I also took a good look at Dropbox’s privacy policy and security measures. The team behind Dropbox seems to share my paranoia: all file transport occurs over SSL and files are encrypted with AES-256 before they’re stored on the site’s backend. So far, users can’t specify their own private key, but I’m content with the measures that Dropbox has taken so far.

    I had to hunt around the site a bit to find Dropbox’s privacy policy. It’s mostly on par with privacy policies for similar services, though it is directly focused on the personal information that a user might supply for their profile — information associated with public files, forum posts and the like. Users’ files are not a matter for the privacy policy because Dropbox doesn’t mess with them. My files are encrypted before even someone at Dropbox could mess with them. I’m more than willing to trust Dropbox on both security and privacy.

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    Sharing Photos With My Mom

    We all have those friends and relatives whose approaches to the internet require absolute simplicity. Anything much beyond ‘click this link’ just doesn’t fly. It can make sharing files, from photos to documents, interesting at best. But Dropbox also allows users to establish a shared folder. Within that shared folder, you can put any kind of file, and get a link that you can provide dear old Mom directly to that file.

    Admittedly, there are plenty of other sites for sharing photos. But I’ve had to get everything form Powerpoint presentations to PDFs to my mom and I’d rather not explain a new site every time, or have to fuss with something different each time either.

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    Dropbox has also worked quite well for projects where I’ve needed to share files with group members. A few services have more bells and whistles, but for files other than the standard .doc, Dropbox has been ideal. It’s also much easier to stop sharing a file with Dropbox than with other services — I just drag it out of my public folder.

    Drag and Drop Paradise

    Dropbox has a great web interface. But the real use lies in the Dropbox application. You install it just like any other piece of software and it launches a Finder window or an Explorer window — there isn’t an Linux version yet, but Dropbox is working on an alpha version. Dropbox works just like any other folder: you can drag and drop files, which are then automatically synced across any computers you’ve activated and installed the software on, as well as the web interface. There are no problems sharing files between Macs and PCs, either — as long as you’ve got the appropriate software to open a file already installed.

    I’ve had no problem working on files while offline, either. Dropbox just updates my files whenever I have internet access. This actually came in handy over the weekend when Amazon’s S3 service went down. Dropbox relies on S3, so there was no synchronization during the outage. But I was still able to edit my files in the meanwhile and, as soon as S3 was back up, Dropbox matched up all my files. According to forum members on the Dropbox site, the application was even able to pick up right where it had left off in the middle of partially uploaded files. Having that sort of outage is a heck of a test for a web application, but Dropbox seems to have managed quite well.

    A Few Invites

    Dropbox is still in private beta, although they seem to be fairly nice about handing out invites to those that request them. I’ve got five invites, according to my account, though, and I’m more than happy to send them off to LifeHack readers. I’ll email the invites to the first five commenters on this post.

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    Last Updated on September 20, 2018

    How to Stay Calm and Cool When You Are Extremely Stressful

    How to Stay Calm and Cool When You Are Extremely Stressful

    Being in a hurry all the time drains your energy. Your work and routine life make you feel overwhelmed. Getting caught up in things beyond your control stresses you out…

    If you’d like to stay calm and cool in stressful situations, put the following 8 steps into practice:

    1. Breathe

    The next time you’re faced with a stressful situation that makes you want to hurry, stop what you’re doing for one minute and perform the following steps:

    • Take five deep breaths in and out (your belly should come forward with each inhale).
    • Imagine all that stress leaving your body with each exhale.
    • Smile. Fake it if you have to. It’s pretty hard to stay grumpy with a goofy grin on your face.

    Feel free to repeat the above steps every few hours at work or home if you need to.

    2. Loosen up

    After your breathing session, perform a quick body scan to identify any areas that are tight or tense. Clenched jaw? Rounded shoulders? Anything else that isn’t at ease?

    Gently touch or massage any of your body parts that are under tension to encourage total relaxation. It might help to imagine you’re in a place that calms you: a beach, hot tub, or nature trail, for example.

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    3. Chew slowly

    Slow down at the dinner table if you want to learn to be patient and lose weight. Shoveling your food down as fast as you can is a surefire way to eat more than you need to (and find yourself with a bellyache).

    Be a mindful eater who pays attention to the taste, texture, and aroma of every dish. Chew slowly while you try to guess all of the ingredients that were used to prepare your dish.

    Chewing slowly will also reduce those dreadful late-night cravings that sneak up on you after work.

    4. Let go

    Cliche as it sounds, it’s very effective.

    The thing that seems like the end of the world right now?

    It’s not. Promise.

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    Stressing and worrying about the situation you’re in won’t do any good because you’re already in it, so just let it go.

    Letting go isn’t easy, so here’s a guide to help you:

    21 Things To Do When You Find It Hard To Let Go

    5. Enjoy the journey

    Focusing on the end result can quickly become exhausting. Chasing a bold, audacious goal that’s going to require a lot of time and patience? Split it into several mini-goals so you’ll have several causes for celebration.

    Stop focusing on the negative thoughts. Giving yourself consistent positive feedback will help you grow patience, stay encouraged, and find more joy in the process of achieving your goals.

    6. Look at the big picture

    The next time you find your stress level skyrocketing, take a deep breath, and ask yourself:

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    Will this matter to me…

    • Next week?
    • Next month?
    • Next year?
    • In 10 years?

    Hint: No, it won’t.

    I bet most of the stuff that stresses you wouldn’t matter the next week, maybe not even the next day.

    Stop agonizing over things you can’t control because you’re only hurting yourself.

    7. Stop demanding perfection of yourself

    You’re not perfect and that’s okay. Show me a person who claims to be perfect and I’ll show you a dirty liar.

    Demanding perfection of yourself (or anybody else) will only stress you out because it just isn’t possible.

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    8. Practice patience every day

    Below are a few easy ways you can practice patience every day, increasing your ability to remain calm and cool in times of stress:

    • The next time you go to the grocery store, get in the longest line.
    • Instead of going through the drive-thru at your bank, go inside.
    • Take a long walk through a secluded park or trail.

    Final thoughts

    Staying calm in stressful situations is possible, all you need is some daily practice.

    Taking deep breaths and eat mindfully are some simple ways to train your brain to be more patient. But changing the way you think of a situation and staying positive are most important in keeping cool whenever you feel overwhelmed and stressful.

    Featured photo credit: Brooke Cagle via unsplash.com

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