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Calculating the Optimal Workday Length

Calculating the Optimal Workday Length

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    There’s a lot of information out there on achieving work-life balance, and a common productivity suggestion is that you structure your workday. I’ve found that one invaluable tool for getting these two things dealt with effectively is knowing not just how much work you have to do of what kind each day, but how long to work for.

    This article is most relevant to freelancers and entrepreneurs since employers often dictate how many hours you should work for regardless of what you think — so the suggestions in this article will accommodate that group of people.

    Determining the Factors

    How long a person needs to work is going to be different for everyone. Everyone’s situation is different to some degree or another; if you’re a successful freelancer or entrepreneur you can outsource your admin work or even some or all of the work you do to deliver the service that you actually provide. If you’re starting your own freelance business, then you will probably be working grueling hours doing all the admin, heaps of marketing, and as much work as you can possibly find.

    I’m not going to be a work-life balance nancy and tell you that you should never work long, grueling hours. It’s a necessary part of building a bootstrapped business for many of us. Depending on how things are set up, maintaining a business may be a long and grueling effort each day.

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    What’s important is that you accept the state of affairs and make a plan that’ll change that unfortunate situation when you’ve got things going.

    Let’s take a look at the first set of factors: the tasks you need to complete.

    Admin

    Admin work can be the most dull and time-consuming work ever, but unfortunately, it’s very much a necessity if you want to get paid or keep those nasty tax auditors away. Each day you need to deal with email from clients and other people who have something to do with your work. You need to track expenses and income in your books and all those unpleasant bookkeeping and accounting tasks.

    Make sure you give yourself time to handle these things each day or they may end up getting swept aside until the last minute — which may turn into an all-nighter.

    Review

    Review is the tool we use to keep ourselves productive each day — the review of tasks and projects — and to keep our businesses growing — the review of the business’s direction and overarching goals.

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    Often lumped in with admin, I think reviewing your tasks and your business goals should be treated as its own priority and given its own time on both a daily and weekly basis.

    Marketing

    The work without which there’d be no work. Keeping your name out there and potential clients in the pipeline doesn’t put food on the table — it ensures that when you finish the projects that are currently putting food on the table, there’ll be others to take their place! In other words, it ensures you stay in business (and fed).

    Never neglect marketing, even if you swamp yourself with clients. This is why many freelancers claim to experience the “drought or flood” syndrome where there are either plenty of clients or none. In tough times you market like crazy and as a result, eventually get a whole bunch of clients. Then you’re so swamped that you don’t market — and when those projects are done, you’re left with very little work.

    The Work

    I like to think that at least 60% of the workday should consist of performing the actual work you are in business to perform. If you’re a writer, you should spend 60% of the day writing, designers should spend 60% of the day designing, and so on. More than that is better. Through the proper use of systems and automation I was spending 90-95% of my workday on “The Work” as a freelancer.

    If you’re in a creative field, remember that “The Work” time may include sitting on a couch creating ideas. It may not look like work, but it sure as hell is.

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    Life Factors

    Work and life are like armies at war — they’re always fighting for ground, pushing one another book. So, after looking at the demands work puts on your time, let’s flip the coin and see what life might demand. Never factor just your work tasks into the equation — consider what you need to do outside of work as well.

    Family & Home

    It’s terribly easy to forget and neglect family matters when you’re working hard, especially when you don’t have anyone but yourself to depend on to keep the money coming in.

    The end result is never, ever pretty. It’s no joke that not budgeting time for family time can destroy the relationships you have and it may mean you end up seeing your kids once every second weekend on visitation. Drop clients if you have to make room for this one.

    On a lighter note, it’s only fair that you do the dishes once in a while, and maybe even put something in the washing machine!

    Social Life

    It’s a bit sad but there have been times in my life as a freelancer where the only people I saw for a week where the people I lived with. I had so much work I could barely find the time to talk to those people, let alone leave the house and socialize! It’s important to do so, though. There are a whole bunch of longwinded studies that basically boil down to this: not socializing makes you crazy. Nobody hires crazy people anymore.

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    Relaxation & Downtime

    Relaxation and downtime is not the same as socializing. Often, you need time to yourself, to do things you enjoy whether that’s reading a book, knitting, watching Seinfeld re-runs or fighting something in an MMORPG. Take the time to immerse yourself in activities you enjoy to relax and entertain yourself.

    Hobbies & Commitments

    If you are in some sort of community organization, or have a hobby like martial arts, you probably need to consider the regular events you need to attend when working out your daily working hours. If you can’t keep up your commitments, it might be best to relieve yourself of them rather than become known as “the unreliable one.”

    The Lifestyle You Want to Create

    The most important factor above all is that there’s a certain lifestyle everyone wants to create and it has a big influence on how long you work each day and what you do in order to make that happen. If you want to work short hours or you want to work normal hours but on a strange schedule when everyone else is asleep, that’s great. You just need to decide on how many hours you want to work each day and make a plan to achieve that.

    More by this author

    Joel Falconer

    Editor, content marketer, product manager and writer with 12+ years of experience in the startup, design and tech digital media industries.

    How to Master the Art of Prioritization The Importance of Scheduling Downtime How to Make Decisions Under Pressure 11 Free Mind Mapping Applications & Web Services How to Use Parkinson’s Law to Your Advantage

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    Last Updated on September 18, 2020

    7 Simple Rules to Live by to Get in Shape in Two Weeks

    7 Simple Rules to Live by to Get in Shape in Two Weeks

    Learning how to get in shape and set goals is important if you’re looking to live a healthier lifestyle and get closer to your goal weight. While this does require changes to your daily routine, you’ll find that you are able to look and feel better in only two weeks.

    Over the years, I’ve learned a lot about what it takes to get in shape. Although anyone can cover the basics (eat right and exercise), there are some things that I could only learn through trial and error. Let’s cover some of the most important points for how to get in shape in two weeks.

    1. Exercise Daily

    It is far easier to make exercise a habit if it is a daily one. If you aren’t exercising at all, I recommend starting by exercising a half hour every day. When you only exercise a couple times per week, it is much easier to turn one day off into three days off, a week off, or a month off.

    If you are already used to exercising, switching to three or four times a week to fit your schedule may be preferable, but it is a lot harder to maintain a workout program you don’t do every day.

    Be careful to not repeat the same exercise routine each day. If you do an intense ab workout one day, try switching it up to general cardio the next. You can also squeeze in a day of light walking to break up the intensity.

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    If you’re a morning person, check out these morning exercises that will start your day off right.

    2. Duration Doesn’t Substitute for Intensity

    Once you get into the habit of regular exercise, where do you go if you still aren’t reaching your goals? Most people will solve the problem by exercising for longer periods of time, turning forty-minute workouts into two hour stretches. Not only does this drain your time, but it doesn’t work particularly well.

    One study shows that “exercising for a whole hour instead of a half does not provide any additional loss in either body weight or fat”[1].

    This is great news for both your schedule and your levels of motivation. You’ll likely find it much easier to exercise for 30 minutes a day instead of an hour. In those 30 minutes, do your best to up the intensity to your appropriate edge to get the most out of the time.

    3. Acknowledge Your Limits

    Many people get frustrated when they plateau in their weight loss or muscle gaining goals as they’re learning how to get in shape. Everyone has an equilibrium and genetic set point where their body wants to remain. This doesn’t mean that you can’t achieve your fitness goals, but don’t be too hard on yourself if you are struggling to lose weight or put on muscle.

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    Acknowledging a set point doesn’t mean giving up, but it does mean realizing the obstacles you face.

    Expect to hit a plateau in your own fitness results[2]. When you expect a plateau, you can manage around it so you can continue your progress at a more realistic rate. When expectations meet reality, you can avoid dietary crashes.

    4. Eat Healthy, Not Just Food That Looks Healthy

    Know what you eat. Don’t fuss over minutia like whether you’re getting enough Omega 3’s or tryptophan, but be aware of the big things. Look at the foods you eat regularly and figure out whether they are healthy or not. Don’t get fooled by the deceptively healthy snacks just pretending to be good for you.

    The basic nutritional advice includes:

    • Eat unprocessed foods
    • Eat more veggies
    • Use meat as a side dish, not a main course
    • Eat whole grains, not refined grains[3]

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    Eat whole grains when you want to learn how to get in shape.

      5. Watch Out for Travel

      Don’t let a four-day holiday interfere with your attempts when you’re learning how to get in shape. I don’t mean that you need to follow your diet and exercise plan without any excursion, but when you are in the first few weeks, still forming habits, be careful that a week long break doesn’t terminate your progress.

      This is also true of schedule changes that leave you suddenly busy or make it difficult to exercise. Have a backup plan so you can be consistent, at least for the first month when you are forming habits.

      If travel is on your schedule and can’t be avoided, make an exercise plan before you go[4], and make sure to pack exercise clothes and an exercise mat as motivation to keep you on track.

      6. Start Slow

      Ever start an exercise plan by running ten miles and then puking your guts out? Maybe you aren’t that extreme, but burnout is common early on when learning how to get in shape. You have a lifetime to be healthy, so don’t try to go from couch potato to athletic superstar in a week.

      If you are starting a running regime, for example, run less than you can to start. Starting strength training? Work with less weight than you could theoretically lift. Increasing intensity and pushing yourself can come later when your body becomes comfortable with regular exercise.

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      7. Be Careful When Choosing a Workout Partner

      Should you have a workout partner? That depends. Workout partners can help you stay motivated and make exercising more fun. But they can also stop you from reaching your goals.

      My suggestion would be to have a workout partner, but when you start to plateau (either in physical ability, weight loss/gain, or overall health) and you haven’t reached your goals, consider mixing things up a bit.

      If you plateau, you may need to make changes to continue improving. In this case it’s important to talk to your workout partner about the changes you want to make, and if they don’t seem motivated to continue, offer a thirty day break where you both try different activities.

      I notice that guys working out together tend to match strength after a brief adjustment phase. Even if both are trying to improve, something seems to stall improvement once they reach a certain point. I found that I was able to lift as much as 30-50% more after taking a short break from my regular workout partner.

      Final Thoughts

      Learning how to get in shape in as little as two weeks sounds daunting, but if you’re motivated and have the time and energy to devote to it, it’s certainly possible.

      Find an exercise routine that works for you, eat healthy, drink lots of water, and watch as the transformation begins.

      More Tips on Getting in Shape

      Featured photo credit: Alexander Redl via unsplash.com

      Reference

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