Advertising
Advertising

Calculating the Optimal Workday Length

Calculating the Optimal Workday Length

time

    There’s a lot of information out there on achieving work-life balance, and a common productivity suggestion is that you structure your workday. I’ve found that one invaluable tool for getting these two things dealt with effectively is knowing not just how much work you have to do of what kind each day, but how long to work for.

    This article is most relevant to freelancers and entrepreneurs since employers often dictate how many hours you should work for regardless of what you think — so the suggestions in this article will accommodate that group of people.

    Determining the Factors

    How long a person needs to work is going to be different for everyone. Everyone’s situation is different to some degree or another; if you’re a successful freelancer or entrepreneur you can outsource your admin work or even some or all of the work you do to deliver the service that you actually provide. If you’re starting your own freelance business, then you will probably be working grueling hours doing all the admin, heaps of marketing, and as much work as you can possibly find.

    I’m not going to be a work-life balance nancy and tell you that you should never work long, grueling hours. It’s a necessary part of building a bootstrapped business for many of us. Depending on how things are set up, maintaining a business may be a long and grueling effort each day.

    Advertising

    What’s important is that you accept the state of affairs and make a plan that’ll change that unfortunate situation when you’ve got things going.

    Let’s take a look at the first set of factors: the tasks you need to complete.

    Admin

    Admin work can be the most dull and time-consuming work ever, but unfortunately, it’s very much a necessity if you want to get paid or keep those nasty tax auditors away. Each day you need to deal with email from clients and other people who have something to do with your work. You need to track expenses and income in your books and all those unpleasant bookkeeping and accounting tasks.

    Make sure you give yourself time to handle these things each day or they may end up getting swept aside until the last minute — which may turn into an all-nighter.

    Review

    Review is the tool we use to keep ourselves productive each day — the review of tasks and projects — and to keep our businesses growing — the review of the business’s direction and overarching goals.

    Advertising

    Often lumped in with admin, I think reviewing your tasks and your business goals should be treated as its own priority and given its own time on both a daily and weekly basis.

    Marketing

    The work without which there’d be no work. Keeping your name out there and potential clients in the pipeline doesn’t put food on the table — it ensures that when you finish the projects that are currently putting food on the table, there’ll be others to take their place! In other words, it ensures you stay in business (and fed).

    Never neglect marketing, even if you swamp yourself with clients. This is why many freelancers claim to experience the “drought or flood” syndrome where there are either plenty of clients or none. In tough times you market like crazy and as a result, eventually get a whole bunch of clients. Then you’re so swamped that you don’t market — and when those projects are done, you’re left with very little work.

    The Work

    I like to think that at least 60% of the workday should consist of performing the actual work you are in business to perform. If you’re a writer, you should spend 60% of the day writing, designers should spend 60% of the day designing, and so on. More than that is better. Through the proper use of systems and automation I was spending 90-95% of my workday on “The Work” as a freelancer.

    If you’re in a creative field, remember that “The Work” time may include sitting on a couch creating ideas. It may not look like work, but it sure as hell is.

    Advertising

    Life Factors

    Work and life are like armies at war — they’re always fighting for ground, pushing one another book. So, after looking at the demands work puts on your time, let’s flip the coin and see what life might demand. Never factor just your work tasks into the equation — consider what you need to do outside of work as well.

    Family & Home

    It’s terribly easy to forget and neglect family matters when you’re working hard, especially when you don’t have anyone but yourself to depend on to keep the money coming in.

    The end result is never, ever pretty. It’s no joke that not budgeting time for family time can destroy the relationships you have and it may mean you end up seeing your kids once every second weekend on visitation. Drop clients if you have to make room for this one.

    On a lighter note, it’s only fair that you do the dishes once in a while, and maybe even put something in the washing machine!

    Social Life

    It’s a bit sad but there have been times in my life as a freelancer where the only people I saw for a week where the people I lived with. I had so much work I could barely find the time to talk to those people, let alone leave the house and socialize! It’s important to do so, though. There are a whole bunch of longwinded studies that basically boil down to this: not socializing makes you crazy. Nobody hires crazy people anymore.

    Advertising

    Relaxation & Downtime

    Relaxation and downtime is not the same as socializing. Often, you need time to yourself, to do things you enjoy whether that’s reading a book, knitting, watching Seinfeld re-runs or fighting something in an MMORPG. Take the time to immerse yourself in activities you enjoy to relax and entertain yourself.

    Hobbies & Commitments

    If you are in some sort of community organization, or have a hobby like martial arts, you probably need to consider the regular events you need to attend when working out your daily working hours. If you can’t keep up your commitments, it might be best to relieve yourself of them rather than become known as “the unreliable one.”

    The Lifestyle You Want to Create

    The most important factor above all is that there’s a certain lifestyle everyone wants to create and it has a big influence on how long you work each day and what you do in order to make that happen. If you want to work short hours or you want to work normal hours but on a strange schedule when everyone else is asleep, that’s great. You just need to decide on how many hours you want to work each day and make a plan to achieve that.

    More by this author

    Joel Falconer

    Editor, content marketer, product manager and writer with 12+ years of experience in the startup, design and tech digital media industries.

    How to Master the Art of Prioritization The Importance of Scheduling Downtime How to Make Decisions Under Pressure 11 Free Mind Mapping Applications & Web Services How to Use Parkinson’s Law to Your Advantage

    Trending in Lifestyle

    1 The Best Way to Create a Vision for the Life You Want 2 Becoming Self-Taught (The How-To Guide) 3 5 Steps To Move Out Of Stagnancy In Life 4 How to Learn Yoga (The Beginner’s Guide) 5 How to Sleep Through the Night and Get Good Rest

    Read Next

    Advertising
    Advertising
    Advertising

    Last Updated on January 21, 2020

    The Best Way to Create a Vision for the Life You Want

    The Best Way to Create a Vision for the Life You Want

    Creating a vision for your life might seem like a frivolous, fantastical waste of time, but it’s not: creating a compelling vision of the life you want is actually one of the most effective strategies for achieving the life of your dreams. Perhaps the best way to look at the concept of a life vision is as a compass to help guide you to take the best actions and make the right choices that help propel you toward your best life.

    your vision of where or who you want to be is the greatest asset you have

      Why You Need a Vision

      Experts and life success stories support the idea that with a vision in mind, you are more likely to succeed far beyond what you could otherwise achieve without a clear vision. Think of crafting your life vision as mapping a path to your personal and professional dreams. Life satisfaction and personal happiness are within reach. The harsh reality is that if you don’t develop your own vision, you’ll allow other people and circumstances to direct the course of your life.

      Advertising

      How to Create Your Life Vision

      Don’t expect a clear and well-defined vision overnight—envisioning your life and determining the course you will follow requires time, and reflection. You need to cultivate vision and perspective, and you also need to apply logic and planning for the practical application of your vision. Your best vision blossoms from your dreams, hopes, and aspirations. It will resonate with your values and ideals, and will generate energy and enthusiasm to help strengthen your commitment to explore the possibilities of your life.

      What Do You Want?

      The question sounds deceptively simple, but it’s often the most difficult to answer. Allowing yourself to explore your deepest desires can be very frightening. You may also not think you have the time to consider something as fanciful as what you want out of life, but it’s important to remind yourself that a life of fulfillment does not usually happen by chance, but by design.

      It’s helpful to ask some thought-provoking questions to help you discover the possibilities of what you want out of life. Consider every aspect of your life, personal and professional, tangible and intangible. Contemplate all the important areas, family and friends, career and success, health and quality of life, spiritual connection and personal growth, and don’t forget about fun and enjoyment.

      Advertising

      Some tips to guide you:

      • Remember to ask why you want certain things
      • Think about what you want, not on what you don’t want.
      • Give yourself permission to dream.
      • Be creative. Consider ideas that you never thought possible.
      • Focus on your wishes, not what others expect of you.

      Some questions to start your exploration:

      • What really matters to you in life? Not what should matter, what does matter.
      • What would you like to have more of in your life?
      • Set aside money for a moment; what do you want in your career?
      • What are your secret passions and dreams?
      • What would bring more joy and happiness into your life?
      • What do you want your relationships to be like?
      • What qualities would you like to develop?
      • What are your values? What issues do you care about?
      • What are your talents? What’s special about you?
      • What would you most like to accomplish?
      • What would legacy would you like to leave behind?

      It may be helpful to write your thoughts down in a journal or creative vision board if you’re the creative type. Add your own questions, and ask others what they want out of life. Relax and make this exercise fun. You may want to set your answers aside for a while and come back to them later to see if any have changed or if you have anything to add.

      Advertising

      What Would Your Best Life Look Like?

      Describe your ideal life in detail. Allow yourself to dream and imagine, and create a vivid picture. If you can’t visualize a picture, focus on how your best life would feel. If you find it difficult to envision your life 20 or 30 years from now, start with five years—even a few years into the future will give you a place to start. What you see may surprise you. Set aside preconceived notions. This is your chance to dream and fantasize.

      A few prompts to get you started:

      • What will you have accomplished already?
      • How will you feel about yourself?
      • What kind of people are in your life? How do you feel about them?
      • What does your ideal day look like?
      • Where are you? Where do you live? Think specifics, what city, state, or country, type of community, house or an apartment, style and atmosphere.
      • What would you be doing?
      • Are you with another person, a group of people, or are you by yourself?
      • How are you dressed?
      • What’s your state of mind? Happy or sad? Contented or frustrated?
      • What does your physical body look like? How do you feel about that?
      • Does your best life make you smile and make your heart sing? If it doesn’t, dig deeper, dream bigger.

      It’s important to focus on the result, or at least a way-point in your life. Don’t think about the process for getting there yet—that’s the next stepGive yourself permission to revisit this vision every day, even if only for a few minutes. Keep your vision alive and in the front of your mind.

      Advertising

      Plan Backwards

      It may sound counter-intuitive to plan backwards rather than forwards, but when you’re planning your life from the end result, it’s often more useful to consider the last step and work your way back to the first. This is actually a valuable and practical strategy for making your vision a reality.

      • What’s the last thing that would’ve had to happen to achieve your best life?
      • What’s the most important choice you would’ve had to make?
      • What would you have needed to learn along the way?
      • What important actions would you have had to take?
      • What beliefs would you have needed to change?
      • What habits or behaviors would you have had to cultivate?
      • What type of support would you have had to enlist?
      • How long will it have taken you to realize your best life?
      • What steps or milestones would you have needed to reach along the way?

      Now it’s time to think about your first step, and the next step after that. Ponder the gap between where you are now and where you want to be in the future. It may seem impossible, but it’s quite achievable if you take it step-by-step.

      It’s important to revisit this vision from time to time. Don’t be surprised if your answers to the questions, your technicolor vision, and the resulting plans change. That can actually be a very good thing; as you change in unforeseeable ways, the best life you envision will change as well. For now, it’s important to use the process, create your vision, and take the first step towards making that vision a reality.

      Featured photo credit: Matt Noble via unsplash.com

      Read Next