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Calculating the Optimal Workday Length

Calculating the Optimal Workday Length

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    There’s a lot of information out there on achieving work-life balance, and a common productivity suggestion is that you structure your workday. I’ve found that one invaluable tool for getting these two things dealt with effectively is knowing not just how much work you have to do of what kind each day, but how long to work for.

    This article is most relevant to freelancers and entrepreneurs since employers often dictate how many hours you should work for regardless of what you think — so the suggestions in this article will accommodate that group of people.

    Determining the Factors

    How long a person needs to work is going to be different for everyone. Everyone’s situation is different to some degree or another; if you’re a successful freelancer or entrepreneur you can outsource your admin work or even some or all of the work you do to deliver the service that you actually provide. If you’re starting your own freelance business, then you will probably be working grueling hours doing all the admin, heaps of marketing, and as much work as you can possibly find.

    I’m not going to be a work-life balance nancy and tell you that you should never work long, grueling hours. It’s a necessary part of building a bootstrapped business for many of us. Depending on how things are set up, maintaining a business may be a long and grueling effort each day.

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    What’s important is that you accept the state of affairs and make a plan that’ll change that unfortunate situation when you’ve got things going.

    Let’s take a look at the first set of factors: the tasks you need to complete.

    Admin

    Admin work can be the most dull and time-consuming work ever, but unfortunately, it’s very much a necessity if you want to get paid or keep those nasty tax auditors away. Each day you need to deal with email from clients and other people who have something to do with your work. You need to track expenses and income in your books and all those unpleasant bookkeeping and accounting tasks.

    Make sure you give yourself time to handle these things each day or they may end up getting swept aside until the last minute — which may turn into an all-nighter.

    Review

    Review is the tool we use to keep ourselves productive each day — the review of tasks and projects — and to keep our businesses growing — the review of the business’s direction and overarching goals.

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    Often lumped in with admin, I think reviewing your tasks and your business goals should be treated as its own priority and given its own time on both a daily and weekly basis.

    Marketing

    The work without which there’d be no work. Keeping your name out there and potential clients in the pipeline doesn’t put food on the table — it ensures that when you finish the projects that are currently putting food on the table, there’ll be others to take their place! In other words, it ensures you stay in business (and fed).

    Never neglect marketing, even if you swamp yourself with clients. This is why many freelancers claim to experience the “drought or flood” syndrome where there are either plenty of clients or none. In tough times you market like crazy and as a result, eventually get a whole bunch of clients. Then you’re so swamped that you don’t market — and when those projects are done, you’re left with very little work.

    The Work

    I like to think that at least 60% of the workday should consist of performing the actual work you are in business to perform. If you’re a writer, you should spend 60% of the day writing, designers should spend 60% of the day designing, and so on. More than that is better. Through the proper use of systems and automation I was spending 90-95% of my workday on “The Work” as a freelancer.

    If you’re in a creative field, remember that “The Work” time may include sitting on a couch creating ideas. It may not look like work, but it sure as hell is.

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    Life Factors

    Work and life are like armies at war — they’re always fighting for ground, pushing one another book. So, after looking at the demands work puts on your time, let’s flip the coin and see what life might demand. Never factor just your work tasks into the equation — consider what you need to do outside of work as well.

    Family & Home

    It’s terribly easy to forget and neglect family matters when you’re working hard, especially when you don’t have anyone but yourself to depend on to keep the money coming in.

    The end result is never, ever pretty. It’s no joke that not budgeting time for family time can destroy the relationships you have and it may mean you end up seeing your kids once every second weekend on visitation. Drop clients if you have to make room for this one.

    On a lighter note, it’s only fair that you do the dishes once in a while, and maybe even put something in the washing machine!

    Social Life

    It’s a bit sad but there have been times in my life as a freelancer where the only people I saw for a week where the people I lived with. I had so much work I could barely find the time to talk to those people, let alone leave the house and socialize! It’s important to do so, though. There are a whole bunch of longwinded studies that basically boil down to this: not socializing makes you crazy. Nobody hires crazy people anymore.

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    Relaxation & Downtime

    Relaxation and downtime is not the same as socializing. Often, you need time to yourself, to do things you enjoy whether that’s reading a book, knitting, watching Seinfeld re-runs or fighting something in an MMORPG. Take the time to immerse yourself in activities you enjoy to relax and entertain yourself.

    Hobbies & Commitments

    If you are in some sort of community organization, or have a hobby like martial arts, you probably need to consider the regular events you need to attend when working out your daily working hours. If you can’t keep up your commitments, it might be best to relieve yourself of them rather than become known as “the unreliable one.”

    The Lifestyle You Want to Create

    The most important factor above all is that there’s a certain lifestyle everyone wants to create and it has a big influence on how long you work each day and what you do in order to make that happen. If you want to work short hours or you want to work normal hours but on a strange schedule when everyone else is asleep, that’s great. You just need to decide on how many hours you want to work each day and make a plan to achieve that.

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    Joel Falconer

    Editor, content marketer, product manager and writer with 12+ years of experience in the startup, design and tech digital media industries.

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    Last Updated on July 12, 2021

    100 Incredible Life Hacks That Make Life So Much Easier

    100 Incredible Life Hacks That Make Life So Much Easier

    Want to learn some quick and easy life hacks that are easy to do, low cost and saves you time?

    By tweaking little things in your daily life, it can make your life much more convenient!

    Here’re 100 of the most practical life hacks so you can just pick up any of them right away!

    83 tie a small piece of bright colored fabric

      84 write random letter

        85 use a rubberband

          86 dorm smell bad

            87 lean your phone on your sunglassess

              89 how to waterproof your shoes

                90 take a picture of the name card

                  91 iron inside out

                    92 old newspaper

                      93 tumble try shoes

                        keep a card like this

                          SONY DSC

                            94 soap bar

                              95 make a hole

                                96 drop the battery

                                  97 use a coozie

                                    98 when taking a picture

                                      use a clean dust pan

                                        try a pants hanger

                                          use your cellphone light

                                            use a spring from an old pen

                                              quick and easy iphone speaker

                                                user binder clips

                                                  wrap a wet paper towel around your beverage

                                                    put pancake mix in a ketchup bottle

                                                      clean out an old lotion bottle for your beach

                                                        use a muffin tin to serve condiments at a bbq

                                                          doritos are great for kindling

                                                            use nail polish to identify different keys

                                                              use a hanging shoe rack to store cleaning supplies

                                                                freeze grapes to chill white wine without

                                                                  use paper clips to organize your cables

                                                                    almost finished your jar of nutella

                                                                      sick of having a box full of tangled

                                                                        unroll the rim to increase the capacity

                                                                          cut open toilet paper rolls and use as a cuff

                                                                            remove the stem from strawberries

                                                                              turn an old bottle into a simple little cord holder

                                                                                for iced coffee and iced cappuccino, use frozen coffee cubes

                                                                                  how to fold a fitted bed sheet

                                                                                    tired of snoozing past your alarm

                                                                                      place a rubber band around an open paint can to wipe your brush on

                                                                                        ut a wooden spoon across a boiling pot

                                                                                          use bread clips to save flip-flops

                                                                                            take pictures of friends holding items

                                                                                              how i always know which headphone is the left one

                                                                                                put a stocking over the end of a vacuum

                                                                                                  How to make sure you drink enough water

                                                                                                    user a can opener to open blister

                                                                                                      good sandwich guide

                                                                                                        turn your muffin pans upside down

                                                                                                          50 pounds of groceries and living on the 5th floor

                                                                                                            the right way to make a blt

                                                                                                              add one teaspoon of baking soda

                                                                                                                38

                                                                                                                  hair straighteners equals to collar irons

                                                                                                                    stack your clothes vertically to see them all

                                                                                                                      the right way to make cookies in the summer

                                                                                                                        how to clean a blender

                                                                                                                          the right way to eat a popsicle

                                                                                                                            use bread clips to label and organize power cords

                                                                                                                              to get the built up residue off of your shower head

                                                                                                                                user a hair clip to orgainize long wires

                                                                                                                                  a frozen saturated sponge in a bag

                                                                                                                                    rub stuck zipper teeth with a graphite pencil

                                                                                                                                      use a soda pop tab

                                                                                                                                        50

                                                                                                                                          51 How to multiply large numbers in your head.

                                                                                                                                            52 How to open a bottle if you dont have a corkscrew.

                                                                                                                                              rub a walnut on damaged wooden furniture

                                                                                                                                                kids fall out of bed

                                                                                                                                                  use toothpaste to clear up hazy car

                                                                                                                                                    58

                                                                                                                                                      59 keep pizza out while driving home

                                                                                                                                                        60 put your straw through the tab to keep it from rising

                                                                                                                                                          hold oreos with a fork so your fingers

                                                                                                                                                            Never lose your remotes again

                                                                                                                                                              hiding your emergency money

                                                                                                                                                                use a bread tab to hold your spot on a roll

                                                                                                                                                                  if you are at a hotel and run out of chargers

                                                                                                                                                                    keep a square of cardboard in a ziplock bag

                                                                                                                                                                      If you need to pee or smoke at a bar

                                                                                                                                                                        drill holes in the bottom of your garbage

                                                                                                                                                                          use an accented letter as your passcode

                                                                                                                                                                            use a squeeze ketchup bottle top with your shopvac

                                                                                                                                                                              do something unusual when locking the door

                                                                                                                                                                                when heating leftovers space out a circle in the middle

                                                                                                                                                                                  dont burn yourself in those hard to reach candles

                                                                                                                                                                                    put a small amount of water in a glass when you microwave your pizza

                                                                                                                                                                                      75 use a piece of paper to organize

                                                                                                                                                                                        use half a pool noodle

                                                                                                                                                                                          pencil case to store cables

                                                                                                                                                                                            78 clothespin to hold nail

                                                                                                                                                                                              79 make blts

                                                                                                                                                                                                80 take a picture of your fridge

                                                                                                                                                                                                  81 fill plastic water bottles

                                                                                                                                                                                                    82 right ways to eat chips

                                                                                                                                                                                                      99 if your plug keeps failing

                                                                                                                                                                                                        100 put the banana on the wire

                                                                                                                                                                                                          88 before you throw away a post it

                                                                                                                                                                                                            Source: Reddit LifeProTips

                                                                                                                                                                                                            There you go, 100 awesome life hacks that you can try right now to make your life a lot easier!

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