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Calculating the Optimal Workday Length

Calculating the Optimal Workday Length

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    There’s a lot of information out there on achieving work-life balance, and a common productivity suggestion is that you structure your workday. I’ve found that one invaluable tool for getting these two things dealt with effectively is knowing not just how much work you have to do of what kind each day, but how long to work for.

    This article is most relevant to freelancers and entrepreneurs since employers often dictate how many hours you should work for regardless of what you think — so the suggestions in this article will accommodate that group of people.

    Determining the Factors

    How long a person needs to work is going to be different for everyone. Everyone’s situation is different to some degree or another; if you’re a successful freelancer or entrepreneur you can outsource your admin work or even some or all of the work you do to deliver the service that you actually provide. If you’re starting your own freelance business, then you will probably be working grueling hours doing all the admin, heaps of marketing, and as much work as you can possibly find.

    I’m not going to be a work-life balance nancy and tell you that you should never work long, grueling hours. It’s a necessary part of building a bootstrapped business for many of us. Depending on how things are set up, maintaining a business may be a long and grueling effort each day.

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    What’s important is that you accept the state of affairs and make a plan that’ll change that unfortunate situation when you’ve got things going.

    Let’s take a look at the first set of factors: the tasks you need to complete.

    Admin

    Admin work can be the most dull and time-consuming work ever, but unfortunately, it’s very much a necessity if you want to get paid or keep those nasty tax auditors away. Each day you need to deal with email from clients and other people who have something to do with your work. You need to track expenses and income in your books and all those unpleasant bookkeeping and accounting tasks.

    Make sure you give yourself time to handle these things each day or they may end up getting swept aside until the last minute — which may turn into an all-nighter.

    Review

    Review is the tool we use to keep ourselves productive each day — the review of tasks and projects — and to keep our businesses growing — the review of the business’s direction and overarching goals.

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    Often lumped in with admin, I think reviewing your tasks and your business goals should be treated as its own priority and given its own time on both a daily and weekly basis.

    Marketing

    The work without which there’d be no work. Keeping your name out there and potential clients in the pipeline doesn’t put food on the table — it ensures that when you finish the projects that are currently putting food on the table, there’ll be others to take their place! In other words, it ensures you stay in business (and fed).

    Never neglect marketing, even if you swamp yourself with clients. This is why many freelancers claim to experience the “drought or flood” syndrome where there are either plenty of clients or none. In tough times you market like crazy and as a result, eventually get a whole bunch of clients. Then you’re so swamped that you don’t market — and when those projects are done, you’re left with very little work.

    The Work

    I like to think that at least 60% of the workday should consist of performing the actual work you are in business to perform. If you’re a writer, you should spend 60% of the day writing, designers should spend 60% of the day designing, and so on. More than that is better. Through the proper use of systems and automation I was spending 90-95% of my workday on “The Work” as a freelancer.

    If you’re in a creative field, remember that “The Work” time may include sitting on a couch creating ideas. It may not look like work, but it sure as hell is.

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    Life Factors

    Work and life are like armies at war — they’re always fighting for ground, pushing one another book. So, after looking at the demands work puts on your time, let’s flip the coin and see what life might demand. Never factor just your work tasks into the equation — consider what you need to do outside of work as well.

    Family & Home

    It’s terribly easy to forget and neglect family matters when you’re working hard, especially when you don’t have anyone but yourself to depend on to keep the money coming in.

    The end result is never, ever pretty. It’s no joke that not budgeting time for family time can destroy the relationships you have and it may mean you end up seeing your kids once every second weekend on visitation. Drop clients if you have to make room for this one.

    On a lighter note, it’s only fair that you do the dishes once in a while, and maybe even put something in the washing machine!

    Social Life

    It’s a bit sad but there have been times in my life as a freelancer where the only people I saw for a week where the people I lived with. I had so much work I could barely find the time to talk to those people, let alone leave the house and socialize! It’s important to do so, though. There are a whole bunch of longwinded studies that basically boil down to this: not socializing makes you crazy. Nobody hires crazy people anymore.

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    Relaxation & Downtime

    Relaxation and downtime is not the same as socializing. Often, you need time to yourself, to do things you enjoy whether that’s reading a book, knitting, watching Seinfeld re-runs or fighting something in an MMORPG. Take the time to immerse yourself in activities you enjoy to relax and entertain yourself.

    Hobbies & Commitments

    If you are in some sort of community organization, or have a hobby like martial arts, you probably need to consider the regular events you need to attend when working out your daily working hours. If you can’t keep up your commitments, it might be best to relieve yourself of them rather than become known as “the unreliable one.”

    The Lifestyle You Want to Create

    The most important factor above all is that there’s a certain lifestyle everyone wants to create and it has a big influence on how long you work each day and what you do in order to make that happen. If you want to work short hours or you want to work normal hours but on a strange schedule when everyone else is asleep, that’s great. You just need to decide on how many hours you want to work each day and make a plan to achieve that.

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    Last Updated on September 20, 2018

    How to Stay Calm and Cool When You Are Extremely Stressful

    How to Stay Calm and Cool When You Are Extremely Stressful

    Being in a hurry all the time drains your energy. Your work and routine life make you feel overwhelmed. Getting caught up in things beyond your control stresses you out…

    If you’d like to stay calm and cool in stressful situations, put the following 8 steps into practice:

    1. Breathe

    The next time you’re faced with a stressful situation that makes you want to hurry, stop what you’re doing for one minute and perform the following steps:

    • Take five deep breaths in and out (your belly should come forward with each inhale).
    • Imagine all that stress leaving your body with each exhale.
    • Smile. Fake it if you have to. It’s pretty hard to stay grumpy with a goofy grin on your face.

    Feel free to repeat the above steps every few hours at work or home if you need to.

    2. Loosen up

    After your breathing session, perform a quick body scan to identify any areas that are tight or tense. Clenched jaw? Rounded shoulders? Anything else that isn’t at ease?

    Gently touch or massage any of your body parts that are under tension to encourage total relaxation. It might help to imagine you’re in a place that calms you: a beach, hot tub, or nature trail, for example.

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    3. Chew slowly

    Slow down at the dinner table if you want to learn to be patient and lose weight. Shoveling your food down as fast as you can is a surefire way to eat more than you need to (and find yourself with a bellyache).

    Be a mindful eater who pays attention to the taste, texture, and aroma of every dish. Chew slowly while you try to guess all of the ingredients that were used to prepare your dish.

    Chewing slowly will also reduce those dreadful late-night cravings that sneak up on you after work.

    4. Let go

    Cliche as it sounds, it’s very effective.

    The thing that seems like the end of the world right now?

    It’s not. Promise.

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    Stressing and worrying about the situation you’re in won’t do any good because you’re already in it, so just let it go.

    Letting go isn’t easy, so here’s a guide to help you:

    21 Things To Do When You Find It Hard To Let Go

    5. Enjoy the journey

    Focusing on the end result can quickly become exhausting. Chasing a bold, audacious goal that’s going to require a lot of time and patience? Split it into several mini-goals so you’ll have several causes for celebration.

    Stop focusing on the negative thoughts. Giving yourself consistent positive feedback will help you grow patience, stay encouraged, and find more joy in the process of achieving your goals.

    6. Look at the big picture

    The next time you find your stress level skyrocketing, take a deep breath, and ask yourself:

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    Will this matter to me…

    • Next week?
    • Next month?
    • Next year?
    • In 10 years?

    Hint: No, it won’t.

    I bet most of the stuff that stresses you wouldn’t matter the next week, maybe not even the next day.

    Stop agonizing over things you can’t control because you’re only hurting yourself.

    7. Stop demanding perfection of yourself

    You’re not perfect and that’s okay. Show me a person who claims to be perfect and I’ll show you a dirty liar.

    Demanding perfection of yourself (or anybody else) will only stress you out because it just isn’t possible.

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    8. Practice patience every day

    Below are a few easy ways you can practice patience every day, increasing your ability to remain calm and cool in times of stress:

    • The next time you go to the grocery store, get in the longest line.
    • Instead of going through the drive-thru at your bank, go inside.
    • Take a long walk through a secluded park or trail.

    Final thoughts

    Staying calm in stressful situations is possible, all you need is some daily practice.

    Taking deep breaths and eat mindfully are some simple ways to train your brain to be more patient. But changing the way you think of a situation and staying positive are most important in keeping cool whenever you feel overwhelmed and stressful.

    Featured photo credit: Brooke Cagle via unsplash.com

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