Advertising
Advertising

10 Simple Tips for Using Email

10 Simple Tips for Using Email
email

    We all use email, but, sometimes we use it too much or use it inappropriately. To get the most out of email we need to use it carefully and judiciously. These are 10 tips to get the most out of emailing.

    1. Use different email accounts for different purposes.

    It is is good to have separate email accounts for separate purposes. For example, you may have one for business and one for social activities. This means you can check the personal email in the evening without having to think / worry about business. If you see an important message from your boss it could ruin your weekend or evening. At the end of the day you want to be able to get away from work. Don’t allow email to make you a slave to work. Some people feel it is inconvenient to check 2 different email accounts. But the relative inconvenience is easily outweighed by the benefits.

    2. Email is not always the best Form of contact.

    If you have a really important issue or you are upset with someone, emailing is often not the best answer. If necessary speak to the person directly, rather than through an email.

    Advertising

    3. Don’t say anything you wouldn’t say in person.

    This advice has certainly been given before. But, it is always worth reminding ourselves about the importance of being polite and avoiding unnecessary rudeness. We will regret it later. Email makes it easier to use harsh words because it is impersonal. We need to be very careful.

    4. Use a Good Title

    Many people ignore the title of an email. If the subject changes don’t keep using an old “re:irrelevant title” A good title increases the chance that people will actually read your email, rather than just leaving it for later. A bad title may even get deleted as spam.

    Advertising

    5. Don’t Ignore Basics of English.

    Just because it is an email, doesn’t mean we have to write like a 5 year old or use text message language. This indicates laziness and a lack of care. If you haven’t time to respond properly, wait until you do. Keep emails brief, but don’t completely ignore the basic use of grammar and spelling.

    6. Keep it Short

    Emails can be brief and to the point. If the message has to be long, make sure it is broken up in to different sections, which are easy to read. But, generally you should aim to keep it less that 5 sentences. This is good for both the writer and the reader.

    7. Acknowledge Important Emails.

    Advertising

    If somebody sends some important documents, files or message, make sure you, at least, acknowledge their receipt. Otherwise they may be uncertain that they got them. It doesn’t have to be long; it can be quite short.

    8. Create a Standard Responses

    If you find yourself sending similar answers to many people, compose a draft message and save it in your drafts folder (or write it in word). You can use this standard response for emailing many people. Don’t forget to personalise it by adding their name.

    9. Be careful about Replying To All.

    If you are new to email make sure you know the difference between replying to one person and replying to everyone on the initial message. Suffice to say you will send many emails which you would not want to be seen by everyone. It can be extremely embarrassing to send a personal message for everyone to see – it does happen. If you have new workers, make sure they are aware of this distinction. It will save a lot of potential problems.

    Advertising

    10. Compose Your Signature.

    Having a signature looks professional and saves typing the same information every email. Remember people may wish to contact you through over methods than email. So make sure you have a phone number and address. If relevant add any qualifications and websites that you have. This gives people a chance to find out more about you.

    Tejvan updates various blogs including Net Writing a blog about blogging and increasing productivity. This includes articles such as how to achieve more by doing less. Photo by Tejvan.

    More by this author

    7 Secrets of Being Popular 7 Tips for Writing Exam Essays Does the Internet Really Increase your Productivity? 10 Simple Tips for Using Email 7 Tips to Get on the Property Ladder

    Trending in Lifestyle

    1 12 Causes of Lower Right Back Pain (And How to Relieve It) 2 10 Small Changes To Make Your House Feel Like A Home 3 25 Best Self Improvement Books to Read No Matter How Old You Are 4 10 Best Brain Power Supplements That Will Supercharge Your Mind 5 How to Tell Symptoms of Social Anxiety And What to Do About It

    Read Next

    Advertising
    Advertising
    Advertising

    Last Updated on July 18, 2019

    10 Small Changes To Make Your House Feel Like A Home

    10 Small Changes To Make Your House Feel Like A Home

    Your house is more than just a building that you live in. It should be a home that makes you feel welcome as soon as you open the front door.

    Making your house feel like a home is not something that simply happens on its own. You need to make some changes to a house when you move in, to give it that cozy, warm feeling that turns it into a true home. To help you speed the process, follow this guide to 10 small changes to make your house feel like a home.

    1. Make the Windows Your Own

    When you move into a home, they often come with boring Venetian blinds or less than attractive curtains.

    One of the best ways you can instantly warm your home and make it showcase your style is to add some new window dressing. Adding beautiful curtains not only improves your home’s appearance, but it can also help to control the temperature.

    2. Put up Some Art

    If you have a lot of bare walls in your home, it will seem sterile no matter how beautiful your paint or wallpaper is.

    Advertising

    Hanging art on the walls will instantly give it personality and make it feel like home.

    3. Improve the Aroma

    A house that is not filled with inviting smells will never feel like a home. There are loads of ways you can make your home smell nice. There are tons of air fresheners on the market you can use.

    Incense and scented candles are a nice option as well. Don’t forget that baking in a home is also a great way to fill it with an aroma that instantly smells like home as soon as you open the front door.

    4. Put out Lots of Pillows and Throws

    A great way to make your home look warm and inviting is to place lots of pillows and throws out on the furniture. It is much better to have too many pillows than not enough.

    There is nothing like the feeling of sinking into a cushiony pillow that feels like a cloud to make you feel like you are at home.

    Advertising

    5. Instantly Class up Your Closet

    If your closet is filled with wire or plastic hangers, it will never truly feel homey. To instantly make your closet feel classy, change out your old hangers for wooden ones.

    Not only do they look great, but they are better for hanging your clothes as well.

    6. Improve Your Air Quality

    One of the most overlooked ways to make your house feel more like a home is to improve its air quality.

    The easiest and best way to upgrade the air quality in your home is to change the old, dirty filters in your furnace regularly. Get some air filters delivered to your home so that you always have some on hand.

    7. Fill it with Plants

    Another way to improve the air quality in your home is to fill it with plants. You should have plants in every room of your home.

    Advertising

    They help to improve the air quality and they look beautiful. As well as making your home appear homier, plants also help to boost your mood and lower your stress levels.

    8. Change the Doorknobs

    Most people don’t really give their doorknobs a second thought unless they are broken. That is a shame because changing your doorknobs is an easy way to add personality to your home.

    Changing your old, boring doorknobs to new ones that are works of art will instantly brighten your home.

    9. Upgrade Your Tub or Shower

    There is nothing like luxuriating in a whirlpool bath or steam shower to make the cares of the day melt away. Your family deserves a bit of luxury when they are in their bathroom.

    Install a new shower or tub today to make your bathroom worthy of a place in your home.

    Advertising

    10. Fresh Cut Flowers

    You can make any room in your house feel homier by placing a vase full of beautiful flowers in it. The gorgeous look and intoxicating aroma of fresh cut flowers will immediately brighten your day when you encounter them.

    You don’t have to make all these changes at once. Try one or two a day though, and your house will feel like a home before you know it. The trick is to constantly keep adding these homey touches to make your home a place worthy of its name.

    Featured photo credit: https://www.pexels.com/photo/black-wooden-round-analog-wall-clock-on-brown-wooden-wall-121537/ via unsplash.com

    Read Next