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10 Simple Tips for Using Email

10 Simple Tips for Using Email
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    We all use email, but, sometimes we use it too much or use it inappropriately. To get the most out of email we need to use it carefully and judiciously. These are 10 tips to get the most out of emailing.

    1. Use different email accounts for different purposes.

    It is is good to have separate email accounts for separate purposes. For example, you may have one for business and one for social activities. This means you can check the personal email in the evening without having to think / worry about business. If you see an important message from your boss it could ruin your weekend or evening. At the end of the day you want to be able to get away from work. Don’t allow email to make you a slave to work. Some people feel it is inconvenient to check 2 different email accounts. But the relative inconvenience is easily outweighed by the benefits.

    2. Email is not always the best Form of contact.

    If you have a really important issue or you are upset with someone, emailing is often not the best answer. If necessary speak to the person directly, rather than through an email.

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    3. Don’t say anything you wouldn’t say in person.

    This advice has certainly been given before. But, it is always worth reminding ourselves about the importance of being polite and avoiding unnecessary rudeness. We will regret it later. Email makes it easier to use harsh words because it is impersonal. We need to be very careful.

    4. Use a Good Title

    Many people ignore the title of an email. If the subject changes don’t keep using an old “re:irrelevant title” A good title increases the chance that people will actually read your email, rather than just leaving it for later. A bad title may even get deleted as spam.

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    5. Don’t Ignore Basics of English.

    Just because it is an email, doesn’t mean we have to write like a 5 year old or use text message language. This indicates laziness and a lack of care. If you haven’t time to respond properly, wait until you do. Keep emails brief, but don’t completely ignore the basic use of grammar and spelling.

    6. Keep it Short

    Emails can be brief and to the point. If the message has to be long, make sure it is broken up in to different sections, which are easy to read. But, generally you should aim to keep it less that 5 sentences. This is good for both the writer and the reader.

    7. Acknowledge Important Emails.

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    If somebody sends some important documents, files or message, make sure you, at least, acknowledge their receipt. Otherwise they may be uncertain that they got them. It doesn’t have to be long; it can be quite short.

    8. Create a Standard Responses

    If you find yourself sending similar answers to many people, compose a draft message and save it in your drafts folder (or write it in word). You can use this standard response for emailing many people. Don’t forget to personalise it by adding their name.

    9. Be careful about Replying To All.

    If you are new to email make sure you know the difference between replying to one person and replying to everyone on the initial message. Suffice to say you will send many emails which you would not want to be seen by everyone. It can be extremely embarrassing to send a personal message for everyone to see – it does happen. If you have new workers, make sure they are aware of this distinction. It will save a lot of potential problems.

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    10. Compose Your Signature.

    Having a signature looks professional and saves typing the same information every email. Remember people may wish to contact you through over methods than email. So make sure you have a phone number and address. If relevant add any qualifications and websites that you have. This gives people a chance to find out more about you.

    Tejvan updates various blogs including Net Writing a blog about blogging and increasing productivity. This includes articles such as how to achieve more by doing less. Photo by Tejvan.

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    Last Updated on May 21, 2020

    The Top Fad Diets That Are Actually Worth the Hype

    The Top Fad Diets That Are Actually Worth the Hype

    You have probably seen enough fad diets to last a lifetime. Many have become popular overnight and left just as quickly.

    Some fad diets, though, have actually passed the test of time and are making some headway in the nutritional world.

    Outlined below are four fad diets that are actually beneficial for your health and wellness. Read on to find out why you should consider adopting one (or more) of these healthy eating styles today.

    An important concept you should keep in mind is to disregard the term “diet” as it is typically used. The word diet implies the idea of restriction and removal. Instead, think of the word diet in this context as a healthy eating lifestyle.

    Let’s take a look at some of these healthy eating lifestyles that have been categorized, by no fault of their own, as fad diets.

    1. The Paleo Diet

    The paleo diet, or ancestral eating, is simply eating the way your paleolithic ancestors would have up to 10,000 years ago, or when the agriculture age began.

    The advantage now is you don’t have to do this in a loin cloth, unless you want to… The focus of this diet is proteins, vegetables, some fruits, nuts and seeds and some healthy fats.

    In the paleo diet, there aren’t any grains, starchy carbohydrates, sugars, or dairy.

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    How Your Health Can Change With Paleo

    The paleo diet is a good way to keep your blood sugar under control. It can also have a positive effect on type 2 diabetes, and can lower your risk of cardiovascular disease.

    With this healthy eating lifestyle, people have also achieved good weight loss results and boast improved energy levels. [1]

    It’s not just what’s in the paleo diet that’s important, it’s what’s NOT in it. There aren’t any processed and manufactured foods, junk foods, artificial ingredients or chemical additives.

    Paleo is a way of eating that gets you more in tune with your body and, therefore, can provide a lot of benefits.

    2. Whole30

    The Whole30 diet is relatively new and owes its popularity to social media and the #Whole30 Instagram hashtag that allowed people to share and broadcast their success with the diet.

    With Whole30 you are taking 30 days and focusing on nutritious whole foods such as meats, nuts and seeds, seafood, eggs, vegetables, and fruits.

    During the month you are eliminating:

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    • sugar
    • alcohol
    • legumes
    • grains
    • dairy
    • soy

    Whole30 is similar to paleo, but it goes a bit further eliminating sweeteners such as honey or maple syrup.

    At the end of the 30 days, you strategically reintroduce those eliminated foods back into your diet to discover any possibility of health consequences from them or even potential food allergies.

    Finding Out How Food Impacts You

    Most people eat the same things so often and may not realize that certain foods are causing health consequences, as they’ve become accustomed to feeling lethargic and run down.

    With Whole30 you get the chance to see how these foods may have a negative impact on your body. You’ll also reset your taste buds, which may have become desensitized from processed and artificial “foods” and excess salt.

    This diet will help you regain your love of food… in a healthy way!

    3. The Mediterranean Diet

    The Mediterranean diet has been at the top of the list as a very effective diet for some time now.

    For people in countries like Italy or Greece, this has simply been a normal way of life–along with higher activity levels, sunlight exposure, proximity to water, and lower stress.

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    With the Mediterranean diet, the focus is on heart-healthy foods. It looks like this:

    • Fruits & vegetables
    • Whole grains
    • Legumes & nuts
    • Replacing butter with olive oil
    • Using herbs and spices instead of salt
    • Eating fish and poultry at least twice a week
    • Moderate amounts of red wine

    Help Your Heart & Overall Health With A Mediterranean Diet

    Information from the Mayo Clinic shows that this diet reduces heart disease and lowers your “bad” LDL cholesterol. Studies involving 1.5 million people demonstrated that the Mediterranean diet was associated with a reduced risk of cardiovascular mortality, along with overall mortality. [2]

    With all these benefits, this is definitely a “fad diet” that’s worth the hype.

    4. The Alkaline Diet

    The alkaline diet is about changing the foods you eat so that you put your body into an alkaline state and out of an acidic state. When your body is too far on the acidic side it can result in a condition called acidosis. This can lead to issues in your body such as upset stomach, breathing difficulties, headaches, weakness and, fatigue. In extreme cases, it can result in shock, coma, or death.

    The goal is to get your body in a more alkaline state, which results in overall better health. The focus is on including alkaline boosting foods such as fruits, nuts, vegetables, and legumes. You’re also wanting to reduce acidic foods such as low quality beef and poultry, dairy, eggs, grains, and alcohol.

    Pros & Cons With The Alkaline Diet

    The benefits that come from this way of eating is that reduction in inferior quality foods, processed items and alcohol. You may feel improved energy levels, mental clarity and even better joint health.

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    People also report weight loss but again this may come from the reduction in calories from junk and processed foods but this is not a bad thing at all.

    One con with this diet is that the pH value of the food you eat might not have an impact on blood pH, as your body is able to balance this pretty well on a day-to-day basis.

    Follow These Fads for Better Health and Wellness

    There can be a danger in categorizing things as a fad diet because fads come and go. People are always looking for the next big thing or a quick fix.

    The four examples above buck that status quo. These diets, though mainstream, actually can give you benefits and aren’t going to go away anytime soon because they work.

    What makes these diets special is that they boast real whole foods and the eliminate processed and manufactured junk.

    The Big Takeaway:

    Whatever way you choose to eat, the focus needs to be on whole unprocessed foods. Look for the cleanest, local and most natural things you can find for the benefit of your overall health and wellness. Your body and mind will thank you.

    Featured photo credit: Dan Gold via unsplash.com

    Reference

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