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Writing – Just do it!

Writing – Just do it!

I used to be an English teacher and the most dreaded task that I could assign my students was to write a short essay. Perhaps that fear is a product of our technological environment where the art of writing to introduce or share an idea has given way to terse or coded phone messages, happy faces or computer emoticons to convey a thought. Sometimes a student spends hours searching the Internet trying to uncover something that has been written before, in hopes that a teacher will not discover the plagiarized material. Unfortunately, many students graduate from school with minimal writing skills and enter the adult world unprepared to meet the challenges of having to write to survive in many professions.

There are many tips, tricks and gimmicks that are available that would suggest that if you follow this rule or that rule that writing ability will suddenly appear out of the mist and bless the afflicted with a talent that has hitherto been undiscovered – poppycock! Writing is just like any other endeavor in life. One does not wake up and become a football player because they think it will be a good career choice or enter into the field of investment banking without preparation, practice and some set backs along the way.

So what does one do when they are confronted with a mission to write something and they are unprepared? I recommend the well known Nike motto – “just do it”. I can hear the reader thinking now – “yeah sure – fine for you to say, but I don’t know what I’m doing.” Wrong! If you can read, you can write. There are only two obstacles to successful writing. They are fear and lack of desire. Fear can be overcome. Lack of desire is a terminal affliction.

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If you lack desire, stop reading now. You are wasting time. If fear is the only obstacle, please continue and I will provide two simple rules for improving your writing. First let me assure you that I had to conquer a fear of writing so I know the difficulty, but I also recognized that my career would be handicapped substantially if I did not learn to write so I set out to conquer my fear and improve my writing. In fact teaching English was my second career – I never would have “thunk” it!

Writing is like a child learning a game. Do you remember when you were a child and entered the playground to engage in some sport with your playmates? Did you know the rules? Of course not – you simple engaged in the activity and learned the rules as time progressed. Here is where Nike enters the picture as rule number one – just do it! Get the paper and pencil or sit at the keyboard and write. What do you have to write – a sales report, a letter of recommendation, a plan to improve some function or some other writing activity? All require a start – so start! No rules – just start! In fact, stop reading this article and begin. You can come back after the first 50 words are written.

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Rule number two. The last rule! There has to a beginning, a middle and an end in your writing efforts. You’ve probably heard of the old standby – an introduction, a body and a conclusion. So make sure you have introduced your subject, presented some material to support that subject and conclude with your findings or recommendations.

Alright! I know I have oversimplified a bit, but I’m assuming that if you can read this that you recognize what a sentence is and have at least a basic knowledge of punctuation. If you have those skills you can write! Just like the playground experience, you can learn the finer techniques as you practice the game.

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In fact, after you’ve written a bit – I recommend the “50 tools that can help you in writing” that are posted on this website. They offer additional information that can improve your writing techniques and add finesse to your game.
In conclusion, enjoy the experience! You can do it if you “just do it.”

David Richards is a retired teacher and former business owner that lives in Williamsburg, Virginia. He enjoys sharing any knowledge gained or lessons learned in his life in hopes that they may be applicable to others.

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Last Updated on July 27, 2020

20 Time Management Tips to Super Boost Your Productivity

20 Time Management Tips to Super Boost Your Productivity

Are you usually punctual or late? Do you finish things within the time you stipulate? Do you hand in your reports/work on time? Are you able to accomplish what you want to do before deadlines? Are you a good time manager?

If your answer is “no” to any of the questions above, that means you’re not managing your time as well as you want. Here are 20 time management tips to help you manage time better:

1. Create a Daily Plan

Plan your day before it unfolds. Do it in the morning or even better, the night before you sleep. The plan gives you a good overview of how the day will pan out. That way, you don’t get caught off guard. Your job for the day is to stick to the plan as best as possible.

Here’s How to Create a To-Do List that Super Boosts Your Productivity.

2. Peg a Time Limit to Each Task

Be clear that you need to finish X task by 10am, Y task by 3pm, and Z item by 5:30pm. This prevents your work from dragging on and eating into time reserved for other activities.

3. Use a Calendar

Having a calendar is the most fundamental step to managing your daily activities. If you use outlook or lotus notes, calendar come as part of your mailing software.

I use it. It’s even better if you can sync your calendar to your mobile phone and other hardwares you use – that way, you can access your schedule no matter where you are. Here’re the 10 Best Calendar Apps to Stay on Track .

Find out more tips about how to use calendar for better time management here: How to Use a Calendar to Create Time and Space

4. Use an Organizer

An organizer helps you to be on top of everything in your life. It’s your central tool to organize information, to-do lists, projects, and other miscellaneous items.

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These Top 15 Time Management Apps and Tools can help you organize better, pick one that fits your needs.

5. Know Your Deadlines

When do you need to finish your tasks? Mark the deadlines out clearly in your calendar and organizer so you know when you need to finish them.

But make sure you don’t make these 10 Common Mistakes When Setting Deadlines.

6. Learn to Say “No”

Don’t take on more than you can handle. For the distractions that come in when you’re doing other things, give a firm no. Or defer it to a later period.

Leo Babauta, the founder of Zen Habits has some great insights on how to say no: The Gentle Art of Saying No

7. Target to Be Early

When you target to be on time, you’ll either be on time or late. Most of the times you’ll be late. However, if you target to be early, you’ll most likely be on time.

For appointments, strive to be early. For your deadlines, submit them earlier than required.

Learn from these tips about how to prepare yourself to be early, instead of just in time.

8. Time Box Your Activities

This means restricting your work to X amount of time. Why time boxing is good for you? Here’re 10 reasons why you should start time-boxing.

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You can also read more about how to do time boxing here: Get What Matters Done by Scheduling Time Blocks

9. Have a Clock Visibly Placed Before You

Sometimes we are so engrossed in our work that we lose track of time. Having a huge clock in front of you will keep you aware of the time at the moment.

10. Set Reminders 15 Minutes Before

Most calendars have a reminder function. If you have an important meeting to attend, set that alarm 15 minutes before.

You can learn more about how reminders help you remember everything in this article: The Importance of Reminders (And How to Make a Reminder That Works)

11. Focus

Are you multi-tasking so much that you’re just not getting anything done? If so, focus on just one key task at one time. Multitasking is bad for you.

Close off all the applications you aren’t using. Close off the tabs in your browser that are taking away your attention. Focus solely on what you’re doing. You’ll be more efficient that way.

Lifehack’s CEO has written a definitive guide on how to focus, learn the tips: How to Focus and Maximize Your Productivity (the Definitive Guide)

12. Block out Distractions

What’s distracting you in your work? Instant messages? Phone ringing? Text messages popping in?

I hardly ever use chat nowadays. The only times when I log on is when I’m not intending to do any work. Otherwise it gets very distracting.

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When I’m doing important work, I also switch off my phone. Calls during this time are recorded and I contact them afterward if it’s something important. This helps me concentrate better.

Find more tips on how to minimize distractions to achieve more in How to Minimize Distraction to Get Things Done

13. Track Your Time Spent

When you start to track your time, you’re more aware of how you spend your time. For example, you can set a simple countdown timer to make sure that you finish a task within a period of time, say 30 minutes or 1 hour. The time pressure can push you to stay focused and work more efficiently.

You can find more time tracking apps here and pick one that works for you.

14. Don’t Fuss About Unimportant Details

You’re never get everything done in exactly the way you want. Trying to do so is being ineffective.

Trying to be perfect does you more harm than good, learn here about how perfectionism kills your productivity and how to ditch the perfectionism mindset.

15. Prioritize

Since you can’t do everything, learn to prioritize the important and let go of the rest.

Apply the 80/20 principle which is a key principle in prioritization. You can also take up this technique to prioritize everything on your plate: How to Prioritize Right in 10 Minutes and Work 10X Faster

16. Delegate

If there are things that can be better done by others or things that are not so important, consider delegating. This takes a load off and you can focus on the important tasks.

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When you delegate some of your work, you free up your time and achieve more. Learn about how to effectively delegate works in this guide: How to Delegate Work (the Definitive Guide for Successful Leaders)

17. Batch Similar Tasks Together

For related work, batch them together.

For example, my work can be categorized into these core groups:

  1. writing (articles, my upcoming book)
  2. coaching
  3. workshop development
  4. business development
  5. administrative

I batch all the related tasks together so there’s synergy. If I need to make calls, I allocate a time slot to make all my calls. It really streamlines the process.

18. Eliminate Your Time Wasters

What takes your time away your work? Facebook? Twitter? Email checking? Stop checking them so often.

One thing you can do is make it hard to check them – remove them from your browser quick links / bookmarks and stuff them in a hard to access bookmarks folder. Replace your browser bookmarks with important work-related sites.

While you’ll still checking FB/Twitter no doubt, you’ll find it’s a lower frequency than before.

19. Cut off When You Need To

The number one reason why things overrun is because you don’t cut off when you have to.

Don’t be afraid to intercept in meetings or draw a line to cut-off. Otherwise, there’s never going to be an end and you’ll just eat into the time for later.

20. Leave Buffer Time In-Between

Don’t pack everything closely together. Leave a 5-10 minute buffer time in between each tasks. This helps you wrap up the previous task and start off on the next one.

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Featured photo credit: Unsplash via unsplash.com

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