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Wikify Your Life: How to Organize Everything

Wikify Your Life: How to Organize Everything
Wedding plans

    In our lives we have all kinds of information that we need to keep track of — to-do lists, gift ideas, books we want to read, exercise or food logs, a budget, phone numbers, a weekly schedule, our goals — the list is endless. The problem is finding a good place to keep all of that information — the usual mode is to have these lists and logs and schedules scattered all over the place, but that is chaos.

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    If you want to be organized, put all you’re life’s info in one place. And if you need a great tool to do that, look no further than a personal wiki.

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    Wikis are everywhere, many are free, they’re easy to use, flexible as anything, an perfectly accessible anywhere, or portable if you want to take them on a USB thumb drive. Put everything into your personal wiki, and you’ll never have to look around for anything again.

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    What can you put into a wiki? Anything you can think of, including images and links to other types of files. Here are some great uses for a personal wiki:

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    • To-do lists: In fact, you can easily do a simple GTD, wiki style. GTD (the written part of it, at least) is just a bunch of lists. Many GTD programs have gotten pretty fancy, but at the heart, it’s just lists. Wikis do lists great. You could have a page with all your context lists, and next to each action, simply put an internal link to the name of the project, and voila — you’ve created a project page. So one page for all your context lists (and someday/maybe) and separate pages for each project. Simple and easy.
      To-do
      • Wish lists: What books, cd, DVDs, games, toys and gadgets you want. Make separate lists for each type of thing, or one great big “If I Were a Millionaire, I’d Own Everything on this List” list.
      • Gift ideas: birthdays or Christmas still months away? If you’ve got an idea, sock it away on this list and come back for it later.
      • Checklists: Never forget anything again. Create checklists for every common thing you undertake, at work or in your personal life, and store them all in your wiki. Packing lists, party planning checklists, chores lists, project checklists … you get the picture.
      • Reading list: I keep a list of all the books I read, along with a list of the books I have lined up to read next.
      • Logs: I like to keep logs of my exercise, but you could do a food diary, spending log, or anything really. If you’re working on a goal or habit, keeping track of them is one of the best ways to get there.
      • Goals: Write out your top goals for the year, and then under that, your mini-goals for this month. Then, of those mini-goals, what tasks you’re going to complete this year. This personal wiki will make your dreams come true.
      • Diary: I like to do a one-sentence journal. It’s easy, fast, and it’s nice to be able to look back on what happened in my life. I was never good at keeping a journal until I hit upon the one-sentence journal idea. Now it’s a habit, and one that’s vastly rewarding.
        Contacts
        • Contacts: Haven’t found an ideal contact manager? Just use a wiki. Easy to add new stuff, searchable, simple.
        • Workspace: If you use multiple computers, a wiki is a great place to do your work, accessible from anywhere with an internet connection.
        • Collaborate: A wiki page can be shared with a number of users, all of whom can be authorized to make changes, making a wiki a great way to work on a project with a group.
        • Bookmarks: Save your favorite sites, organize them by categories, and have it all in your personal wiki.
        • Snippets of text: find something useful on the web, or in a document? Paste it here to look up and use later.
          Vacation plans
          • Reference: If you have stuff you’ll definitely look up later, either for personal use or in a project, create a wiki reference page.
          • Plan: plan a wedding, party, event, vacation, home repairs, anything.

          These are just a few examples. You can probably think of a lot more.

          Where do you go if you want to create a wiki? There are hundreds of wikis on the web. Here are a few places to look to start you out:

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          The Gentle Art of Saying No

          The Gentle Art of Saying No

          No!

          It’s a simple fact that you can never be productive if you take on too many commitments — you simply spread yourself too thin and will not be able to get anything done, at least not well or on time.

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          But requests for your time are coming in all the time — through phone, email, IM or in person. To stay productive, and minimize stress, you have to learn the Gentle Art of Saying No — an art that many people have problems with.

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          What’s so hard about saying no? Well, to start with, it can hurt, anger or disappoint the person you’re saying “no” to, and that’s not usually a fun task. Second, if you hope to work with that person in the future, you’ll want to continue to have a good relationship with that person, and saying “no” in the wrong way can jeopardize that.

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          But it doesn’t have to be difficult or hard on your relationship. Here are the Top 10 tips for learning the Gentle Art of Saying No:

          1. Value your time. Know your commitments, and how valuable your precious time is. Then, when someone asks you to dedicate some of your time to a new commitment, you’ll know that you simply cannot do it. And tell them that: “I just can’t right now … my plate is overloaded as it is.”
          2. Know your priorities. Even if you do have some extra time (which for many of us is rare), is this new commitment really the way you want to spend that time? For myself, I know that more commitments means less time with my wife and kids, who are more important to me than anything.
          3. Practice saying no. Practice makes perfect. Saying “no” as often as you can is a great way to get better at it and more comfortable with saying the word. And sometimes, repeating the word is the only way to get a message through to extremely persistent people. When they keep insisting, just keep saying no. Eventually, they’ll get the message.
          4. Don’t apologize. A common way to start out is “I’m sorry but …” as people think that it sounds more polite. While politeness is important, apologizing just makes it sound weaker. You need to be firm, and unapologetic about guarding your time.
          5. Stop being nice. Again, it’s important to be polite, but being nice by saying yes all the time only hurts you. When you make it easy for people to grab your time (or money), they will continue to do it. But if you erect a wall, they will look for easier targets. Show them that your time is well guarded by being firm and turning down as many requests (that are not on your top priority list) as possible.
          6. Say no to your boss. Sometimes we feel that we have to say yes to our boss — they’re our boss, right? And if we say “no” then we look like we can’t handle the work — at least, that’s the common reasoning. But in fact, it’s the opposite — explain to your boss that by taking on too many commitments, you are weakening your productivity and jeopardizing your existing commitments. If your boss insists that you take on the project, go over your project or task list and ask him/her to re-prioritize, explaining that there’s only so much you can take on at one time.
          7. Pre-empting. It’s often much easier to pre-empt requests than to say “no” to them after the request has been made. If you know that requests are likely to be made, perhaps in a meeting, just say to everyone as soon as you come into the meeting, “Look guys, just to let you know, my week is booked full with some urgent projects and I won’t be able to take on any new requests.”
          8. Get back to you. Instead of providing an answer then and there, it’s often better to tell the person you’ll give their request some thought and get back to them. This will allow you to give it some consideration, and check your commitments and priorities. Then, if you can’t take on the request, simply tell them: “After giving this some thought, and checking my commitments, I won’t be able to accommodate the request at this time.” At least you gave it some consideration.
          9. Maybe later. If this is an option that you’d like to keep open, instead of just shutting the door on the person, it’s often better to just say, “This sounds like an interesting opportunity, but I just don’t have the time at the moment. Perhaps you could check back with me in [give a time frame].” Next time, when they check back with you, you might have some free time on your hands.
          10. It’s not you, it’s me. This classic dating rejection can work in other situations. Don’t be insincere about it, though. Often the person or project is a good one, but it’s just not right for you, at least not at this time. Simply say so — you can compliment the idea, the project, the person, the organization … but say that it’s not the right fit, or it’s not what you’re looking for at this time. Only say this if it’s true — people can sense insincerity.

          Featured photo credit: Pexels via pexels.com

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