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Why You Can’t Get Things Done (It’s All About the Ritual)

Why You Can’t Get Things Done (It’s All About the Ritual)

    So, you have studied the GTD system for months or years and you still can’t get things done? That obviously makes you a failure, right? Not exactly.

    One of the biggest problems that GTD practitioners face is that the don’t have a GTD ritual to keep themselves in the GTD mindset. You must keep a GTD ritual to make sure that your systems are clean, you have a clear focus of work and what needs done, and to know when you are taking on too much work (or not enough).

    Here are the keys to keeping a GTD ritual so you can finally get some stuff done.

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    Weekly or daily review

    If your GTD system is your entire life and brain put in one place, then the weekly review is the glue that holds it all together. GTD nerds tend to obsess with their taxonomies, project organization, what tools to use, etc. The sad truth is that it’s all for naught if you don’t review your projects and actions at least every week.

    Make sure to block out around 30 minutes to do your weekly review. If that is too much, or if you have some fast moving projects at the moment, then a daily review may be better. Whatever you choose, just remember to review.

    Hone your projects list

    Even David Allen says that one of the most important lists that you can create is your list of active projects. Right now in my OmniFocus database I have 55 active projects (that is 55 things that aren’t done that require more than 1 action to complete). Some of these are ongoing while others will be finished within a few weeks to a few months.

    The secret is just to have a list. This list will give you a good idea of how much time you have in your life and what is on your plate as well as help you know what you should be acting on at any given time.

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    Review your Horizons of Focus

    If you haven’t identified your Horizons of Focus, check out this article on how to do it. If you have identified your Horizons of Focus you need to review them regularly. Many GTD practitioners will create a nice list of the important things in their lives, but won’t take the time to go back and review them to see if their projects and actions reflect the areas they have identified to be important. Without this type of ritual, you run the chance of doing things that someone else thinks your should be doing, rather than what you know you should be doing to further your goals.

    Also, reviewing these horizons will help keep your focus on the things that are important to you and help you overcome taking trips down endless rat holes.

    Read Getting Things Done, again

    If you haven’t [picked up the book](https://www.amazon.com/dp/0142000280?tag=s7621-20–20] yet, what are you doing reading this article? If you have the book, then read it again. I suggest reading it at least twice a year so you can get back to the basics.

    Listen to some GTD talks, again

    There are some really great podcasts that the David Allen Company has provided for free. They range in topics from setting up systems and best practices of the 5 phases of GTD to how to plan projects and how to actually make intuitive choices in the “doing” phase.

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    While some of the GTD audio products that you can buy from David Allen Co. seem a little bit overpriced, I have found that they can be helpful. But, in all practicality, there is a lot of great stuff in the free podcast library that will help you get things done.

    Set dates to review your tool selection

    Rather than obsess about GTD tools and which tool are the best for your personal system, pick one that meets your current needs, stop fiddling with it, and then set a date in the future on your calendar (at least 6 months out) to look into tools again. When you look into new tools you will have a better perspective of what you need and don’t need in a GTD tool.

    By planning to review GTD tools in the future, you set yourself up to use your tool rather than it use you. This will help you focus on “doing” and less on the toolset that you use.

    Start a GTD group

    Something that I found to be a good experience as well as a great way to keep my system up to date was to find some like minded people that use GTD and start a mini discussion group. Most of the time this is quite informal but it at least has me revisit the core practices of the system on a regular basis.

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    You can also join the GTD forums to reach out to other GTD practitioners.

    Do

    The only way to get things done with a ritual is to make sure that you are actually doing everyday. If your system is fresh and organized, you should be able to open a context list and rifle through each next action. The ritual of “doing” is the most important one and the one that we sometimes forget to spend the most time on.

    (Photo credit: productivity or motivation via Shutterstock)

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    CM Smith

    A technologist and writer who shares advice on personal productivity, creativity and how to use technology to get things done.

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    Last Updated on July 2, 2020

    13 Common Life Problems And How To Fix Them

    13 Common Life Problems And How To Fix Them

    In life, we encounter problems as we breathe. But it doesn’t get to us until we feel a major impact, and that’s when it becomes a source of concern, hurt, or sorrow.

    Life problems, depending on their magnitude, can be clogs in the wheel of progress, and we may not be able to attain our full potential if we don’t learn to place our problems in the proper perspectives as suggested in Robert Schuller’s Tough Times Never Last.

    In this article, I have identified some common areas where you will most likely face problems as you make progress towards reaching your full life potential. I have also suggested practical approaches in handling, managing, and solving such problems.

    1. Financial Crisis

    We live in an uncertain world and a financial crisis may come at different stages of life. While you should always anticipate and prepare for a financial crisis, it may still catch you off guard or the magnitude may be far more than any preparation you have made over the years.

    It could be that you lost your job or a major investment, got slammed with a lawsuit that threatens your savings, or have your livelihood be affected by a major disaster. So what do you do when you are in a financial mess?

    Solution

    To overcome a financial crisis, you will have to come to terms with the crisis. Acknowledge and accept the situation and begin recovery by setting your financial priorities right.

    The next thing to do is to identify the cause of the crisis. If it’s due to a job loss, then your effort should be directed at getting a new job. If it is having multiple debts, look for ways to consolidate your debt so that your monthly debt repayment can be consolidated into one instead of being burdened with multiple payments.

    You can also sell some of your assets to raise money to save the situation, or look for a better job if you are earning less at your current job. Don’t hesitate to ask for help from family and friends if you need to.

    2. Health Crisis

    Another major problem that might come up in your life is a health crisis. This is not far-fetched because our body systems work round-the-clock, even when we are sleeping. As a result of this, and if you don’t maintain routine health habits, health deterioration might begin to set in. Things might even get serious if you don’t attend to it early.

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    Solution

    When you are facing a major health crisis, the first thing to do is to consider lifestyle changes. This includes cutting down on junks, eating healthy diets, exercising, breathing fresh air, taking some sun, etc.

    Apart from the lifestyle changes, you have to seek quality medical help and make sure you get different opinions about the state of your health so you can get the best affordable care.

    3. Relationship, Marriage, and Family

    There may not be anything as sweet as love and family life, but it can also be the source of pain for some. Human imperfections in a relationship can cause a major crisis in life. This has been a stumbling block to many on their path to fulfillment.

    Solution

    The best thing to do is to prevent relationship problems from happening, but if they do happen, you need to face reality and begin to take steps towards addressing them. Do your best to keep the lines of communication open as this can help in strengthening your struggling relationship. Talk about the challenges with your partner and look for common grounds.

    You can also arrange to see a counselor together or read books that address the specific challenges you are facing. The worst thing you can do is to end a relationship and that’s only when you have exhausted all other options.

    4. Workplace

    The workplace is supposed to be a place where we dutifully render the services for which we’ve been hired.

    However, it is not impossible to face animosity at work—dealing with toxic people who would rather not see any good in what you do. It might be caused by differences in background, attitudes, and unhealthy competition that can result in personal conflicts. This can create undue stress and reduce productivity.

    Solution

    Be as professional as possible when dealing with toxic people. Be kind and show understanding, and try to avoid personal confrontation.

    You can even try to reach out to the persons and invite them over for a coffee and get to understand their worldview. This can help you to connect with them at their level so that you can avoid unnecessary stress for yourself.

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    5. Career Pressure

    In your quest to become more successful, you will likely encounter work-related pressure. Such can come when trying to stabilize your career or climb the career ladder. It can also come as a result of overworking and having no life. Career pressure is one of the most common life problems.

    Sometimes, it may be that the promotion you are working hard to get is not coming or positions you are qualified for are being offered to others. The pressure can get more intense when you find that most of your colleagues are moving ahead of you.

    Solution

    Check to find if you have personal or attitudinal problems. Some attitudinal problems can put you at a disadvantaged end. It may be poor communication, poor personal grooming, or poor relationship and networking skills. If it is any of these problems, then work on improving yourself in those areas.

    You can also observe your colleagues who are succeeding and take note of what they are doing differently.

    6. Unfair Treatment

    We are in a world where some people often think they have some privileges over others and may want to exercise this thinking and treat others unfairly. If you find yourself in an environment where you are being oppressed or treated badly because of your race, gender, or current status, this can make you feel really bad and can also affect your psyche and productivity.

    Solution

    There is the temptation to decry your treatment, defend yourself, and demand a change immediately, but you should really wait for the right opportunity to do that.

    When the time is right, reach out directly to the person or authority involved, and make it private. Meanwhile, you should be factual about the instances of your unfair treatments. Don’t just say it that you are being treated badly; give several undeniable instances.

    Once you’ve made your grievances known politely, keep being you. If things don’t change, you can cocoon yourself in that environment. If you have an option to leave, you can do so as well.

    7. Emptiness and Boredom

    When you are in a rut, everything becomes normal, dull, unproductive, and yet difficult to change. This can lead to feelings of emptiness and boredom. This may not seem like a serious life problem, but it can have a great impact on your life.

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    Solution

    To overcome boredom and emptiness, break out of your routines, and deliberately create a new experience for yourself. If you can’t leave your job to find a new one, start doing other things that reflect your true passion. Sometimes, the things that give us the needed drive in life are not our day jobs.

    8. Confusion

    Confusion is described as a change in mental status in which a person is not able to think with their usual level of clarity.[1]. It is inherent in forgetfulness and lack of concentration.

    It can be caused by different things including medical and environmental factors. It can also be due to the experience of a loss, a heartbreak, or abuse.

    Solution

    Don’t allow the situation to deteriorate into something more serious. Try to snap out of whatever experiences you have had that is causing confusion. Seek medical help if necessary or talk to a psychologist.

    9. Friendship Problems

    We need friends in our lives to rob minds and hang out together and even help us when we run into trouble. But many people have found themselves in serious trouble as a result of the company of friends they keep. They’ve experienced jealousy, backstabbing, and betrayal of trust. Some friends have even used the information freely provided in times of friendship to betray trust.

    Solution

    Don’t open up on everything to friends. Keep some information only to yourself. If you notice that a friend is working against you, confront them with the truth. Limit your interaction with them or get rid of such toxic friends completely.

    10. Haunting Past

    We all have pasts, and we might have done some crazy stuff in the past before we begin to live a more civilized and decent life. But sometimes, the past comes back haunting. It’s even worse when life problems of the past haunt you back and become problems of the present.

    It may be that what you have done is now striking your conscience, keeping you awake at night. Or someone who knows about it is trying to use it against you, and it is standing in the way of your progress.

    Solution

    Be true to yourself and forgive yourself. If it is an issue with another person, you can reach out to the person to settle with them. If it is a secret that is now being leaked out, own up to it, take responsibility, and move on.

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    11. Safety and Security

    You may find yourself in an environment where there have been unexplained murder, gun violence, police brutality, insurgencies, and other life-threatening situations. This can make you feel like you might be the next victim. What should you do in this situation?

    Solution

    Ensure that you watch where you go and keep your home secure. You can also get involved in a neighborhood community watch to collectively find solutions to the threat. If the situation persists, you can move to a more secure location.

    12. Failure

    Failure can bring disappointment and can also slow the pace of progress. But failure is also part of life, and we have to learn to deal with it. But what do you do when an experience of failure weighs you down?

    Solution

    You can read a book or biography to get inspired by other people’s success stories.

    13. Grief

    No one loves to grief but we can’t totally shield ourselves from it. The loss of a loved one is painful and, if not properly handled, can lead to an emotional breakdown.

    Solution

    Take your time to express emotions. You can also pen an emotional tribute to the individual. Writing can help us bring out the feelings that cannot be expressed otherwise, and it helps us breathe a sigh of relief.

    You can also cope with your grief by helping them to realize some of their unfulfilled dreams or do something in their honor. Lastly, while you think about your loss, you will still have to move on, accepting the fact that life is transient.

    The Bottom Line

    Problems are what make life worth living. They help us adapt to become tougher as we adapt to different situations. Always remember that whatever problem you are facing has a solution or, at least, a manageable approach.

    Therefore, never allow your challenges to stop you from fulfilling your true potentials in life.

    More Tips to Help You Get Unstuck

    Featured photo credit: Danka & Peter via unsplash.com

    Reference

    [1] Medicinet: Confusion: Symptoms & Signs

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