Advertising
Advertising

Why We Over-Complicate GTD and What To Do About It

Why We Over-Complicate GTD and What To Do About It

    Disclaimer: I am a GTD guy, so I tend to interchange GTD and productivity throughout the article.

    If you read this blog on a regular basis, or blogs like it, it is probably to find some sort of secret way to get more done in your day.

    So many people after reading David Allen’s Getting Things Done walk away with the attitude that everything outlined in it is “common sense”. The ideas in the book are simple, so simple in fact that we sometimes “fake ourselves out” into thinking that there just has to be something more to it. This can’t possibly be as easy as writing everything down and putting it in places and lists that we trust and we know that we will continually review. There’s got to be more.

    Advertising

    Over-analyzing productivity

    This type of thinking that GTD and other productivity systems require some sort of special tool or workflow to become really valuable leads practitioners in a cult-like fashion to purchasing better pens, Brother labelers, and to go on the never-ending Google search to find the perfect GTD application and setup.

    The thing is is that we are only complicating the idea of getting things done in our lives and only making it harder on ourselves. When you tweak your GTD “system” to make sure that you have your contexts, folders, and tagging just right (God forbid you screw up your tagging) you aren’t being productive. You may think organizing your project’s next actions in such a way that everything is planned out and “perfectly” is the idea of GTD and the essence of being productive, but it isn’t.

    Why we complicate GTD and our own productivity

    After a bunch of reading and looking at productivity systems over the past 5 years I have come to the same conclusion that most everyone else has about why we complicate productivity, work, and ultimately become terrible procrastinators.

    Advertising

    It’s all about fear. Nothing else.

    If you have a project on your list that hasn’t been moving forward, it most always has to do with  fearing the outcome because of not identifying the correct next actions. Either that or you are truly incapable  of doing the tasks to complete it (skill-wise or other-wise). The thing is that fear is not the direct reason that we over complicate GTD and our system. Not identifying the fear of a project or action is the reason that we over complicate our systems of productivity.

    Because of this “unawareness” of fear of uncertainty about our projects, we tend to procrastinate and blame our system as the reason that we can’t get the stuff done on our lists. From here on out it is a snowball effect of trying to find the perfect tools and setup so we can get more things done.

    Advertising

    Listen, I am all about making a system very approachable and fun to use, but if you can’t check off the task of calling your Mom for a couple of months, then maybe the way that you tag your tasks is the least of your concerns.

    From identifying fear to action

    If you sound like someone outlined above then there is an easy process to get back on track and make GTD work for you.

    1. First and foremost, layoff the Productivity Pr0n. That is, quit looking for the best GTD app for ‘x’, or how to GTD with ‘x’ tool. You can end up doing this forever and never getting anything done. Just layoff.
    2. Pick a tool and stick with it. Hell, just use pen and paper until you really get how to “do GTD”, or if you absolutely have to use something on a computer consider very simple tools like a text file. Just pick something that you can use to concentrate on the process rather than the tweaking of the tool.
    3. Prune your next action and projects lists ruthlessly. If there is something that has been on there for months without any movement, get rid of it. If it is something that you really need to do and you just aren’t doing then throw the thing back in your inbox to process again.
    4. Identify next actions and do them. If you don’t want to do the thing that is on your list then take it off your list.

    It sounds stupid I know; “just do the task”. But really this is what needs to be done. If you can’t do what you have planned to do, then it is time to take a deeper look at what is holding you back. This could be that you don’t have the necessary inputs or that you are over-committed with other projects and responsibilities. Regardless, to move forward on any task or project you have to either just do what you have identified or figure out why you aren’t doing it.

    Advertising

    So, why do we over-complicate the simple process of GTD? It comes down to fear of doing something on our lists and then blaming our system for the project or action not getting done. Hopefully, if you take a step back, identify your fears in your list, simplify your system so it’s just you and your actions, and then act or re-commit to the actions you can stop the endless cycle of over-complicating your productivity practice.

    More by this author

    CM Smith

    A technologist and writer who shares advice on personal productivity, creativity and how to use technology to get things done.

    How to Beat Procrastination: 29 Simple Tweaks to Make 5 Project Management Tools to Get Your Team on Track To Automate or not to Automate Your Personal Productivity System Design Is Important: How To Fail At Blogging 7 Tools to Help Keep Track of Goals and Habits Effectively 6 Unexpected Ways Journaling Every Day Will Make Your Life Better

    Trending in Lifehack

    1 20 Unusual Uses for Coca-Cola That You’ve Never Considered 2 A Review of the Book “The Art of Learning” 3 The Lifehack Show: How Exercise Slows Aging with Judy Foreman 4 5 Steps To Move Out Of Stagnancy In Life 5 The Lifehack Show: Overcoming Anxiety Through Personal Agency with Dr. Paul Napper

    Read Next

    Advertising
    Advertising
    Advertising

    Last Updated on February 11, 2021

    20 Unusual Uses for Coca-Cola That You’ve Never Considered

    20 Unusual Uses for Coca-Cola That You’ve Never Considered

    Coca-Cola is an adored product the world over. While keeping yourself in good health means moderating how often you enjoy this drink, Coca-Cola lovers will be happy to hear that there are plenty of uses for the soda pop that don’t involve ingesting it. Impressively, Coca-Cola can be used to help you clean, get rid of rust, and even help maintain your garden. Whether you are looking for a way to finally get rid of those pesky stains, or just want to find new ways to love this drink, these 20 jaw-dropping and unusual uses for Coca-Cola will blow you away.

    Kill pests in your garden

    Coca-Cola is also an effective pest control method for your garden. To rid yourself of plant munching slugs and snails, pour a small bowl of Coca-Cola and place it near your garden or flowerbeds. The smell will attract these crawling bugs and the drink’s acidity will kill them.

    Defrost your windshield

    Incredibly, Coca-Cola can also defrost your windscreen in the wintertime. Simply pour Coke liberally across your windshield and wait about a minute. The ice should turn to slush for easy removal.

    Clean your pans

    Coca-Cola is also useful in the kitchen, especially on burnt pans. For any pan with burnt on messes, pour a can of Coke into the pan and simmer. The mess should easily wipe away. You can also soak kettles and other kitchen items in Coca-Cola to remove scale and build up.

    Advertising

    Clean bugs from your windshield

    Another way Coca-Cola can aid in your car care is by removing bugs and gunk from your windshield. Soak a cloth in coke, then rub across your windshield. Just be careful not to get any on your paint job.

    Remove rust from your car

    Coca-Cola is also useful when removing rust. The simplest method is to dip crumpled tinfoil in Coca-Cola, then give the item a scrub and you should be rust free.

    Loosen rusty bolts

    Similarly, use Coca-Cola to loosen up a rusty bolt. Simply unscrew the bolt half a turn and pour on Coca-Cola. Let it sit, then give the metal a wipe. The bolt and screws will be one hundred percent in no time.

    Remove stains from your fabric

    Surprisingly, Coca-Cola is incredibly helpful when removing stains from clothing and fabric. Coke will easily remove grease stains, as well as blood spots. Remember that Coca-Cola itself is brown, so stains on light fabrics might be better removed another way.

    Advertising

    Remove oil spots

    Another way to use Coca-Cola is to remove oil stains from cement. Whether it’s your garage or your driveway, soak the stain in Coca-Cola for a few hours then hose off.

    Relieve jellyfish stings

    Should you be unwilling to neutralize a jellyfish sting the traditional way (with urine) pouring Coca-Cola on the sting will also do the job.

    Clean your car engine

    Coca-Cola is also an effective ways to clean your car engine. Believe it or not, Coke distributors have reportedly been a fan of this technique for ages. 

    Use it in cooking

    Coca-Cola is also a fantastic addition to many recipes. Using Coca-Cola to cook pot roast or steaks in will easily tenderize the meat for you. Mixing Coke with ketchup or barbecue sauce also makes for a delightfully sweet glaze.

    Advertising

    Clean your old coins

    Another way to use Coke to clean is to soak tarnished coins in the soda. About ten minutes should be enough to get rid of the muck.

    Clean your tiles

    Incredibly, Coca-Cola can also be applied to tiles to effectively clean grout. Let Coke sit on the tiles that need cleaning for a few minutes, then wipe away.

    Supercharge your compost

    Coke is also an impressive way to speed up your compost. The sugar in Coca-Cola feeds micro organisms, plus the acidity will help your compost break down faster.

    Remove gum from your hair

    Coca-Cola can also help you avoid a major hair disaster. If you have gum stuck in your hair, dip the gum into a small bowl of Coke and let it sit for a few minutes. The Coca-Cola breaks down the gum, allowing you to wipe it off.

    Advertising

    Fade unwanted hair dye

    Similarly, if you made a mistake with your hair dye, Coca-Cola comes to the rescue. It’s probably best to get in the shower first, then pour Diet Coke over your hair. Let the soda sit for a few minutes, then wash your hair like normal. This method is effective in removing temporary hair dyes, but will likely only fade professionally applied dyes.

    Clean marker stains

    Coca-Cola is also an easy way to remove marker stains from carpet. Apply a small amount of Coke, scrub the spot, then clean with soapy water. Again, remember that Coca-Cola is brown, so removing stains on white or light-colored carpets might be better achieved with another method.

    Clean your toilet

    Coca-Cola can also help you clean elsewhere in the house. To easily clean a toilet, pour Coca-Cola all around the bowl and let it sit. There’s no need to scrub, simply flush and your toilet should be sparkling clean.

    Feed your plants

    Coca-Cola is also a surprising way to add a little extra life to some flowering plants. Particularly with azaleas and gardenias, adding a small amount of Coca-Cola to the soil can deliver nutrients your plant may be low on.

    Get rid of bugs at a picnic

    The last of our unusual uses for Coca-Cola is to safeguard your picnic or outdoor lunch from pests and wasps. Simply pour a small cup of Coca-Cola and set it out about a half hour before you start to eat. By placing the cup away from your site, bugs will be drawn to the soda and not your lunch.

    Featured photo credit: Omer Wazir via flickr.com

    Read Next