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Tracking Your Cycles – What’s Your Level?

Tracking Your Cycles – What’s Your Level?
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    A lot has been written about personal daily cycles – such as biorhythms (which has its skeptics), circadian rhythms, and ultradian rhythms. No matter where you stand on how much is science and how much is schlock – we’ve all experienced different levels of energy and sharp-mindedness throughout the day. Personally I don’t care if it’s a body clock, psychological, or the cycles of the moon and stars – I know at certain times during my workday I’m better at certain tasks. By tracking and knowing what those cycles are, you can greatly increase your productivity – among other things.

    Where Am I Now?

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    There are lots of tools, techniques, and programs for tracking your daily cycles, but I found most to be overly complex. My goal is to simply capture at what times of the day I tend to be more creative, alert, tired, etc. The easiest way I found, is to use a timer, and every hour write down where I am on a scale from one to ten in 3 areas – energy level, creative level, and yap level. Doing this for a week shows some definite patterns, and I began to structure my day accordingly.

    Energy Level

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    Everyone has high energy and low energy cycles throughout the day. They may be associated with sleep patterns or eating patterns, but knowing when you have more energy is extremely beneficial. Set a timer (I’ve used AlfaClock on Windows and Khrono on Linux) and for each interval hour, write down or mark off where your energy level is – 1 to 10. Are you a morning person – ready to go first thing? Or do you really start to pick up steam after lunch? Keeping track of where your energy level is, lets you better plan things like meetings, writing, project work, and naps (if you’re lucky).

    Creativity Level

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    Finding your peak creativity level is a great way to find the best time for things like writing and design. Creative blocks can often be a symptom of working at a time when your creativity level is low. Using the same method as tracking energy level, begin to track when you feel most creative, and when you don’t. This may be a little more difficult to determine than energy level, but over the course of a few days, you’ll begin to see patterns develop.

    Yap Level

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    One area that’s not usually associated with cycles is what I call my yap level – when I feel like talking and when I don’t. When I discuss this with folks, many have one of those ah-ha moments, and realize they too have varying yap levels during the day. I try to schedule calls, meetings, and podcasts during those times when my yap level is up. I find that it’s less strain on my voice. It may be totally psychological, but honestly I don’t care. It works for me, and for those I’ve recommended it to. It may come as no surprise that my high yap levels coincide with high energy levels, and vice versa. My low energy times also become my quiet time, and I use it for processing email, feeds, and other less intensive tasks.

    Now What?

    If you are lucky enough to be self employed, or at least self directed, you can use your daily cycles to your advantage. Scheduling work and other tasks around times when you can best accomplish them makes for a more productive day. But even if you have less control of your own schedule, just knowing your cycles can at least help you better mange the time you do have.

    Tony D. Clark writes, draws cartoons, designs software and websites, and spends a lot of time talking others into working from home, being creative, and doing what they love. His blog Success from the Nest focuses on helping parents who want to do meaningful work from home and have more time for their families. His weekly podcast The Creative Venture is designed to bridge the gap between creativity and practical business knowledge, helping creative people earn an income from their gifts.

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    Tony D. Clark

    Tony is the blog owner of "Success from the Nest". He aspires to help people do meaningful work and reach their dreams.

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    Last Updated on March 31, 2020

    Why Do I Procrastinate? 5 Root Causes & How To Tackle Them

    Why Do I Procrastinate? 5 Root Causes & How To Tackle Them

    Procrastination is something many people can relate to and I, myself, have been there and done that. Yes, I write all about productivity now, but when I first started out on my career path, I would often put off work I didn’t want to do. And most of the time I didn’t even realize I was doing it.

    So what changed?

    I thought to myself, “why do I procrastinate?” And I started to read a lot of books on productivity, learning a great deal and shifting my mind to the reasons why people procrastinate.

    My understanding brought me a new perspective on how to put an end to the action of procrastination.

    Procrastination slows your goals and dreams way down. It can create stress and feelings of frustration. It rears its ugly head on a regular basis for a lot of people. This is particularly apparent at work with day-to-day projects and tasks.

    But, why do people self-sabotage in this way? Essentially, there are 5 reasons behind procrastination. See if you can identify with any of these in your own work life.

    1. The Perfectionist’s Fear

    Procrastination is sometimes a subconscious fear of failure.

    If you put off a task enough, then you can’t face up to the potential (and usually imagined) negative results. If you’re a stickler for minor details, the stress of getting things ‘just right’ may be too much and cause you to delay continuing the task.

    Either way, fear is at the root cause and can sabotage your desire to move forward.

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    How to Tackle It?

    Try visualizing the completion of your task in a positive way.

    For example, you have a presentation that your boss wants you to conduct for a potential client. Visualize yourself standing in the meeting room confident, meeting the eyes of the client and seeing them light up as you explain the concept simply and concisely.

    Imagine your boss telling you how great you did and you were the best person for the job. Think about how it would feel to you and focus on this as you move forward with the task.

    2. A Dreamer’s Lack of Action

    This is a person who is highly creative and has many brilliant ideas but can’t quite seem to bring them to fruition.

    The main reason for this is because there’s usually no structure or goal setting involved once the idea has been created. This aimless approach ends up manifesting as a lack of decision-making and significant delays on a project.

    How to Tackle It?

    Write down a timeline of what you want to achieve and by when. Ideally, do this daily to keep yourself on track and accountable for progression. Creative minds tend to jump from one idea to the next, so cultivating focus is essential.

    If you’re designing and creating a new product at work, set out a task list for the week ahead with the steps you want to focus on each day. Doing this ahead of time will stop your mind from wandering across to different ideas.

    Learn about how to plan your time and take actions from some of the successful people: 8 Ways Highly Successful People Plan Their Time

    3. An Overwhelmed Avoider

    This is one of the most common reasons for procrastination; the sheer overwhelm of a daunting task.

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    The complexity of a task can cause the brain to lose motivation and avoid doing it altogether choosing instead to stay in its comfort zone.

    The search then starts for a more enjoyable task and the harder tasks are put off. This can cause stress and dread when the task inevitably comes up to be completed.

    How to Tackle It?

    Break the challenge down into smaller tasks and tackle each one individually.

    For example, if you have a project that has technical elements to it that you know you’ll find challenging, list each step you need to take in order to complete these difficult elements. Think of ways you can resolve potential hurdles. Perhaps you have a coworker that may have time to help or even consider that the solution may be easier than you initially think. Put each task in order of most daunting to least daunting. Ideally, try to deal with the more challenging parts of each task in the morning so that momentum is created as the tasks get easier through the day.

    A reward system will also help you stay motivated so, once completed, you can enjoy your treat of choice.

    If you want to know how to better handle your feelings and stay motivated, take a look at my other article: Procrastination Is a Matter of Emotion, Here’s How to Stop It

    4. The Busy Bee Who Lacks Prioritization

    Either you have too many tasks or don’t truly acknowledge the differing importance of each task. The result? Getting nothing done.

    Time is spent switching constantly from one task to another or spending too much time deciding what to do.

    How to Tackle It?

    It’s all about priorities and choosing important tasks over urgent ones.

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    Make sure to question the value and purpose of each task and make a list in order of importance.

    For example, throughout your work day, you can waste a lot of time dealing with ‘urgent’ emails from colleagues but, you need to ask yourself if these are more important than working on a task that will affect, say, several office projects at once.

    Help yourself to prioritize and set a goal of working through your list over the next few hours reassessing the situation once the time is up.

    In my other article, I talk about an effective way to prioritze and achieve more in less time: How to Prioritize Right in 10 Minutes and Work 10X Faster

    5. The One with Shiny Object Syndrome (Distraction-Prone)

    This is another common cause for procrastination; just simple distraction.

    Our brains aren’t wired to focus for long periods of time and it looks for something else. So throw in a bunch of colleagues equally looking for distractions or checking your phone mindlessly, and you’ve got a recipe for ultimate procrastination.

    However, this type of procrastination may not always be an unconscious decision to sabotage and put off work. It’s simply a result of your work setup or types of coworkers you have. Only you know the answer to that.

    How to Tackle It?

    Be mindful of your workspace and potential distractions. Schedule a specific time to converse with your coworkers, put headphones on to minimize listening to what’s going on around you, and switch your phone off.

    Aim to do this for 20-30 minutes at a time and then take a break. This will be a much more efficient way of working and getting what you need done. This is also why scheduling down time is so important for productivity.

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    Whether this type of procrastination is self-sabotage or being a victim of a distracting environment, either way you can take control.

    If you need a little more guidance on how to stay focus, this guide can help you: How to Focus and Maximize Your Productivity (the Definitive Guide)

    Bottom Line

    I’m going to be bold and assume you identified with at least one of these procrastination pitfalls.

    You could be trapped in the endless cycle of procrastination like I was, that is, until I decided to find out my why behind putting off tasks and projects. It was only then that I could implement strategies and move forward in a positive and productive way.

    I killed the procrastination monster and so can you. I now complete my tasks more efficiently and completely killed that feeling of stress and falling behind with work that procrastination brings.

    I know it’s not easy to stop procrastinating right away, so I also have this complete guide to help you stop it once and for all: What Is Procrastination and How to Stop It (The Complete Guide)

    Featured photo credit: Luke Chesser via unsplash.com

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