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Timeslicing for Humans

Timeslicing for Humans

I’m wired wrong. I’ll be the first to admit it. To be in the Getting Things Done crowd, I’m supposed to blissfully work along on a project until I’ve completed all the next actions, pausing one might assume, for lunch and bathroom breaks. Not me. I can’t do it. I need chunking.

Computer processors can work on lots of things at a time by taking chunks of resources and throwing them at various requirements a little bit at a time, right? When you eat dinner, most of you eat a little of everything on the plate, not one category of food at a time. Why not approach your projects that way? There are some pitfalls to consider, and some adjustments that must be made. Here’s a method to consider.

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  • List the Projects Out Clearly– I’m into 3×5 cards right now. I take a Sharpie and write out the titles of the projects I’m working on, and then I line them up on my cork board in a nice row. Up there right now are: record ___ podcast, finish audio edit of interview, do Jean’s picture, edit Father’s Day movie, and a few more (14, sadly). Each one has a card. Each one has room to add another card for the next step.
  • List the next actions for all these projects– Be realistic. List a few hours’ worth on a separate card for each project. So, if you’ve got 14 cards with project names, take 14 more 3×5 cards and put on each one individually everything you COULD work on with regards to that project for the next two hours.
  • Get a timer– You can use a manual digital timer ($5 at most big box stores), or an online-style timer. Set it for 20 minutes.
  • Map your time– If you have two hours to get things done, map the following: 20 minutes for work, 5 minutes to switch. Get as many iterations of that into two hours. If I did my math right, that’s five iterations of 20 minutes, and four iterations of 5 minutes. Our minds take five minutes to switch and re-engage between tasks of any decent level of complexity. By building this into your plan, you properly account for it. Now, take another 10 minutes out for fidgeting, getting up to use the bathroom, etc. Make it four iterations of 20 minutes, and six iterations of 5. Now you’re good.
  • Plot the map– Write down what you’re doing in the 20 minute spots.

    20- record podcast
    20- edit Jean’s photo
    20- finish audio
    20- fix old podcast

  • Do your work– Now, just execute against those two hours that you’ve set aside to do work, realizing that you’ve got four projects you can tackle bits of in those 20 minutes, and start picking off those next actions.

The purpose of this exercise is to say that you don’t have to work on projects in the start-to-finish approach mindset. You can, instead, chunk things up in a way that matches the way your brain works. The optimum amount of time someone focuses on anything is between 25-30 minutes (I read that once with regards to giving presentations and training classes). To that end, give yourself breaks.

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Yes, it looks a little less productive on paper when I tell you that every 2 hours really only yields 80 minutes of work. But really, if you examine your own situation, isn’t that true of what you’re doing now? Even if you work on one project linearly, aren’t you giving it 20 minute or so bursts, and then getting up for a stretch and a cup of coffee? So, in either case, you now can better allot your time.

Appropriately estimating time is a Top 3 complaint with regards to project management “lessons learned” reviews. Get ahead in this game whether you’re a project manager or an individual contributor by realizing how people work optimally. If you’re the individual contributor, and if the projects aren’t even your day job, feel free to play around with the idea of slicing your attention between projects.

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The results might be surprising.

–Chris Brogan slices time all day long. Last night, he sliced up a new podcast entitled “Sounds of BarCamp Boston,” and you can listen to it at Grasshopper Factory. There are some new tips posted on minimizing web surfing over at [chrisbrogan.com]. Stop by.

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Last Updated on November 19, 2019

How to Become an Early Riser and Stay Energetic

How to Become an Early Riser and Stay Energetic

When you become an early riser, you’ll experience a lot of benefits including feeling more energized and having more time to do what you want.

If you’d like to become an early riser, there are some things you should know before you run off to set your oft-ignored alarm clock.

So how to become an early riser?

Here are five tips I’ve discovered to be most helpful in making the transition from erratic sleeper to early morning wizard:

1. Choose to Get up Before You Go to Sleep

You’re not very good at making decisions when you’ve just woken up. You were in the middle of a dream in which [insert celebrity crush of choice here] is serving you breakfast in bed only to be rudely awakened by the harsh tones of your alarm clock. You’re frustrated, angry, confused, and surprised. This is not the time to be making decisions about whether or not you should stay in bed! And yet, most of us leave the first decision of our day to be made in a blur of partial wakefulness.

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No more!

If you want to be a consistently early riser, try making your decision to rise at a specific time before you go to sleep the night before. This frees you from making the decision in the morning when you’ve just woken up. Instead of making a decision, you have only to follow through on your decision from the night before.

Easier said than done? Of course. But only for the first few times. Eventually, your need for raw willpower to get out of bed will diminish and you’ll be the proud parent of a new habit!

Steve Pavlina suggests you practice getting out of bed during the day[1] to get a few of the “practice sessions” out of the way without the early morning fog in your head.

2. Have a Plan for Your Extra Time

Let’s say you’ve actually made it out of bed 2 hours before you normally would. Now what? What are you going to do with all this time you’ve discovered in your day?

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If you don’t have something planned to do with your extra time, you risk falling for the temptation of a “morning nap” that wipes out all the work you put into getting up.

What to do? Before you go to bed, make a quick note of what you’d like to get done during your extra hours the following day. Do you have a book to write, paper to read, or garage to clean? Make a plan for your early hours and you’ll do more than protect yourself from backsliding into bed.

You’ll get things done and those results will fuel your desire to build rising early into a habit!

3. Make Rising Early a Social Activity

Your internet or social media buddies just don’t have enough pull to make your new habit stick in the long term. The same cannot be said for the people you spend time with as part of your early morning routine.

Sure, you could choose to read blogs for two hours every morning. But wouldn’t it be great to join an early breakfast club, running group, or play chess in the park at 5am?

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The more people you get involved in making your new habit a daily part of your life, the easier it’ll be to succeed.

4. Don’t Use an Alarm That Makes You Angry

If we’re all wired differently, why do we all insist on torturing ourselves with the same sort of alarm each morning?

I spent years trying to wake up before my alarm went off so I wouldn’t have to hear it. I got pretty good, too. Then I started using a cellphone as my alarm clock and quickly realized that different ring tones irritated me less but worked just as well to wake me up. I now use the ring tone alarm as a back up for my bedside lamp plugged in to a timer.

When the bright light doesn’t work, the cellphone picks up the slack and I wake up on time. The lesson learned? Experiment a bit and see what works best for you. Light, sound, smells, temperature, or even some contraption that dumps water on you might be more pleasant than your old alarm clock. Give something new a try!

5. Get Your Blood Flowing Right After Waking

If you don’t have a neighbor, you can pick fights with at 5am, you’ll have to settle with a more mundane exercise. It doesn’t take much to get your blood flowing and chase the sleep from your head.

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Just pick something you don’t mind doing and go through the motions until your heart rate is up. Jumping rope, push-ups, crunches, or a few minutes of yoga are typically enough to do the trick. (Just don’t do anything your doctor hasn’t approved.)

If you live in a beautiful part of the world like me, you might want to use a bit of your early morning to go for a walk and enjoy the beauty of the world around you.

If you have a coffee shop open within walking distance, dragging yourself out of bed for a cup of coffee to savor on your walk home as the world wakes around you is a wonderful experience. Try it!

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Featured photo credit: Nomadic Julien via unsplash.com

Reference

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