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Time and Procrastination: Using Technology To Become Efficient With Your Time

Time and Procrastination: Using Technology To Become Efficient With Your Time

Ever since I started school I have had to battle my procrastination. Sometimes it almost feels like a disease; one that is treatable at times, but just seems to never go away. Because of my bad procrastination, I adopted systems like GTD,  a calendar and scheduled and time-blocked everything,  reminders of important tasks and due dates “dinging” from everywhere. What I found is that unless I am on top of my game and choosing to “be productive”, I easily fall back into the pit of procrastination, where time is never “of the essence”.

Objective and subjective time

I’ve read quite a few books and essays on the psychological effects and reasons of procrastination. Something interesting that has stuck with me is in the book Procrastination by Jane B. Burka (not an affiliate link) having to do with the way that “procrastinators” perceive and interact with time. According to Burka there are two ways that we deal with and understand time: objectively and subjectively. Objective time is “measured by clock and calendar” and is predictable where as subjective time is measured by our own personal understanding and is outside of clock time.

As you can see, if your personal subjective time isn’t lining up with the world’s objective time you can have some serious issues, especially since your boss, your professors, and your spouse tend to base everything off of objective time.

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I have this problem with objective time and after reading through Procrastination I decided to break myself of it by employing some different techniques when it came to my “time management skills” or lack thereof.

Track, track, track

    Some bright person once said, “if you can’t measure it, you can’t manage it” and that holds completely true with managing your time. The first thing that I had to do to understand how I use my time was track almost everything. For instance, I found myself being late in the mornings for work and always blamed it on something external; like the winter weather, traffic, how long it took to get gas in the morning etc. It wasn’t until I started tracking how long it actually took me to take a shower and get out of the house did I understand that I needed to get up about 20 minutes earlier. It sounds stupid, I know, but to someone who thinks they understand time and where it goes, it takes the detail of tracking the real world to understand it.

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    You can track your time many different ways but some of the best apps that I have found for Android and iPhone are great when you are on the run and need to get a quick statistic to use for planning. There are a ton of options on both platforms but in the free category I would go with Eternity Time Lite and aTimeLogger for iPhone and Time Recording – Timesheet App and Track Task Time for Android. All of these offer the user the ability to track multiple activities, create their own categories, and gives them reports and statistics they can use to help understand just where there time goes.

    You can also track your time use on your PC or Mac with RescueTime. RescueTime basically tracks what applications you are spending your time with and can give you a realistic view of where your computer time is going.

    Starting now and time blocking

    One of the most elusive ways that procrastinators abuse time and do not sync their subjective time with objective time is underestimating how long a task will take to complete. I’ve been told my many former and current software project managers that when they ask a software developer how long it will take to get something done they usually multiply their answer by two or three to set realistic expectations. Many of us are confident (sometimes overconfident) and do not set realistic time constants on ourselves.

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      This is where starting a task or project immediately and then time blocking the rest of it is a great way to balance time. The idea is simple, when given a task or project to complete,  jump in and start working on it for at least 25 minutes. This allows you to understand how big the task or project is which allows you to make realistic predictions of how long it will take to complete. This is syncing your subjective time with objective time. After this you can time block the project.

      Time blocking, the idea of blocking out a certain amount of time on your calendar for a task or project, has been around forever and works well if you have a realistic view of how long something will take to complete. After starting your task or project, take out your favorite calendar app and start “blocking” out time in your schedule to complete the task. Usually, if I think something is going to take 2 hours to complete, I block out about 2.5 total hours. This gives me some starting and stopping leeway. I also suggest only blocking out 50 minutes at a time to prevent burning yourself out. It seems that 50 minutes of work and 10 minutes of rest/play when you are in a working period is ideal.

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      When it comes to generic timers for PC or Mac I highly recommend FocusBooster. It’s an Adobe Air application that lends itself to the Pomodoro technique of task timing, but you can use it for setting your working time on a task or project. For calendaring, I have to admit that I solely use Google Calendar for all my calendaring needs as it is everywhere I go and I can sync it to just about any device I want to. That isn’t to say there aren’t a bunch of good calendaring options out there, it’s just that Google Calendar has met all of my needs thus far.

      Conclusion

      Having an understanding of how to sync your subjective time and the world’s objective time can save you a ton of pain in your personal and professional life. But, if you are anything like me you will need a some help along the way to understand where the objective time goes. Hopefully if you understand the difference between your “inner clock” and the real world, track how long it takes you to accomplish tasks, and think more realistically about how long it take to accomplish something and schedule accordingly, you can say goodbye to procrastinating your time away.

      More by this author

      CM Smith

      A technologist and writer who shares advice on personal productivity, creativity and how to use technology to get things done.

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      Last Updated on February 11, 2021

      20 Unusual Uses for Coca-Cola That You’ve Never Considered

      20 Unusual Uses for Coca-Cola That You’ve Never Considered

      Coca-Cola is an adored product the world over. While keeping yourself in good health means moderating how often you enjoy this drink, Coca-Cola lovers will be happy to hear that there are plenty of uses for the soda pop that don’t involve ingesting it. Impressively, Coca-Cola can be used to help you clean, get rid of rust, and even help maintain your garden. Whether you are looking for a way to finally get rid of those pesky stains, or just want to find new ways to love this drink, these 20 jaw-dropping and unusual uses for Coca-Cola will blow you away.

      Kill pests in your garden

      Coca-Cola is also an effective pest control method for your garden. To rid yourself of plant munching slugs and snails, pour a small bowl of Coca-Cola and place it near your garden or flowerbeds. The smell will attract these crawling bugs and the drink’s acidity will kill them.

      Defrost your windshield

      Incredibly, Coca-Cola can also defrost your windscreen in the wintertime. Simply pour Coke liberally across your windshield and wait about a minute. The ice should turn to slush for easy removal.

      Clean your pans

      Coca-Cola is also useful in the kitchen, especially on burnt pans. For any pan with burnt on messes, pour a can of Coke into the pan and simmer. The mess should easily wipe away. You can also soak kettles and other kitchen items in Coca-Cola to remove scale and build up.

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      Clean bugs from your windshield

      Another way Coca-Cola can aid in your car care is by removing bugs and gunk from your windshield. Soak a cloth in coke, then rub across your windshield. Just be careful not to get any on your paint job.

      Remove rust from your car

      Coca-Cola is also useful when removing rust. The simplest method is to dip crumpled tinfoil in Coca-Cola, then give the item a scrub and you should be rust free.

      Loosen rusty bolts

      Similarly, use Coca-Cola to loosen up a rusty bolt. Simply unscrew the bolt half a turn and pour on Coca-Cola. Let it sit, then give the metal a wipe. The bolt and screws will be one hundred percent in no time.

      Remove stains from your fabric

      Surprisingly, Coca-Cola is incredibly helpful when removing stains from clothing and fabric. Coke will easily remove grease stains, as well as blood spots. Remember that Coca-Cola itself is brown, so stains on light fabrics might be better removed another way.

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      Remove oil spots

      Another way to use Coca-Cola is to remove oil stains from cement. Whether it’s your garage or your driveway, soak the stain in Coca-Cola for a few hours then hose off.

      Relieve jellyfish stings

      Should you be unwilling to neutralize a jellyfish sting the traditional way (with urine) pouring Coca-Cola on the sting will also do the job.

      Clean your car engine

      Coca-Cola is also an effective ways to clean your car engine. Believe it or not, Coke distributors have reportedly been a fan of this technique for ages. 

      Use it in cooking

      Coca-Cola is also a fantastic addition to many recipes. Using Coca-Cola to cook pot roast or steaks in will easily tenderize the meat for you. Mixing Coke with ketchup or barbecue sauce also makes for a delightfully sweet glaze.

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      Clean your old coins

      Another way to use Coke to clean is to soak tarnished coins in the soda. About ten minutes should be enough to get rid of the muck.

      Clean your tiles

      Incredibly, Coca-Cola can also be applied to tiles to effectively clean grout. Let Coke sit on the tiles that need cleaning for a few minutes, then wipe away.

      Supercharge your compost

      Coke is also an impressive way to speed up your compost. The sugar in Coca-Cola feeds micro organisms, plus the acidity will help your compost break down faster.

      Remove gum from your hair

      Coca-Cola can also help you avoid a major hair disaster. If you have gum stuck in your hair, dip the gum into a small bowl of Coke and let it sit for a few minutes. The Coca-Cola breaks down the gum, allowing you to wipe it off.

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      Fade unwanted hair dye

      Similarly, if you made a mistake with your hair dye, Coca-Cola comes to the rescue. It’s probably best to get in the shower first, then pour Diet Coke over your hair. Let the soda sit for a few minutes, then wash your hair like normal. This method is effective in removing temporary hair dyes, but will likely only fade professionally applied dyes.

      Clean marker stains

      Coca-Cola is also an easy way to remove marker stains from carpet. Apply a small amount of Coke, scrub the spot, then clean with soapy water. Again, remember that Coca-Cola is brown, so removing stains on white or light-colored carpets might be better achieved with another method.

      Clean your toilet

      Coca-Cola can also help you clean elsewhere in the house. To easily clean a toilet, pour Coca-Cola all around the bowl and let it sit. There’s no need to scrub, simply flush and your toilet should be sparkling clean.

      Feed your plants

      Coca-Cola is also a surprising way to add a little extra life to some flowering plants. Particularly with azaleas and gardenias, adding a small amount of Coca-Cola to the soil can deliver nutrients your plant may be low on.

      Get rid of bugs at a picnic

      The last of our unusual uses for Coca-Cola is to safeguard your picnic or outdoor lunch from pests and wasps. Simply pour a small cup of Coca-Cola and set it out about a half hour before you start to eat. By placing the cup away from your site, bugs will be drawn to the soda and not your lunch.

      Featured photo credit: Omer Wazir via flickr.com

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