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The 12 Days of Giveaways: Day 2 – Toodledo for iOS

The 12 Days of Giveaways: Day 2 – Toodledo for iOS

Today is the second day of The 12 Days of Giveaways at Lifehack.org where we are giving our readers some of the best productivity swag around. Mostly because we like you, but also because we love the products that we are giving away. And today is no different with one of the most ubiquitous and best to-do list apps around: Toodledo for iOS.

But first, yesterday’s Knock Knock “Hack Your Way to a Fresh 2012” winner is…

Lifehack commenter amyrosebrown with this excellent comment,

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“A guy once hit on me at a bar using the High Five Nifty Notes, so I personally like those.”

Nice. And maybe now she can return the favor in 2012. Congrats amyrosebrown!

    Toodledo for iPhone

    Anywho, Toodledo has been around for a while now and has proven to be one of the best web apps for keeping track of your tasks and projects with its insane amount of features and ways to use it. If you haven’t seen Toodledo or used it yet and you are reading Lifehack, then you may be reading from under a rock, as we have featured it on many top GTD and productivity app lists.

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    Another thing to mention, especially for those out there that haven’t tried Toodledo since the middle of this year (2011), is that Toodledo has had a complete design overhaul. Now, not only is Toodledo a functional and awesome to use application, it is even better to look at on the web.

    For today’s giveaway, Toodledo has given us 10  promo codes to provide 10 lucky Lifehack.org readers with Toodledo for iOS. The app is Universal and will work on both iPad and iPhone/iPod touch.

    I’ve personally used Toodledo on-and-off for almost 3 years now and I still think that it is one of the best apps for getting things done. Here are just some of Toodledo’s features:

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    • Use tags, folders, contexts, status, priority, due date, start date, etc. to organize and prioritize your tasks.
    • You can use Toodledo pretty much anywhere be it web, iPhone, iPad, mobile web, and even some 3rd party apps for Mac and Windows support Toodledo sync. You can check out their 3rd-party list here.
    • Toodledo also offers collaboration with shared projects
    • Import and export functions. This is important for those “data liberation type of zealot types” (like me).
    • Ability to have subtasks (pro-account only)
    • Excellent iOS app that gives you all the filtering and list “shucking-and-jiving” you could ever want. And hey, you have a chance to win this one!

    But really, the best way to check out what Toodledo has to offer is to check them out for yourself.

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      How to Enter

      In order to enter to win this Toodledo for iOS, leave a comment below or on our Facebook fan page telling us the following:

      “How will you use Toodledo for iOS in the coming year to be more productive?”

      Leaving a comment on both our Facebook fan page and here at Lifehack.org will get you 2 entries. Try not to copy and paste though, the better the comment, the better your chances of winning a Toodle for iOS promo code!

      The Fine Print

      Employees of Toodledo and of Stepcase (including current independent contractors of both) are not eligible for this contest. These promo codes can only be used on iOS (so keep that in mind when entering). The winning 10 entries will be judged by the Stepcase Lifehack editing team and winners will be notified on the platform in which their winning entry was placed (either on the Lifehack.org Facebook wall or by email through our commenting system here at Lifehack.org). Please note that by submitting an entry, Toodledo and/or Stepcase may use your comments for promotional purposes, although neither entity will use your name without permission. Entries must be submitted by 10 am Eastern the following day and winners will be chosen by 12 pm Eastern time on the same day. The winner will be announced on Monday at Lifehack.org, and will be notified beforehand.

      Good luck!

      More by this author

      CM Smith

      A technologist and writer who shares advice on personal productivity, creativity and how to use technology to get things done.

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      1 20 Time Management Tips to Super Boost Your Productivity 2 Forget Learning How to Multitask to 10X Your Productivity 3 How to Plan Your Life Goals and Actually Achieve Them 4 The Power of Ritual: Conquer Procrastination, Time Wasters and Laziness 5 What Everyone Is Wrong About Achieving Inbox Zero

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      Last Updated on July 27, 2020

      20 Time Management Tips to Super Boost Your Productivity

      20 Time Management Tips to Super Boost Your Productivity

      Are you usually punctual or late? Do you finish things within the time you stipulate? Do you hand in your reports/work on time? Are you able to accomplish what you want to do before deadlines? Are you a good time manager?

      If your answer is “no” to any of the questions above, that means you’re not managing your time as well as you want. Here are 20 time management tips to help you manage time better:

      1. Create a Daily Plan

      Plan your day before it unfolds. Do it in the morning or even better, the night before you sleep. The plan gives you a good overview of how the day will pan out. That way, you don’t get caught off guard. Your job for the day is to stick to the plan as best as possible.

      Here’s How to Create a To-Do List that Super Boosts Your Productivity.

      2. Peg a Time Limit to Each Task

      Be clear that you need to finish X task by 10am, Y task by 3pm, and Z item by 5:30pm. This prevents your work from dragging on and eating into time reserved for other activities.

      3. Use a Calendar

      Having a calendar is the most fundamental step to managing your daily activities. If you use outlook or lotus notes, calendar come as part of your mailing software.

      I use it. It’s even better if you can sync your calendar to your mobile phone and other hardwares you use – that way, you can access your schedule no matter where you are. Here’re the 10 Best Calendar Apps to Stay on Track .

      Find out more tips about how to use calendar for better time management here: How to Use a Calendar to Create Time and Space

      4. Use an Organizer

      An organizer helps you to be on top of everything in your life. It’s your central tool to organize information, to-do lists, projects, and other miscellaneous items.

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      These Top 15 Time Management Apps and Tools can help you organize better, pick one that fits your needs.

      5. Know Your Deadlines

      When do you need to finish your tasks? Mark the deadlines out clearly in your calendar and organizer so you know when you need to finish them.

      But make sure you don’t make these 10 Common Mistakes When Setting Deadlines.

      6. Learn to Say “No”

      Don’t take on more than you can handle. For the distractions that come in when you’re doing other things, give a firm no. Or defer it to a later period.

      Leo Babauta, the founder of Zen Habits has some great insights on how to say no: The Gentle Art of Saying No

      7. Target to Be Early

      When you target to be on time, you’ll either be on time or late. Most of the times you’ll be late. However, if you target to be early, you’ll most likely be on time.

      For appointments, strive to be early. For your deadlines, submit them earlier than required.

      Learn from these tips about how to prepare yourself to be early, instead of just in time.

      8. Time Box Your Activities

      This means restricting your work to X amount of time. Why time boxing is good for you? Here’re 10 reasons why you should start time-boxing.

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      You can also read more about how to do time boxing here: Get What Matters Done by Scheduling Time Blocks

      9. Have a Clock Visibly Placed Before You

      Sometimes we are so engrossed in our work that we lose track of time. Having a huge clock in front of you will keep you aware of the time at the moment.

      10. Set Reminders 15 Minutes Before

      Most calendars have a reminder function. If you have an important meeting to attend, set that alarm 15 minutes before.

      You can learn more about how reminders help you remember everything in this article: The Importance of Reminders (And How to Make a Reminder That Works)

      11. Focus

      Are you multi-tasking so much that you’re just not getting anything done? If so, focus on just one key task at one time. Multitasking is bad for you.

      Close off all the applications you aren’t using. Close off the tabs in your browser that are taking away your attention. Focus solely on what you’re doing. You’ll be more efficient that way.

      Lifehack’s CEO has written a definitive guide on how to focus, learn the tips: How to Focus and Maximize Your Productivity (the Definitive Guide)

      12. Block out Distractions

      What’s distracting you in your work? Instant messages? Phone ringing? Text messages popping in?

      I hardly ever use chat nowadays. The only times when I log on is when I’m not intending to do any work. Otherwise it gets very distracting.

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      When I’m doing important work, I also switch off my phone. Calls during this time are recorded and I contact them afterward if it’s something important. This helps me concentrate better.

      Find more tips on how to minimize distractions to achieve more in How to Minimize Distraction to Get Things Done

      13. Track Your Time Spent

      When you start to track your time, you’re more aware of how you spend your time. For example, you can set a simple countdown timer to make sure that you finish a task within a period of time, say 30 minutes or 1 hour. The time pressure can push you to stay focused and work more efficiently.

      You can find more time tracking apps here and pick one that works for you.

      14. Don’t Fuss About Unimportant Details

      You’re never get everything done in exactly the way you want. Trying to do so is being ineffective.

      Trying to be perfect does you more harm than good, learn here about how perfectionism kills your productivity and how to ditch the perfectionism mindset.

      15. Prioritize

      Since you can’t do everything, learn to prioritize the important and let go of the rest.

      Apply the 80/20 principle which is a key principle in prioritization. You can also take up this technique to prioritize everything on your plate: How to Prioritize Right in 10 Minutes and Work 10X Faster

      16. Delegate

      If there are things that can be better done by others or things that are not so important, consider delegating. This takes a load off and you can focus on the important tasks.

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      When you delegate some of your work, you free up your time and achieve more. Learn about how to effectively delegate works in this guide: How to Delegate Work (the Definitive Guide for Successful Leaders)

      17. Batch Similar Tasks Together

      For related work, batch them together.

      For example, my work can be categorized into these core groups:

      1. writing (articles, my upcoming book)
      2. coaching
      3. workshop development
      4. business development
      5. administrative

      I batch all the related tasks together so there’s synergy. If I need to make calls, I allocate a time slot to make all my calls. It really streamlines the process.

      18. Eliminate Your Time Wasters

      What takes your time away your work? Facebook? Twitter? Email checking? Stop checking them so often.

      One thing you can do is make it hard to check them – remove them from your browser quick links / bookmarks and stuff them in a hard to access bookmarks folder. Replace your browser bookmarks with important work-related sites.

      While you’ll still checking FB/Twitter no doubt, you’ll find it’s a lower frequency than before.

      19. Cut off When You Need To

      The number one reason why things overrun is because you don’t cut off when you have to.

      Don’t be afraid to intercept in meetings or draw a line to cut-off. Otherwise, there’s never going to be an end and you’ll just eat into the time for later.

      20. Leave Buffer Time In-Between

      Don’t pack everything closely together. Leave a 5-10 minute buffer time in between each tasks. This helps you wrap up the previous task and start off on the next one.

      More Time Management Tips

      Featured photo credit: Unsplash via unsplash.com

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