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Simple Steps on Handling Tasks

Simple Steps on Handling Tasks
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Fast handling of things has been the talk of the various categories of the work force for years and years. The basis of fast handling of tasks is time and mind management. It really boils down to these 2 major resources that we all have but tend to over (or under) use. The technique we will discuss here is how manage your time against your mind’s concentration in 5 simple steps:

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  1. Draw a To-Do list with your tasks numbered in priority, importance, and scheduled dates and times of completion. Once a thing comes up (and mind you, “comes up” means “once it appears in the queue of things you have to do”, and not when it explodes as a problem!): When something comes up, there are a few simple steps you should follow in order to maintain rhythm with all your other things.
  2. Assess the importance of the new task (against all others in your list). In other words, you must evaluate whether or not this new task:
    • Is more urging than others on the list
    • Has more potential damage/harm if not done/handled before a specific time.
    • Dependant on other tasks on the list? If other dependant tasks are not on the list and they’re your responsibility, then add them; otherwise, add a task to follow up on whoever has to take care of the dependant tasks to yours.
  3. Insert the new task (and their dependencies or follow-ups on dependencies) into their correct (or most appropriate) priority order on your To-Do list.
  4. Periodically Examine/Review your To-Do list. This is a must do issue every pre-set period of time proportional to the average length of tasks. For instance if your tasks are days and weeks long, then your review should be conducted every other day or every day. On the other hand, the review should be done every 2-3 hours if the tasks are within the minutes or hours (maximum 1 day) range.
    Be careful not to overwhelm yourself with review sessions and finally waste your time. During the review session, examine which tasks have ended on time, which tasks are running late and which tasks seem to have problems in them. Whilst reviewing, re-arrange your priorities or resources accordingly to manage the lag in some projects/tasks (e.g. you might call in someone for help on something) or you may delay some other tasks to handle more urging ones. Such important decisions are a must make and take in order to constantly maintain order in your To-Do list and hence the system of your day and life.
  5. For tasks of priority 1 (and high concentration), do not perform multi-tasking.
    This is an issue that one must handle as he/she goes along. For top priority tasks that need 100% of your concentration, like writing a business proposal or talking to your manager, DO NOT multi-task. Multitasking will not only immensely delay your schedule but will result in the original task taking ages and not getting done in half the quality it could have been done in.

    For other less important (but still on the list) tasks, you might as well multi-task. For instance, you have to prepare lunch and listen to the news. Then do both at the same time! Switch on the television in the kitchen and prepare lunch. Wherever there are timers on steps in the food preparation process, DO put them on and switch on their alarms – so those will alert you in case you were slightly distracted watching TV.

Following the five simple steps will not only make you get your things done, but also you’ll have the time to spend on yourself and for relaxation purposes rather than always running out of time. You know what? You might as well add the time you need to relax on your list, so you can work towards fulfilling it as well.

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Last Updated on July 12, 2021

Lifehack Reviews: 50 Best Life Hacks for Your Life

Lifehack Reviews: 50 Best Life Hacks for Your Life
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Do you want to be as productive as many of us, but missed a lot of actions at lifehack.org during the year? We’ve selected the best 50 life hacks, based on their popularity and contents in different categories. Invest your time – read them. Bookmark this page and mark reading them as one of your new year resolutions.

Communication, Writing, Studying

  1. My Best Presentation Tricks
  2. The Business Card Game
  3. Persuasive Writing for Students, Webmasters, Bloggers, and Everyone Else
  4. 7 tips of handling your Emails without feeling overwhelmed
  5. Writing as a Form of Self Healing
  6. Advice for students: Writing by hand
  7. Yes, But Do People Like You?
  8. Writing – Just do it!
  9. A good place to study
  10. Blog your way through Writer’s Block
  11. 14 Tips for Communicating Ideas

Productivity, Creativity, Motivation

  1. 9 Top Secrets of Naturally Born Organizers
  2. Fight The Flab!
  3. More Fight The Flab!
  4. Limit Creativity, Get Innovation
  5. Precious Moments
  6. 5 Ways to Improve Your Productivity in the Office
  7. A Geek’s Best Lifehack
  8. What Kind of Paranoid Are You?
  9. Being A Creative
  10. There’s No Time!
  11. The Mysteries Behind Motivation and How To Manipulate Them
  12. Time Management: Handling Disruptions in Daily Schedules
  13. Productivity Hack: Write Mini Process Flows
  14. Design an Online Workflow

Management, Self-Management, Entrepreneurship

  1. Bare Bones Project Hacks
  2. The 10 Beliefs of Great Managers
  3. The Simplest Path to Success
  4. Letting Things Go
  5. Closet Entrepreneur
  6. Time To Discard The Portmanteau
  7. 5 Important Keys to Bootstrap Your Entrepreneurship
  8. The Most Underutilized Tool for Effective Communication
  9. Everyday Performance Reviews
  10. Meetings, @&!!$*@ Meetings!
  11. What Are You Worried About?
  12. How to Ruin Your Career In Five Easy Steps

Procrastination, Goal Settings, Life

  1. 9 Steps to Define your Goal Destination and Devise a Plan to Get There
  2. Pro-Active Steps to Prevent Procrastination
  3. Improve Your Life By Following A Schedule
  4. The Causes of Procrastination And How To Conquer Them
  5. How To Make Resolutions You’ll Keep
  6. Literal Life Hack: Cut your window of time in half
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Are there any lifehacks that you’ve learned over the past year?

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Featured photo credit: Rainier Ridao via unsplash.com

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