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Reach Your Goals Faster By Prioritizing Your Activities

Reach Your Goals Faster By Prioritizing Your Activities
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    Work smarter not harder – Repeating the phrase innumerable times has not resulted in people being able to understand the meaning, importance and technique of doing so. Somehow we fall into this trap of slogging away and in that process we do not realize that working hard does not always mean that we are doing the right things.

    You may realize after continuing to do hard work for a month that you still miss deadlines, get caught with surprises that you have not planned for and forever find yourself creating excuses for being later. Sure, you are a fast worker and complete you tasks quickly and faster than anyone could imagine but still find yourself struggling to manage time in your life. The fact of the matter is that when you are so busy running and rushing through all the work in your life, you do not realize that you are probably running in circles.

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    Only by changing your working style to become more effective can help you realize your goals on schedule. This will ensure that every action of yours has a purpose. Unwanted interruptions will no longer distract you while you are focused. And you may suddenly find that your life seems to be under your control. You meet deadlines, complete things on time, are never later for meetings or anything for that matter and you are not caught surprised with unexpected events that disrupt your plans, eventually leading to a state where your life is planned, tension free and in control.

    Being able to be in control does not come by magic. It comes from planning and acting on it. In a day there are many tasks and chores that you need to complete. What you need to do is to segregate these activities into a priority list – ‘must dos’ and ‘should dos’. The essential ones or ‘must dos’ are those that if not attended immediately, would result in more time and energy to deal with later. Paying the insurance premium of your car, taking an appointment with the dentist for a long standing tooth problem, repair the leaking roof, show up on time for the departmental meeting would occupy this list. Attending the sports day of your child or taking your family out for a dinner should also come in this category as they are no less important to your success and sense of values.

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    ‘Should dos’ are those activities that can be postponed by a couple of days. However, that doesn’t mean they should be done on the third day itself! The key here is to devote 80% of your time in doing the ‘must dos’ activities and the 20% of your time in finishing the ‘should dos’ ones.

    If you are a natural planner then prioritizing your activities can be done mentally and does not need you to sit down with a physical list. But if you have had an issue with time management all your life, it is highly recommended to start with a pen and paper and jot down your activities for the day. When such a practice turns into a habit, you will soon realize that you do no longer need to jot them down and can prioritize your work on your way to office or while taking a bath.

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    Not all the activities in the ‘must dos’ list will contribute towards accomplishment of your goals, but ignoring them would eventually cause more stress and time later, thereby affecting your overall efficiency. For example, if you keep postponing taking an appointment with the dentist, it may manifest into a grave problem later, requiring more time and resources. Also if there are many such unfinished tasks, they may keep bothering you every now and then, preventing you from thinking clearly on your main goals.

    Vishal P. Rao share his insights and tips on holistic living at Relishing Life

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    Last Updated on October 9, 2018

    How to Write a Personal Mission Statement to Ensure Peak Productivity

    How to Write a Personal Mission Statement to Ensure Peak Productivity

    Most of you made personal, one sentence resolutions like “I want to lose weight” or “I vow to go back to school.” It is a tradition to start the New Year with things you want to achieve, but under the influence resolutions are often unrealistic.

    If you’re wondering when will be a good time to write a mission statement, NOW is the time to take a personal inventory to make this year your most productive year ever. You may be asking yourself, “How am I going to do that?” You, my friends, are going to write personal mission statements.

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    A large number of corporations use mission statements to define the purpose of the company’s existence. Sony wants to “become the company most known for changing the worldwide poor-quality image of Japanese products” and 3M wants “to solve unsolved problems innovatively”. A personal mission statement is different than a corporate mission statement, but the fundamentals are the same.

    So why do you need one? A personal statement will help you identify your core values and beliefs in one fluid tapestry of content that you can read anytime and anywhere to stay on task toward success.

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    For example, Tom Cruise in Jerry Maguire came to the realization that he had lost track of what was important to him. After writing a personal mission statement, we saw him start his own business and he got the girl, Renee Zelleweger. Not bad, wouldn’t you say? A personal mission statement will make sure that, through all the texting, emailing and constant bombardment of on-the-go activity, you won’t lose sight of what is most important to you.

    Mission statements can be simple and concise while others are longer and filled with detail. The length of your personal mission statement will not be determined until you follow this simple equation to create your motivational springboard for 2008.

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    To begin your internal cleansing, you will need to jot down the required information in the following five steps:

    1. What are your values? Values steer your actions and determine where you spend time, energy, and most importantly, money. Be specific and unique to yourself. Too much generalization will not be as effective. It is called a “personal” mission statement for a reason.
    2. What are three important goals you hope to achieve this year? Keep your list of important goals small and give them a date. It is better to focus on the horizon and not the stars. Realistic goals are keys to ultimate success.
    3. What image do you hope to project to yourself? How you see yourself is how the world will view you. Think about this carefully. Your image should encompass what you look like and feel after you have achieved your goals.
    4. Write down action statements from each value describing how you will use those values to achieve your three goals. Start with “I will…”
    5. Rewrite your statement to include only your action statements. Make portable copies for your wallet, car or office.

    If you followed the steps above, congratulations! You have just written your first personal mission statement. Your personal statement will change over the years as your goals change. You can have more than one statement for the different compartments of your life such as your career, family, marriage, etc.

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    Writing a personal mission statement is an effective method to ensure your productivity is at its peak. It is an ideal tradition to start so that when next year rolls around, the outdated practice of resolutions will be something you permanently left in the past.

    Featured photo credit: Álvaro Serrano via unsplash.com

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