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Pro-Active Steps to Prevent Procrastination

Pro-Active Steps to Prevent Procrastination

One of the biggest obstacles to completing all the tasks required during any day is procrastination – in other words, avoidance of any task that doesn’t appeal by doing other non-essential tasks instead. Most of us don’t even realize when we are procrastinating but a failure to regularly complete what should be an average amount of work during the day is an indication that procrastination is at work somewhere in our day. Once we are aware that this is a possibility, it’s usually quite easy to identify the tasks which are being avoided, and the “time fillers” being used to legitimately fill the time so that we are unable to do the things we want to ignore. Unfortunately, ignoring them doesn’t make them disappear; it just makes them become more of a priority the next day.

There are several key issues which make us avoid certain jobs and by identifying the tasks that we really avoid, and the ways in which we can make them more enjoyable, we can start to take control of the procrastination issue so that we can benefit from the success in completing what we need to accomplish each day. Some of these issues, with possible solutions, are as follows:


Time Taking Projects

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Issue:
These are projects which take up one line in our daily work schedule but which we know are going to take at least half a day or more to complete, and so instead of doing them we use the time to do five or six other less important tasks and feel we have done more! Of course, the project doesn’t go away, it just sits there until it becomes urgent and increases our stress level as it has to be done so quickly!

Solution:
Instead of giving the task only one line in the “to do” list, itemize each part of the project so that instead of one task, it becomes a series of tasks. It will take the same length of time, but at least it feels as if we have done something with our day.

Tasks We Hate

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Issue:
These are the projects which for some reason or other we just hate to do. They can be complex tasks such as comparative analysis, or simple ones such as filing the daily sales reports. Whatever they are, we put them off as long as possible for no other reason than we just don’t like doing them.

Solution:
Put jobs that are disliked at the top of the “to do” list so that they are over and done with in the first part of the morning, and the rest of the day can be spent doing more pleasant tasks.

Needing Perfection/Fear of Failure

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Issue:
These tasks are the ones where we want to make a good impression, or there is something crucial resting on how well we do our job. We avoid doing them because we fear that our work won’t be good enough and we will fail in some way.

Solution:
Think about what the worst thing that could happen would be if the project wasn’t perfect, but instead was a good as we can possibly make it. Then allocate a set amount of time each day to work on the project, allowing plenty of time to edit/review before the deadline. Realizing that it’s possible to perfect something to the point at which it starts to lose the original focus is another way of knowing when to let go of a project instead of keeping it on the list for yet another day instead of finishing it and sending it to the outbox.

One of the best ways of overcoming procrastination however is effective time management. This means identifying which scheduling tools work best for us, and making sure that we clearly identify and prioritize each task that we need to do each day. Keeping the above solutions in mind, we need to organize each working day so that our procrastination issues are dealt with and we end each day knowing that tomorrow is a day when we start a new set of tasks without having to deal with the ones we didn’t want to do today!

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Katie-Anne Gustafsson spent many years in business administration before becoming a WAHM where she learned many of the organisational skills and tools she needs to effectively balance the demands for her daily life.

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Leon Ho

Founder of Lifehack

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Last Updated on October 9, 2018

How to Write a Personal Mission Statement to Ensure Peak Productivity

How to Write a Personal Mission Statement to Ensure Peak Productivity

Most of you made personal, one sentence resolutions like “I want to lose weight” or “I vow to go back to school.” It is a tradition to start the New Year with things you want to achieve, but under the influence resolutions are often unrealistic.

If you’re wondering when will be a good time to write a mission statement, NOW is the time to take a personal inventory to make this year your most productive year ever. You may be asking yourself, “How am I going to do that?” You, my friends, are going to write personal mission statements.

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A large number of corporations use mission statements to define the purpose of the company’s existence. Sony wants to “become the company most known for changing the worldwide poor-quality image of Japanese products” and 3M wants “to solve unsolved problems innovatively”. A personal mission statement is different than a corporate mission statement, but the fundamentals are the same.

So why do you need one? A personal statement will help you identify your core values and beliefs in one fluid tapestry of content that you can read anytime and anywhere to stay on task toward success.

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For example, Tom Cruise in Jerry Maguire came to the realization that he had lost track of what was important to him. After writing a personal mission statement, we saw him start his own business and he got the girl, Renee Zelleweger. Not bad, wouldn’t you say? A personal mission statement will make sure that, through all the texting, emailing and constant bombardment of on-the-go activity, you won’t lose sight of what is most important to you.

Mission statements can be simple and concise while others are longer and filled with detail. The length of your personal mission statement will not be determined until you follow this simple equation to create your motivational springboard for 2008.

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To begin your internal cleansing, you will need to jot down the required information in the following five steps:

  1. What are your values? Values steer your actions and determine where you spend time, energy, and most importantly, money. Be specific and unique to yourself. Too much generalization will not be as effective. It is called a “personal” mission statement for a reason.
  2. What are three important goals you hope to achieve this year? Keep your list of important goals small and give them a date. It is better to focus on the horizon and not the stars. Realistic goals are keys to ultimate success.
  3. What image do you hope to project to yourself? How you see yourself is how the world will view you. Think about this carefully. Your image should encompass what you look like and feel after you have achieved your goals.
  4. Write down action statements from each value describing how you will use those values to achieve your three goals. Start with “I will…”
  5. Rewrite your statement to include only your action statements. Make portable copies for your wallet, car or office.

If you followed the steps above, congratulations! You have just written your first personal mission statement. Your personal statement will change over the years as your goals change. You can have more than one statement for the different compartments of your life such as your career, family, marriage, etc.

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Writing a personal mission statement is an effective method to ensure your productivity is at its peak. It is an ideal tradition to start so that when next year rolls around, the outdated practice of resolutions will be something you permanently left in the past.

Featured photo credit: Álvaro Serrano via unsplash.com

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