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Presentation Hacks – Four Tips to Effective Presentation

Presentation Hacks – Four Tips to Effective Presentation

I occasionally gather lots of bloggers and host events for my clients (this is part of blog marketing that works in Japan). After the event, people often tell me I am good at presentations. Although I think I still have lots to improve, here are four tips I would like to share with you all.

1. Using shortcut keys on PowerPoint

There are shortcut keys for the PowerPoint when you are in the “slide show” mode (after you hit “F5”). Although these are written in the manual/help, I barely see people using these useful shortcuts.

  • # + Enter
  • When in the slide show, you can directly jump to the page by pressing the page number and then the enter key. For example, if you have to go back to page 24, just type “24 + Enter” and you are there! It’s so much better than hitting arrow keys many times. I usually remember key slides by page numbers so I can go back and forth easily. This is especially effective in the Q&A session when you need to stress your point showing certain key slides.

  • B / W
  • During your presentation, you sometimes need people’s full attention on you, not on anything else. In this case, “B” / “W” keys are very effective. “B” key means black, and “W” means white. You hit these keys and the screen will instantly go black or white. Naturally, people then have to look at you, since there’s nothing they can see on the screen.

    If you are interested in more useful shortcuts, press “F1” key when in slide show mode.

2. How to receive applause

Have you ever wondered, “I think it was a good presentation, but s/he did not receive much applause…”.

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This happens when the presenter did not properly set up the audience to do so (unless the presentation was pretty bad…). From my experience, there are many presenters who make this mistake. Many times, people just do not know when to applaud. To avoid this, you have to make sure you do the followings at the end of your presentation.

  1. You have to clearly tell them it’s going to end. (ex. “the last thing i want to say is …”).
  2. When you say the above, say it s-l-o-w-l-y.
  3. Bow as long as you wish to receive applause (people give applause to those who bow).

All’s well that ends well. One of the keys to successful presentations is to let your audience know when to applaud. I see many presenters who are good at making their points but not good at receiving the applause they deserve.

3. ( ) methods

Although it’s easier to talk, spelling out all of your points on your PowerPoint slides is not a good move. People read slides before you talk and they get bored.

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To avoid this, I often use so-called “( ) methods”. This is to use “( )” in your slides.

For example, write the “Three most important things in agile development are ( ), ( ), and ( )” instead of writing everything you are going to say.

By doing so, you can turn boring slides into interesting quizzes. People want to know what you are hiding.

Also, the side effect to this method is that people take memos as you reveal answers. What happens when they take memos? If they do, you get motivated!

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4. Collecting surveys

When you do the presentations, you want the feedback but people rarely write enough if you hand out a survey at the end. Also, nowadays people are used to typing, not to hand-writing. So is sending out email afterwards better? Not quite. People are so busy in everyday life that they do not return your email.

So here’s what I do. At the end of the presentation, I’ll tell them, “if you would like to have a copy of this presentation, please fill out the survey at [URL].” If you have already handed out a copy of your presentation, offer them something extra (ex. useful links, additional information on the topics you talked about). This way, the chances of getting your feedback are much higher.

These are some of the tips I learned from my experience. If you know more tips you would like to share, please let us know!

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Gen Taguchi is Japanese and a systems engineer/blogger who lives in Tokyo, Japan. You can read his lifehack ideas at Idea * Idea

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Last Updated on February 19, 2020

15 Positive Thinking Books You Need for a Happy Life

15 Positive Thinking Books You Need for a Happy Life

Books give us the opportunity to live vicariously through the lives of people with greater wisdom than ourselves. They stimulate our brains and help us not only solve the problems we struggle with, but also motivate and inspire us with new ideas.

One of the great things about people who think positively and live happy lives is that they love to help others do the same. There are countless positive-thinking books and these 15 are a great way to help you start living a happy life.

1. Man’s Search For Meaning by Victor E. Frankl

mans search for meaning

    This book goes through the horrific struggle of Viktor Frankl who survived holocaust concentration camps. The only thing that kept him going was his idea that everything, even the worst of human suffering, had to have meaning. If you’re struggling through anything in your life, I guarantee the words of Viktor will give you courage to press on and find happiness.

    2. Tuesdays with Morrie by Mitch Albom

    tuesday with morrie

       

      What is life’s greatest lesson? Morrie, a retired professor with a fatal disease, opts to use his predicament to share that message as opposed to just giving up and dying. Following the last few months of Morrie’s life will help you realize what is truly important in life.

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      3. The Last Lecture by Randy Pausch

      Lecture_Book

        Similar to Tuesdays with Morrie, Randy is a college professor who finds he has a fatal disease with only a few months to live. It is customary for professors at his university (Carnegie Mellon) to give a final lecture with the basis of ‘what wisdom would you impart to a large group of people if it was your last chance?’ Randy stays incredibly positive throughout and even keeps the lecture humorous and entertaining. Amidst it all, his wisdom is a powerful reminder about how to live a happy, full life.

        4. Earning Freedom by Michael Santos

        earning freedom

          Michael Santos was sentenced to 45 years is prison for selling drugs. During his term he fought hard to earn a masters degree and half of a doctorate (halted by the warden) while writing numerous books educating students about the criminal justice system. This book provides a fascinating window into his entire sentence (released in 2012) and how a positive attitude and strong work ethic got him through it. If he found happiness in prison through positive thinking, we can do it anywhere.

          If you don’t have the attention span to finish a long book, the following quick reads are shorter but just as powerful.

          5. The Little Engine That Could by Watty Piper

          little engine that could

            This book has shaped childrens’ minds for years. It illustrates the undeniable fact that when you think positively and believe in yourself, you can accomplish extraordinary things.

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            6. The Giving Tree by Shel Silverstein

            The_Giving_Tree

              Happiness is found in giving. What does it mean to love someone? What would you sacrifice for someone you love? This children’s book teaches a valuable lesson about unconditional love and what it truly means to be happy.

              7. The Dash by Linda Ellis and Mac Anderson

              the dash

                “When your life is over, everything you did will be represented by a single dash between two dates—what will that dash mean for the people you have known and loved?” (Linda Ellis) We don’t choose a lot of things about our life – parents, birthplace, etc. – but we can choose what that dash between those two dates means. This short book will give you a great perspective on making your life worthwhile.

                8. As a Man Thinketh by James Allen

                As-a-Man-Thinketh

                  “The outer conditions of a person’s life will always be found to be harmoniously related to his inner state… Men do not attract that which they want, but that which they are.” (James Allen) This book might be short, but it is jam-packed with statements that will make you stop and think. We truly become what we think we are. Negative thoughts affect us more than we know. Positive thinking = happy life.

                  9. A Million Miles in a Thousand Years by Donald  Miller

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                  a-million-miles-in-a-thousand-years

                    You are the author of your story. No matter how boring or dull your life has been, you can always turn it around. Donald was in a rut in his life. He had no desire to get out of bed and found himself questioning the meaning of life. Eventually he realized he wasn’t a slave to a pre-written script. He used that mindset to turn around his thoughts, actions, and life. When the closing credits roll on the story of your life, what will people say? Never forget that you have the power to push your limits and live an interesting, happy life.

                    10. The Traveler’s Gift by Andy Andrews

                    travelersgift

                      The Traveler’s Gift is a fictional story about a man who is overwhelmed with life and finds himself thrown into numerous true events from history – including Abraham Lincoln’s Gettysburg Address. He interacts and learns important life lessons from seven different experiences. The book is full of ways to think more positively and find more success in life.

                      11. David and Goliath by Malcolm Gladwell

                      david and goliath

                        Malcolm Gladwell motivates you to challenge your preconceptions of underdogs and misfits in this thought-provoking book. When you break down the facts in the story of David and Goliath from the Bible, you find that David really wasn’t an underdog at all – he was the one with the advantage. This book outlines story after story after story of people who were at a disadvantage and learned to find the strength in their weakness.

                        12. How Will You Measure Your Life by Clayton M. Christensen

                        how will you measure

                          How would you feel if you got to the end of your life only to realize you had been measuring success wrong? Clayton provides a mass amount of wisdom and advice on how to live a life you won’t regret.

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                          13. Don’t Sweat the Small Stuff by Richard Carlson

                          Dont_Sweat_Small_Stuff

                            The small things we worry about every day may not seem like a big deal, but they wear us down slowly and stop us from living up to our full potential. Learn how to get rid of those worries and negative thoughts and live a happier life.

                            14. Mere Christianity by C.S. Lewis

                            mere christianity

                              C.S. Lewis, who used to be an Atheist, explains how he came to find meaning in life through Christianity. He breaks down all the reasons we doubt and falter in life and how living the principles of Christianity fixes our weaknesses. Lewis is famous for his deep, thought-provoking quotes and this book is no exception.

                              15. Bushido: The Way of the Samurai by Tsunetomo Yamamoto

                              bushido

                                Bushido is based on the Hagakure, a document that served as the basis for samurai warrior behavior. The document’s purpose was to shape the mind and the spirit of the samurai warrior.

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                                Featured photo credit: Annie Spratt via unsplash.com

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