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Presentation Hacks – Four Tips to Effective Presentation

Presentation Hacks – Four Tips to Effective Presentation

I occasionally gather lots of bloggers and host events for my clients (this is part of blog marketing that works in Japan). After the event, people often tell me I am good at presentations. Although I think I still have lots to improve, here are four tips I would like to share with you all.

1. Using shortcut keys on PowerPoint

There are shortcut keys for the PowerPoint when you are in the “slide show” mode (after you hit “F5”). Although these are written in the manual/help, I barely see people using these useful shortcuts.

  • # + Enter
  • When in the slide show, you can directly jump to the page by pressing the page number and then the enter key. For example, if you have to go back to page 24, just type “24 + Enter” and you are there! It’s so much better than hitting arrow keys many times. I usually remember key slides by page numbers so I can go back and forth easily. This is especially effective in the Q&A session when you need to stress your point showing certain key slides.

  • B / W
  • During your presentation, you sometimes need people’s full attention on you, not on anything else. In this case, “B” / “W” keys are very effective. “B” key means black, and “W” means white. You hit these keys and the screen will instantly go black or white. Naturally, people then have to look at you, since there’s nothing they can see on the screen.

    If you are interested in more useful shortcuts, press “F1” key when in slide show mode.

2. How to receive applause

Have you ever wondered, “I think it was a good presentation, but s/he did not receive much applause…”.

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This happens when the presenter did not properly set up the audience to do so (unless the presentation was pretty bad…). From my experience, there are many presenters who make this mistake. Many times, people just do not know when to applaud. To avoid this, you have to make sure you do the followings at the end of your presentation.

  1. You have to clearly tell them it’s going to end. (ex. “the last thing i want to say is …”).
  2. When you say the above, say it s-l-o-w-l-y.
  3. Bow as long as you wish to receive applause (people give applause to those who bow).

All’s well that ends well. One of the keys to successful presentations is to let your audience know when to applaud. I see many presenters who are good at making their points but not good at receiving the applause they deserve.

3. ( ) methods

Although it’s easier to talk, spelling out all of your points on your PowerPoint slides is not a good move. People read slides before you talk and they get bored.

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To avoid this, I often use so-called “( ) methods”. This is to use “( )” in your slides.

For example, write the “Three most important things in agile development are ( ), ( ), and ( )” instead of writing everything you are going to say.

By doing so, you can turn boring slides into interesting quizzes. People want to know what you are hiding.

Also, the side effect to this method is that people take memos as you reveal answers. What happens when they take memos? If they do, you get motivated!

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4. Collecting surveys

When you do the presentations, you want the feedback but people rarely write enough if you hand out a survey at the end. Also, nowadays people are used to typing, not to hand-writing. So is sending out email afterwards better? Not quite. People are so busy in everyday life that they do not return your email.

So here’s what I do. At the end of the presentation, I’ll tell them, “if you would like to have a copy of this presentation, please fill out the survey at [URL].” If you have already handed out a copy of your presentation, offer them something extra (ex. useful links, additional information on the topics you talked about). This way, the chances of getting your feedback are much higher.

These are some of the tips I learned from my experience. If you know more tips you would like to share, please let us know!

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Gen Taguchi is Japanese and a systems engineer/blogger who lives in Tokyo, Japan. You can read his lifehack ideas at Idea * Idea

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Last Updated on September 20, 2018

7 Powerful Questions To Find Out What You Want To Do With Your Life

7 Powerful Questions To Find Out What You Want To Do With Your Life

What do I want to do with my life? It’s a question all of us think about at one point or another.

For some, the answer comes easily. For others, it takes a lifetime to figure out.

It’s easy to just go through the motions and continue to do what’s comfortable and familiar. But for those of you who seek fulfillment, who want to do more, these questions will help you paint a clearer picture of what you want to do with your life.

1. What are the things I’m most passionate about?

The first step to living a more fulfilling life is to think about the things that you’re passionate about.

What do you love? What fulfills you? What “work” do you do that doesn’t feel like work? Maybe you enjoy writing, maybe you love working with animals or maybe you have a knack for photography.

The point is, figure out what you love doing, then do more of it.

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2. What are my greatest accomplishments in life so far?

Think about your past experiences and the things in your life you’re most proud of.

How did those accomplishments make you feel? Pretty darn good, right? So why not try and emulate those experiences and feelings?

If you ran a marathon once and loved the feeling you had afterwards, start training for another one. If your child grew up to be a star athlete or musician because of your teachings, then be a coach or mentor for other kids.

Continue to do the things that have been most fulfilling for you.

3. If my life had absolutely no limits, what would I choose to have and what would I choose to do?

Here’s a cool exercise: Think about what you would do if you had no limits.

If you had all the money and time in the world, where would you go? What would you do? Who would you spend time with?

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These answers can help you figure out what you want to do with your life. It doesn’t mean you need millions of dollars to be happy though.

What it does mean is answering these questions will help you set goals to reach certain milestones and create a path toward happiness and fulfillment. Which leads to our next question …

4. What are my goals in life?

Goals are a necessary component to set you up for a happy future. So answer these questions:

Once you figure out the answers to each of these, you’ll have a much better idea of what you should do with your life.

5. Whom do I admire most in the world?

Following the path of successful people can set you up for success.

Think about the people you respect and admire most. What are their best qualities? Why do you respect them? What can you learn from them?

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You’re the average of the 5 people you spend the most time with.[1] So don’t waste your time with people who hold you back from achieving your dreams.

Spend more time with happy, successful, optimistic people and you’ll become one of them.

6. What do I not like to do?

An important part of figuring out what you want to do with your life is honestly assessing what you don’t want to do.

What are the things you despise? What bugs you the most about your current job?

Maybe you hate meetings even though you sit through 6 hours of them every day. If that’s the case, find a job where you can work more independently.

The point is, if you want something to change in your life, you need to take action. Which leads to our final question …

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7. How hard am I willing to work to get what I want?

Great accomplishments never come easy. If you want to do great things with your life, you’re going to have to make a great effort. That will probably mean putting in more hours the average person, getting outside your comfort zone and learning as much as you can to achieve as much as you can.

But here’s the cool part: it’s often the journey that is the most fulfilling part. It’s during these seemingly small, insignificant moments that you’ll often find that “aha” moments that helps you answer the question,

“What do I want to do with my life?”

So take the first step toward improving your life. You won’t regret it.

Featured photo credit: Andrew Ly via unsplash.com

Reference

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