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Pre Conference Travel and Logistics Planning

Pre Conference Travel and Logistics Planning

In my new role, I’ll be attending and hosting lots of conferences and meetups. This means traveling probably as much as twice a month to other places, and that means lugging all the stuff a technological nomad needs to take along to stay viable. Here’s a list that I’m compiling that contains some obvious and maybe not-so-obvious pre-plans.

Pre-Conference Travel Checklist

  • Clothes. This is a given to TAKE clothes, but be sure to have a mix of multi-use, casual-to-faux-formal clothes. Take fitness clothes, if you can, too.
  • Toiletries. The US has just approved using a quart-sized sealable plastic bag full of travel-size toiletries (shampoo, deodorant, toothpaste, etc).
  • Business Cards. ALWAYS bring business cards. If you’re not traveling for your day job, print your own at somewhere like VistaPrint.
  • If you print your own, add WHAT YOU DO FOR OTHERS/WHAT YOU WANT FROM OTHERS on the card. (Example: Chris Brogan. Pulvermedia. Looking to meet and talk about the future of video on the internet.)
  • Chargers. This is the one most people miss. Double check that you have one charger for each piece of gear.
  • Transfer cables. I shot movie footage a few weeks ago, and then couldn’t display it anywhere because I didn’t have the right cable to share it.
  • Energy bars. Plane snacks are fewer and further between, and hotel snacks aren’t that great either. Take a half dozen energy bars for quick, good, calories.
  • Reading material and an mp3 player. There’s lots of travel time wasted. Take podcasts and books/magazines with you.
  • USB thumb drive(s). Take one for your data, but consider picking up a cheapie 32MB one to give out, if need be. Smaller and easier to manage than bringing along CDs or DVDs to burn, depending on the size of the media you want to share.
  • 3×5 cards or a notepad, and a pen. Are you kidding? This is on EVERY list.
  • Maps. Use your mapper of choice: Google? MapQuest? Yahoo? but use one. Map out all the parts of the city or cities that you’ll be traveling. Get directions both ways (to and from). Build these into a little binder, if you want, or at least color-tag them so that you know which one to pull out when.
  • Accommodation info. I *always* forget the name of the hotel I booked, because there are often multiples tapped for an event. I also share this with family and friends, so that people know where to find me in an emergency.
  • Prescriptions. Make sure your medicine needs are up to date. Sometimes, you can contact your doctor and ask for an additional prescription, just in case you run into trouble somewhere else. This’ll save you some time, especially if your med is important.
  • Bring a crapload (technical term) of Ziplok gallon bags, and maybe some quart bags, too. They’re insanely useful, for millions of things.
  • A roll of duct tape beats a lint brush any day. If you don’t want the whole role, peel off a long strip and re-wrap it carefully.

Targeted Planning

So here’s something people rarely do before attending a conference: target who’s going to attend. If you’re going to a trade show in your industry, get out on the site’s attendee list, see who’s coming, and look for the following:

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  • Company blogs.
  • Technorati mentions.
  • Personal blogs of attendees.
  • Industry news in general.

You could build a reasonably robust packet of information through a quick (but deep) read through your RSS reader of choice. (I like Bloglines for a web-side reader). And this will give you more conversation grist for the conference. Further, if you happen to need something, on behalf of your company or yourself, you’ll have the pre-knowledge of who’s doing what in your industry. If you learn that people are hiring, or that someplace just had a layoff, you might even find a new job, or fill the jobs you need filled at your company.

Networking Tips

Lots of people forget that conferences aren’t just about the expo floor and the presentations. It’s about getting to know other people in your industry (or in the area of your passion), and echanging ideas. The key element of this happening at the show is your pitch. What are you going to say to start an engaging conversation? I’ve mentioned going to 15 Second Pitch before to learn some great tips, and build your own pitches online for free. But here’s another tip to go with that one: Build a great 5 second soundbite, a 15-30 second teaser, a 2 minute trailer, and then the full boat conversation. What?

The 5 second soundbite is what you say shortly after people look for your badge (wear this on your right side, if you shake right-handed). It should NEVER be your job title. It should be something about what you do, what you’re looking for, or what you offer. (By the way, I’m not the expert. Laura is. Go see her for details).

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Tthe 15-30 second teaser is like the warmup to tell people just a little more if they bite on your soundbite. This should give them just a little more of the story, to show the other person where they fit into your ecosystem.

The 2-3 minute trailer is like a movie trailer. You’ve gotta show the best of your idea/offering/whatever in this 2-3 minutes, because this is your shot. You watch trailers, right? Do they help you decide whether to see a movie or not? Of course. Make your trailer really compelling, but then, you have to deliver.

The rest is just the full conversation. Remember to give the other person time to talk. Make your presentation about them, as best as you can. Give them chances to exit the information dump, in case they’re being polite instead of interested. (This will save you both time). And always be courteous to people’s time. They’re there to meet lots of people, too.

After the Show

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First and foremost, reconnect with your family and loved ones. Give them attention, and try not to lead off by talking about all the crazy things that happened to you. Ask your spouse (who cared for your kids while you were gone) or your boyfriend or whoever details about THEIR experience while you were gone. Listen to them. Ask questions. Give them a chance to feel at the heart of your attention. (This is the best advice I can give you for your relationship with regards to travel).

I’ve already covered this before, but to recap, make sure you send a brief email to every business card you received at the event –Remember: it’s YOUR job to GET cards, not give yours out. That’s a bonus– with tidbits of specific things you and the other person talked about at the event. Do this as quickly as possible. Keep the contact fresh. This will reinforce the person’s memory of you at the event, and promote a better feeling about what you and the other person might do in the near term.

Reset your toiletries. These are the things that eat up annoying time when you’re ready to travel next, because you forgot to bring them.

Your Tips and Add-Ons

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You know me. I love to end these things looking for your feedback. I love adding to the conversation. If you do it here, great. If you do it on your site, send a trackback. But let’s keep the conversation going. I bet someone could even take the first few lists and upload them into our wiki and build even more around them. But let’s keep the conversation going. Okay?

— Chris Brogan keeps a blog at [chrisbrogan.com]. He’s just joined pulvermedia as a Community Developer for Video On the Net, a conference about the future of tv and movies delivered over the net.

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How to Achieve Goals and Increase Your Chance of Success

How to Achieve Goals and Increase Your Chance of Success

Does it ever feel like the things you want to accomplish always end up on the back burner? If the answer to that question is “yes,” you’re not alone. Only about 33% of people consistently work toward their goals. In some cases, their goals may seem too lofty to accomplish, or else they aren’t sure how to make a plan for them.

If you don’t come up with concrete steps to take toward your goals, they’ll remain dreams. There’s nothing wrong with being a dreamer, but being able to turn your dreams into goals you can realize will help you lead a happier and more fulfilling life.

Luckily, you can realize almost any dream when you harness the right goal-setting methods.

In this article, I’ll show you how to achieve goals and get closer you success.

1. Break your dreams down into specific and measurable steps

We couldn’t talk about goal-setting without mentioning SMART goals.

SMART goals are specific, measurable, assignable, realistic, and time-related.

Specific and measurable steps are so important because if we don’t know what our target it, how can we ever hit it?

Take all those beautiful dreams you have for yourself and make them into things you can actually do. If you want to be an entrepreneur, for example, a step toward realizing your dream might be researching what you’ll need to start your business.

Find out more tips about utilizing SMART goals here:

How to Use SMART Goal to Become Highly Successful in Life

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2. Have at least one clearly defined goal for every interest and role in your life

It’s so easy to become complacent or stagnate. We often think that our careers are the only places where we need to set goals, but we aren’t only what we do.

To make the most of your life, take the approach that you’re always learning and growing in everything you do. Anything worth doing is worth doing well after all.

Set goals whether you’re sponsoring an activity for your child, taking up guitar lessons or trying to prove your worth at work.

You’ll notice that this approach forces you to constantly develop new skills. It can also be fulfilling to put more focus and value into all areas of your life— not just the ones related to our careers.

3. Align your goals with your life’s mission, purpose and passion

Take the opportunity to do some soul-searching. What is it that you want to do with this precious life of yours?

Anything that conflicts with your life’s purpose is bound to cause discontent. Staying in a bad relationship, doing a job that goes against your values, or maintaining the status quo just because it’s comfortable are not options for you.

Thinking about your goals in this way can help you eliminate things in your life that don’t serve you. This frees up mental space that you can use to do the things you care about the most.

Many of us struggle to find the time to work on our goals, but this strategy enables you to make more time.

4. Create goals that ignite your spirit and inspire you to take action

If you can’t be fired up about your goals from the start, they might not be good goals for you.

The road to success is often tough. You’re going to have times when you might feel tired or discouraged.

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You need to feel inspired enough that you’ll be able to overcome obstacles as you encounter them.

If what you’re doing motivates you to be the greatest version of yourself, you’ll be much more resilient.

5. Write down all your goals in specific, measurable detail

This is your road map for what success will look like. The more you define what you want the finished product to be, the greater the chance that you’ll reach that vision.

When you write down your goals, you’re creating a document that you can revisit to make sure you’re on track.

When you’re in the middle of trying to achieve a big goal, it can be hard to see what’s working for you. The things you write in this step will help you stay on-message as you take your goals out of your mind and into the real world.

Don’t just write down your goals and stash them away in a folder somewhere. Take the extra step to put them somewhere where you’ll see them.[1]

If you have too many goals to post on your desk, write a summary or choose one or two steps to work on for the day. Just seeing them will keep them in the front of your mind.

6. Commit to hitting each of your targets without exception

You wouldn’t have created the target if you didn’t think it was necessary. Hold yourself accountable for taking the steps to succeed.

You can always adapt your strategy or break your targets into smaller steps if you find that they aren’t attainable as you originally wrote them.

Hitting even the smallest target is cause for a celebration. It’s a step in the positive direction. Your success will make you crave more success.

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We often make excuses when we get tired or overwhelmed. Take away the option to make excuses. You will only be satisfied with the best effort from yourself.

7. Share your goals with others to motivate each other

There’s something so powerful about people sharing their goals and dreams with one another. Doing so gives voice to some part of us that could remain hidden (and therefore never be accomplished).

When other people know about your goals, they can cheer you on and hold you accountable. When people share their vision with you, you can do the same for them.

This strategy is particularly beneficial when you’re trying to develop healthy habits. Post about your workout on social media, or do a healthy eating challenge with your best friend. You’ll be less likely to slack when temptation arises, and you’ll probably encourage someone else to reach for their goals too.

8. Set a series of daily, weekly and long-term goals, complete with starting times and deadlines

Many goals never reach realization simply because the goal-setter doesn’t check their progress. People tend to forget what they set out to do, or their goal gets crowded out by other obligations.

Forcing yourself to revisit your goals at regular intervals breaks them into smaller steps and it reminds you to think about them.

Giving yourself regular deadlines for smaller tasks related to your goals also helps you reflect on your strategy. You’ll figure out what works for you, whether your timeline is realistic, and whether or not you need additional help to stay on track.

In addition, celebrating small wins helps you stay motivated. Here’s how:

How To Celebrate Small Wins To Achieve Big Goals

9. Take 10 minutes every day to imagine how great it will feel to achieve your goals

Visualization is such a powerful tool. Some of the most successful athletes, celebrities and business people take time each day to think about how success looks and feels for them.[2] Imagining that feeling of satisfaction can be a great motivator.

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When you do meet your goals, take some time to be grateful. Thank yourself for showing up and doing the work. Be grateful when the stars align properly to help you advance to the next step.

It’s not just getting to the destination of your goals that matters. How you take the journey is important too.

10. Take an action step toward reaching your goals every day

Your goals can easily get buried in the hustle and the bustle. Even the smallest step in the right direction is still moving you forward.

Keep chipping away at the work every day and before long, you’ll start to see those dreams come to life.

Maybe you didn’t start your business today but you designed the logo that’s going to go on your website and business cards. Doing that task well is going to help you so much in the long run.

Concrete actions day by day draw your dreams out of obscurity and into the realm of possibility.

Change begins today

Dreams can inspire and overwhelm us. By turning our dreams into goals that we can work toward, we increase our chances of success. Things that once seemed impossible are suddenly within reach.

It’s time to start turning your dreams into goals and your goals into realities.

Featured photo credit: Pexels via pexels.com

Reference

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