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Postcards from over the edge

Postcards from over the edge

A few potentially useful thoughts about work and working life.

  1. When you’ve reached enlightenment, your boss will still be a jerk. The good news is that it won’t bother you any more. The secret of maintaining a calm mind is letting go of emotions and refusing to waste energy on fretting about whatever you can’t change. The world is an unsatisfactory place; your boss is an unsatisfactory person. Life is good.
  2. There are no acceptable excuses for your bad behavior. Not your dreadful childhood (most people were dreadful sometimes as children, even if their childhood was idyllic), your miserable relationships (miserable people give themselves more of them), the fact you have no money (maybe you did nothing to earn more, or wasted what you had), your frustrating job (you’re presumably too frustrated to do anything about changing it) or the pains in your neck (and the ones you give to others). Life sometimes sucks. Get over it. Don’t add to the mess.
  3. Reality keeps coming at you. There’s no “off” switch. All you can do is cope with it as best you can. Since you’re human, you’re fallible. There will be many times you mess up totally and many more you mess up a little. If you beat yourself up over each one of them, you’re going to be a continual hospital case. If you feel guilty whenever you screw up, you’ll end up a basket case too.
  4. No one can insult you without your permission. Whatever he or she says about you, it’s your emotions that make you feel bad. That, and going over and over the insult in your mind, imagining what you should have said (but didn’t think of until it was too late). Ignore them and insults will have no power over you.
  5. You can always be yourself. You don’t need to prove it. It’s impossible for you to be anyone else, however hard you try. Doing something just to prove your ability, courage, or anything else is merely showing off. Only doing something because it needs doing is the real thing.
  6. Whatever changes you have in mind, begin with yourself. Many people work diligently to change others, while leaving themselves untouched. If you succeed in making the other person better, it will only show up your own deficiencies in a harsher light.
  7. You won’t find meaning in your life by sitting and thinking about it. To create meaning, you have to take action with some purpose in mind. Locking a new car in the garage and thinking about driving it won’t put any miles on the clock. Thinking about what your life means is the same. You need to get a little mud on the wheels and a few dints in the bodywork. Later, when you look at them, you’ll recall what happened and what each one meant.
  8. If you aren’t satisfied with your life, change it. If you won’t change it, put up with it. There’s no middle way. Whatever you do, don’t keep telling us about it. We don’t want to know.
  9. Keep living until you die. Some people give up on life while they’re still alive. You can see they’ve done so, because they no longer do any of the things that show life is present. They don’t learn, they don’t change, they don’t develop, they don’t adapt. They may be alive physically, but they’re already dead in any sense that matters.
  10. There’s no such creature as a self-made person—unless she conceived and gave birth to herself, fed herself as a baby and a child, made her own clothes from cotton and wool she produced herself, taught herself, built her own house and car, and never needed to go to a doctor, a dentist, a pharmacy or a store. We’re all utterly dependent on one another. Gratitude seems more appropriate than egotistical fantasies.

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Adrian Savage is a writer, an Englishman, and a retired business executive, in that order. He lives in Tucson, Arizona. You can read his other articles at Slow Leadership, the site for everyone who wants to build a civilized place to work and bring back the taste, zest and satisfaction to leadership and life, and Working Potential, where you’ll learn about great ideas for self-development. His latest book, Slow Leadership: Civilizing The Organization

    , is now available at all good bookstores.
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    Last Updated on July 27, 2020

    20 Time Management Tips to Super Boost Your Productivity

    20 Time Management Tips to Super Boost Your Productivity

    Are you usually punctual or late? Do you finish things within the time you stipulate? Do you hand in your reports/work on time? Are you able to accomplish what you want to do before deadlines? Are you a good time manager?

    If your answer is “no” to any of the questions above, that means you’re not managing your time as well as you want. Here are 20 time management tips to help you manage time better:

    1. Create a Daily Plan

    Plan your day before it unfolds. Do it in the morning or even better, the night before you sleep. The plan gives you a good overview of how the day will pan out. That way, you don’t get caught off guard. Your job for the day is to stick to the plan as best as possible.

    Here’s How to Create a To-Do List that Super Boosts Your Productivity.

    2. Peg a Time Limit to Each Task

    Be clear that you need to finish X task by 10am, Y task by 3pm, and Z item by 5:30pm. This prevents your work from dragging on and eating into time reserved for other activities.

    3. Use a Calendar

    Having a calendar is the most fundamental step to managing your daily activities. If you use outlook or lotus notes, calendar come as part of your mailing software.

    I use it. It’s even better if you can sync your calendar to your mobile phone and other hardwares you use – that way, you can access your schedule no matter where you are. Here’re the 10 Best Calendar Apps to Stay on Track .

    Find out more tips about how to use calendar for better time management here: How to Use a Calendar to Create Time and Space

    4. Use an Organizer

    An organizer helps you to be on top of everything in your life. It’s your central tool to organize information, to-do lists, projects, and other miscellaneous items.

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    These Top 15 Time Management Apps and Tools can help you organize better, pick one that fits your needs.

    5. Know Your Deadlines

    When do you need to finish your tasks? Mark the deadlines out clearly in your calendar and organizer so you know when you need to finish them.

    But make sure you don’t make these 10 Common Mistakes When Setting Deadlines.

    6. Learn to Say “No”

    Don’t take on more than you can handle. For the distractions that come in when you’re doing other things, give a firm no. Or defer it to a later period.

    Leo Babauta, the founder of Zen Habits has some great insights on how to say no: The Gentle Art of Saying No

    7. Target to Be Early

    When you target to be on time, you’ll either be on time or late. Most of the times you’ll be late. However, if you target to be early, you’ll most likely be on time.

    For appointments, strive to be early. For your deadlines, submit them earlier than required.

    Learn from these tips about how to prepare yourself to be early, instead of just in time.

    8. Time Box Your Activities

    This means restricting your work to X amount of time. Why time boxing is good for you? Here’re 10 reasons why you should start time-boxing.

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    You can also read more about how to do time boxing here: Get What Matters Done by Scheduling Time Blocks

    9. Have a Clock Visibly Placed Before You

    Sometimes we are so engrossed in our work that we lose track of time. Having a huge clock in front of you will keep you aware of the time at the moment.

    10. Set Reminders 15 Minutes Before

    Most calendars have a reminder function. If you have an important meeting to attend, set that alarm 15 minutes before.

    You can learn more about how reminders help you remember everything in this article: The Importance of Reminders (And How to Make a Reminder That Works)

    11. Focus

    Are you multi-tasking so much that you’re just not getting anything done? If so, focus on just one key task at one time. Multitasking is bad for you.

    Close off all the applications you aren’t using. Close off the tabs in your browser that are taking away your attention. Focus solely on what you’re doing. You’ll be more efficient that way.

    Lifehack’s CEO has written a definitive guide on how to focus, learn the tips: How to Focus and Maximize Your Productivity (the Definitive Guide)

    12. Block out Distractions

    What’s distracting you in your work? Instant messages? Phone ringing? Text messages popping in?

    I hardly ever use chat nowadays. The only times when I log on is when I’m not intending to do any work. Otherwise it gets very distracting.

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    When I’m doing important work, I also switch off my phone. Calls during this time are recorded and I contact them afterward if it’s something important. This helps me concentrate better.

    Find more tips on how to minimize distractions to achieve more in How to Minimize Distraction to Get Things Done

    13. Track Your Time Spent

    When you start to track your time, you’re more aware of how you spend your time. For example, you can set a simple countdown timer to make sure that you finish a task within a period of time, say 30 minutes or 1 hour. The time pressure can push you to stay focused and work more efficiently.

    You can find more time tracking apps here and pick one that works for you.

    14. Don’t Fuss About Unimportant Details

    You’re never get everything done in exactly the way you want. Trying to do so is being ineffective.

    Trying to be perfect does you more harm than good, learn here about how perfectionism kills your productivity and how to ditch the perfectionism mindset.

    15. Prioritize

    Since you can’t do everything, learn to prioritize the important and let go of the rest.

    Apply the 80/20 principle which is a key principle in prioritization. You can also take up this technique to prioritize everything on your plate: How to Prioritize Right in 10 Minutes and Work 10X Faster

    16. Delegate

    If there are things that can be better done by others or things that are not so important, consider delegating. This takes a load off and you can focus on the important tasks.

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    When you delegate some of your work, you free up your time and achieve more. Learn about how to effectively delegate works in this guide: How to Delegate Work (the Definitive Guide for Successful Leaders)

    17. Batch Similar Tasks Together

    For related work, batch them together.

    For example, my work can be categorized into these core groups:

    1. writing (articles, my upcoming book)
    2. coaching
    3. workshop development
    4. business development
    5. administrative

    I batch all the related tasks together so there’s synergy. If I need to make calls, I allocate a time slot to make all my calls. It really streamlines the process.

    18. Eliminate Your Time Wasters

    What takes your time away your work? Facebook? Twitter? Email checking? Stop checking them so often.

    One thing you can do is make it hard to check them – remove them from your browser quick links / bookmarks and stuff them in a hard to access bookmarks folder. Replace your browser bookmarks with important work-related sites.

    While you’ll still checking FB/Twitter no doubt, you’ll find it’s a lower frequency than before.

    19. Cut off When You Need To

    The number one reason why things overrun is because you don’t cut off when you have to.

    Don’t be afraid to intercept in meetings or draw a line to cut-off. Otherwise, there’s never going to be an end and you’ll just eat into the time for later.

    20. Leave Buffer Time In-Between

    Don’t pack everything closely together. Leave a 5-10 minute buffer time in between each tasks. This helps you wrap up the previous task and start off on the next one.

    More Time Management Tips

    Featured photo credit: Unsplash via unsplash.com

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