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Podcasting Recording Hacks

Podcasting Recording Hacks

Okay, I’m really really into podcasting. Why? Because I think they have some uses that blogs can’t cover. Portability being chief among these. Basically, it’s another way to have a conversation with an audience. If you’re a marketer, this is almost a no-brainer. If you’re a geekhead, this is a way to share knowledge and information in a group setting, without requiring even more reading.

Sometimes, you want to read. Like Manuals.

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But other times, you might want to have someone executing a step by step method of procedure. Can you imagine a tech remoting into a data center, getting ready to upgrade a server, and she’s listening to her trusty iRiver device. She pushes play and hears her coworkers’ pre-recorded steps for execution. It sounds like Mission: Impossible, only without the steps for “shoot this guy; make a copy of his face; put on the mask.”

CEOs can give messages to senior management. Vendors can get their clients subcribed to weekly product podcasts. (I’ve got a million, kids!)

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Most folks get nervous about doing a podcast because of the technical stuff. Well, here are a few hacks to get someone who might not be 100% techie into putting their voice into digital media for sharing purposes. The best part is, most of them are cheap or free:

Podcast RECORDING Hacks

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Quick definition partly copped from Wikipedia: Podcasting is the distribution of multimedia files (audio or video), using a syndication method like RSS or ATOM, for download and playback at a time convenient to the listener/viewer.

  • Odeo– Take an inexpensive microphone (built-in or a $15 jobber from RadioShack.com), plug it into your computer, poke around the audio settings, and you can use Odeo. You really can’t get much simpler than that. I could probably end the hacks right here, really. It’s an easy solution for desktop recording. How about MOBILE recording?
  • K7.net– We mentioned this the other day regarding Adam Weiss’s voice reminder hack. You can use the same thing but talk just a little longer and you’ve got a podcast. Is there a timelimit to the messages? Here’s another hack. Record the time limit’s length as segments, tie them all together using Audacity. The only trick there is, it’s a Seattle number.
  • AimPhoneLine.com– I saw this at Lifehacker, and I thought: well there! That solves the local number. (I admit I didn’t look for non-US numbers, but I’ve got a sidebar hack for that, too: can’t you SKYPE to it?). I haven’t tried out the length, but again, just record little bits and blend them. I now have two new internet phone numbers in a single day. Weird.
  • SkypeCasts– Skype just launched a great tool for this called SkypeCasts. I think this thing will really rock the boat in the “record it easy” marketplace. Hey Odeo- what do you think?
  • Cheapy Digital Recorders– You can get an inexpensive digital record for under $100 US, and those might be a good starting place for something you can shift from your device to the computer for pushing into a Podcast.

Even if you’re not interested in podcasting, these services all offer something of interest to busy productivity types looking to use other tools to get things done. Don’t have access to the keyboard? Use a phone in service for a message that translates directly to MP3. Need to leave lots of people the same message? Email them the file. We can go on like this, but I need your help.

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What Did I Miss?

I’ll admit that I didn’t exactly scour the internet to see other examples of similar services. Do you have some favorites that I missed? Let me know. Load up the comments with your thoughts, opinions, and your variations on the theme. That’s what you’re here for, tough guys!

–Chris Brogan recently launched New Media School, a video podcast that takes a tongue-in-cheek look at podcasting, while still attempting to be marginally informative.

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Last Updated on March 30, 2020

20 Time Management Tips to Super Boost Your Productivity

20 Time Management Tips to Super Boost Your Productivity

Are you usually punctual or late? Do you finish things within the time you stipulate? Do you hand in your reports/work on time? Are you able to accomplish what you want to do before deadlines? Are you a good time manager?

If your answer is “no” to any of the questions above, that means you’re not managing your time as well as you want. Here are 20 time management tips to help you manage time better:

1. Create a Daily Plan

Plan your day before it unfolds. Do it in the morning or even better, the night before you sleep. The plan gives you a good overview of how the day will pan out. That way, you don’t get caught off guard. Your job for the day is to stick to the plan as best as possible.

2. Peg a Time Limit to Each Task

Be clear that you need to finish X task by 10am, Y task by 3pm, and Z item by 5:30pm. This prevents your work from dragging on and eating into time reserved for other activities.

3. Use a Calendar

Having a calendar is the most fundamental step to managing your daily activities. If you use outlook or lotus notes, calendar come as part of your mailing software.

I use it. It’s even better if you can sync your calendar to your mobile phone and other hardwares you use – that way, you can access your schedule no matter where you are. Here’re the 10 Best Calendar Apps to Stay on Track .

Find out more tips about how to use calendar for better time management here: How to Use a Calendar to Create Time and Space

4. Use an Organizer

An organizer helps you to be on top of everything in your life. It’s your central tool to organize information, to-do lists, projects, and other miscellaneous items.

These Top 15 Time Management Apps and Tools can help you organize better, pick one that fits your needs.

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5. Know Your Deadlines

When do you need to finish your tasks? Mark the deadlines out clearly in your calendar and organizer so you know when you need to finish them.

But make sure you don’t make these 10 Common Mistakes When Setting Deadlines.

6. Learn to Say “No”

Don’t take on more than you can handle. For the distractions that come in when you’re doing other things, give a firm no. Or defer it to a later period.

Leo Babauta, the founder of Zen Habits has some great insights on how to say no: The Gentle Art of Saying No

7. Target to Be Early

When you target to be on time, you’ll either be on time or late. Most of the times you’ll be late. However, if you target to be early, you’ll most likely be on time.

For appointments, strive to be early. For your deadlines, submit them earlier than required.

Learn from these tips about how to prepare yourself to be early, instead of just in time.

8. Time Box Your Activities

This means restricting your work to X amount of time. Why time boxing is good for you? Here’re 10 reasons why you should start time-boxing.

You can also read more about how to do time boxing here: Get What Matters Done by Scheduling Time Blocks

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9. Have a Clock Visibly Placed Before You

Sometimes we are so engrossed in our work that we lose track of time. Having a huge clock in front of you will keep you aware of the time at the moment.

10. Set Reminders 15 Minutes Before

Most calendars have a reminder function. If you have an important meeting to attend, set that alarm 15 minutes before.

You can learn more about how reminders help you remember everything in this article: The Importance of Reminders (And How to Make a Reminder That Works)

11. Focus

Are you multi-tasking so much that you’re just not getting anything done? If so, focus on just one key task at one time. Multitasking is bad for you.

Close off all the applications you aren’t using. Close off the tabs in your browser that are taking away your attention. Focus solely on what you’re doing. You’ll be more efficient that way.

Lifehack’s CEO has written a definitive guide on how to focus, learn the tips: How to Focus and Maximize Your Productivity (the Definitive Guide)

12. Block out Distractions

What’s distracting you in your work? Instant messages? Phone ringing? Text messages popping in?

I hardly ever use chat nowadays. The only times when I log on is when I’m not intending to do any work. Otherwise it gets very distracting.

When I’m doing important work, I also switch off my phone. Calls during this time are recorded and I contact them afterward if it’s something important. This helps me concentrate better.

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Find more tips on how to minimize distractions to achieve more in How to Minimize Distraction to Get Things Done

13. Track Your Time Spent

When you start to track your time, you’re more aware of how you spend your time. For example, you can set a simple countdown timer to make sure that you finish a task within a period of time, say 30 minutes or 1 hour. The time pressure can push you to stay focused and work more efficiently.

You can find more time tracking apps here and pick one that works for you.

14. Don’t Fuss About Unimportant Details

You’re never get everything done in exactly the way you want. Trying to do so is being ineffective.

Trying to be perfect does you more harm than good, learn here about how perfectionism kills your productivity and how to ditch the perfectionism mindset.

15. Prioritize

Since you can’t do everything, learn to prioritize the important and let go of the rest.

Apply the 80/20 principle which is a key principle in prioritization. You can also take up this technique to prioritize everything on your plate: How to Prioritize Right in 10 Minutes and Work 10X Faster

16. Delegate

If there are things that can be better done by others or things that are not so important, consider delegating. This takes a load off and you can focus on the important tasks.

When you delegate some of your work, you free up your time and achieve more. Learn about how to effectively delegate works in this guide: How to Delegate Work (the Definitive Guide for Successful Leaders)

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17. Batch Similar Tasks Together

For related work, batch them together.

For example, my work can be categorized into these core groups:

  1. writing (articles, my upcoming book)
  2. coaching
  3. workshop development
  4. business development
  5. administrative

I batch all the related tasks together so there’s synergy. If I need to make calls, I allocate a time slot to make all my calls. It really streamlines the process.

18. Eliminate Your Time Wasters

What takes your time away your work? Facebook? Twitter? Email checking? Stop checking them so often.

One thing you can do is make it hard to check them – remove them from your browser quick links / bookmarks and stuff them in a hard to access bookmarks folder. Replace your browser bookmarks with important work-related sites.

While you’ll still checking FB/Twitter no doubt, you’ll find it’s a lower frequency than before.

19. Cut off When You Need To

The number one reason why things overrun is because you don’t cut off when you have to.

Don’t be afraid to intercept in meetings or draw a line to cut-off. Otherwise, there’s never going to be an end and you’ll just eat into the time for later.

20. Leave Buffer Time In-Between

Don’t pack everything closely together. Leave a 5-10 minute buffer time in between each tasks. This helps you wrap up the previous task and start off on the next one.

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Featured photo credit: Unsplash via unsplash.com

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