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Meetings, @&!!$*@ Meetings!

Meetings, @&!!$*@ Meetings!

In the list of activities that waste time and cause worthless frustration at work, meetings rank near the top, just below performance appraisals and preparing budgets.

There you are, stuck in a meeting you don’t want to attend, thinking of all the work piled up on your desk, while you half listen to someone droning on endlessly about a topic you have no interest in. When the meeting finally ends, less than half the agenda has been completed and everyone gets out their calendars to arrange yet another time to meet.

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Worse still, many meetings seem never to result in any clear decision at all, leaving you wondering why people came together in the first place. Some people spend most of their normal working day in meetings of one kind or another. The only time available to do their own work is either very early in the morning, before the first meeting is scheduled, or late in the evening when they should be relaxing at home.

Why do organizations allow such a continual waste of time and energy?

The first reason, I believe, is simple: rampant distrust.

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  • Top executives don’t trust their subordinates to be competent enough to take full charge of important projects. They therefore require them to involve others in their decisions, in the belief this will guard against expensive errors.
  • Powerful colleagues don’t trust one another not to undermine their position in some way, so they insist on being “kept informed” before decisions are made—usually by demanding a meeting is held, then sending a subordinate who can stop unwanted progress and report back on suspicious activities.
  • Departments trust other departments even less. Same result, times ten.
  • People in general don’t trust others not to say something bad about them behind their backs, so they want to be there to defend themselves. (It’s a waste of time. People will always bad-mouth you, if they want to. They simply find another occasion when you aren’t there.)
  • Auditors don’t trust anyone (except themselves) with money, so they require decisions on expenditure to be made in committee, where others are always watching—often jealously. (It didn’t work too well in recent high-profile corporate corruption cases, did it? And weren’t the auditors involved in those shenanigans too?)
  • It’s always been that way. No one wants to take the risk of doing things differently, because they know there is one area in which they can trust others without question: to pile all the blame on them if anything goes wrong.

The secondary reason is less negative: a belief that many heads are always better than one.

This has some truth when it’s a matter of generating ideas. If the purpose is to get something done, many heads just about always slow things down. It’s amazing how easily a group of people can find delays and problems if they put their collective minds to it.

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Then there’s a earch for consensus: that over-worked concept that appears to produce decisions to everyone’s satisfaction; while usually ensuring the only decision possible is one that offends nobody—because it’s harmless, conventional and unlikely to work anyway. Consensus is nice to have, but it’s rarely essential. If the proposed action is new and unfamiliar, it’s unlikely consensus is even possible in advance.

Many meetings may be unavaoidable, but here’s how to avoid adding to the plague of meetings yourself:

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  • There are only three genuine reasons for a meeting:
  1. You wish to gather ideas and thoughts from those present.
  2. People have concerns about some topic and you are ready to answer them in person and immediately.
  3. A group of people wish to come together to celebrate a success or support one another in adversity.
  • If you have any other reason for holding a meeting, choose a more appropriate way to communicate. For example, merely passing information is typically better handled by memo, e-mail or some other document. If you can’t—or won’t—answer questions right away, collect questions by interview, in writing, or by telephone, and answer them only when you’re ready.
  • If any of these are your true reasons for holding a meeting, cancel it immediately:

    • You always have one. (Now’s the time to stop.)
    • You think people like to have meetings. (Sorry. They don’t.)
    • It’s a good way to set priorities and get everyone motivated. (It isn’t.)
    • It builds team spirit. (It doesn’t.)

    Meetings can be useful, but only if they’re held for good reasons (see above), are well managed, and last not one second longer than is absolutely necessary. In any other circumstances, they’re more likely to be a blight on everyone’s day. Give them up. Everyone will thank you—except those few who like to interfere in other people’s jobs as an excuse for not getting on with their own.

    P.S. Public and academic bodies are even worse. Only a public body could invent the Steering Committee, to oversee the Working Party, which discusses the eventual reports of one or more Study Groups, which first receive input from a series of sub-committees, which base their findings on expert staff reports almost none of the members understand fully anyway.

    Adrian Savage is an Englishman and a retired business executive who lives in Tucson, Arizona. You can read his serious thoughts most days at Slow Leadership, the site for anyone who wants to bring back the taste, zest and satisfaction to leadership; and his crazier ones at The Coyote Within.

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    Published on July 15, 2019

    10 Simple Strategies to Make Your Life Better Starting Today

    10 Simple Strategies to Make Your Life Better Starting Today

    Habits are an important part of the direction you take your life, and — as I’ll share with you shortly — there are certain daily habits you can adopt right away that are guaranteed to improve your life.

    Think back to when you were just six or seven years old…

    At that age you probably didn’t have many habits. But, as the years went by, you picked up more and more good and bad habits.

    You may not have thought about it before, but habit forming never really stops.

    That’s why it’s never too late to change your habits and transform your life.

    So, if you feel burdened by your bad habits, start kicking them into shape by replacing them with these 10 positive, life-changing strategies:

    1. Go to Bed a Little Earlier and Wake up Earlier 

    Starting tonight, get yourself to bed 30 minutes earlier than usual. And, then make sure you get up tomorrow morning 30 minutes earlier, too. This small change can have a BIG impact on your day. 

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    Instead of furiously rushing in the morning to get ready for work, the extra time will give you a golden opportunity to start your day off on the right note. You can drink a smoothie while sitting on your porch, spend 10 minutes exercising and stretching, and still have time to read a few pages of an inspiring book.

    2. Be Grateful for the Good Things in Your Life 

    Setbacks and obstacles are inevitable in life. But, with a positive mindset, you’ll be able to overcome most of these. And, when you do, you’ll boost your self-confidence. 

    This is something you can definitely be grateful for. 

    However, if worst-case scenarios are playing out in your life, then sometimes, to stay strong, you’ll need to keep your mind on the good things that are happening to you. For example, your relationship with your partner might be crumbling, but your career is continuously getting stronger. It’d be easy to feel downtrodden and miserable about your relationship problems —  but, it would be much healthier to keep your mind and gratitude on these things that are going well, such as your career.

    3. Drink Water All Day Every Day 

    I’m sure you’ve heard the advice of drinking at least eight glasses of water a day, but are you following that advice? If not, you’re robbing your body and mind of essential hydration. 

    With the right amount of water intake a day, you’ll be amazed how good you feel — and how good you look!

    4. Take 15 Minutes to Set Goals for the Day, and Then Tackle Them One by One 

    This strategy will put your life into a new stratosphere! And, it’s very simple to do. 

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    Simply spend 15 minutes in the morning (either at home or at work) planning what you need and want to achieve during the rest of the day. Once you’ve listed your tasks, the next step is to put them into order of priority. 

    For instance, you have three things to do: catch up with your emails, write a project update, and prepare a briefing for your CEO. It’s best if you put these in order of importance. In this example, your emails can probably wait until you’ve created your CEO brief and updated your project documentation.

    5. Turn Off Your Cell Phone (or Put it on Airplane Mode) When You’re Focusing 

    A 2012 study found that even looking at a cell phone or feeling it vibrate in your pocket can significantly distract focus and reduce your ability to complete complex tasks.[1]

    It’s no surprise really, as our thoughts are subconsciously drawn towards checking our phones when they’re switched on. It’s a bad habit — but one that most of us have. However, when you need 100% focus (like I do when writing my articles), then switching your phone off, or at least putting it into airplane mode, will free your mind and supercharge your focus. Try it and see!

    6. Walk as Much as You Can 

    Have you noticed that most people’s lives are sedentary? They drive to work, sit in front of a screen all day, then drive home and binge on the latest Netflix series. It’s no wonder there’s a growing epidemic of obesity and mental health issues. 

    Our bodies are made to move — so we should move them! This can be as simple as walking up the stairs to your office instead of taking the elevator, and going out for a walk around the block at lunchtime. In the evening, instead of arriving home and crashing on the sofa; spend 20 to 30 minutes walking around your block.

    When you make these things a habit, you’ll be amazed by how much better you feel. You’ll have less stress — and more energy.

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    7. Be Mindful of Your Surroundings

    How often do you stop, think and appreciate the “here and now”? I’m guessing not very often. But, I understand why. Modern life is demanding and fast-paced. There’s precious little time to appreciate the small things. 

    But, if you want to live a healthy and happy life, you must break out of this trap. You can do this by allocating 15 to 30 minutes each day for mindful meditation. This could be in a park, in your garden, or even in your lounge. The trick is to focus 100% on your surroundings. 

    For example, if you’re outside, watch how the leaves on the trees blow around in the wind. By keeping your focus on this movement, you’ll clear your mind from your usual stresses and strains. This will give you brain a much-needed break. And, as well as improving your mental health; you’ll find your creativity gets a boost, too.

    8. Ask for Help When You Need It 

    No one can know or do everything. Which is why you shouldn’t be embarrassed to delegate tasks to others when needed, ask questions when you don’t have the answers, and work with partners and colleagues to clarify intentions. 

    When I first set up Lifehack, I tried to do everything myself: blog writing, website creation, marketing, financial planning, etc. However, I quickly learned that it was much better to hire some help. Not only did this inject some fresh ideas and inspiration into Lifehack — it also made the whole operation way more enjoyable!

    9. Practice Self Care 

    Are you looking after yourself as well as you should? If not, then take steps to improve your diet, exercise more, and to speak to yourself with encouraging words and thoughts. 

    The latter suggestion is often overlooked. But how you speak to yourself determines how you feel, what you believe, and what you achieve.

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    10. Embrace Learning 

    You cannot transform your life without learning something new. That’s because the process of change forces you to adapt. But, many people stop learning as they get older, as they find the learning process boring and bothersome. However, it doesn’t have to be this way. It can be fun and rewarding. 

    Whether you decide to learn to play guitar or study the basics of accounting — embrace learning, and begin changing your world for the better.

    I’m sure you’ll agree that these 10 strategies are simple enough for you to start putting them into action in your life. (I suggest you begin today!) 

    Nevertheless, you’ll probably need to use some extra willpower for the first 30 days or so, as this is the typical length of time it takes to create a new habit. After that, these strategies will be part of your day-to-day life, and you won’t need to think about having to do them. In other words, they’ll have become habitual actions.

    If you need any further encouragement to get started with the 10 strategies, then consider this:

    Even just adopting one of the strategies can turn the tide in your favor. But, when you implement all 10, you’ll create an unstoppable trend towards success, health and happiness.

    So start making your life better — today!

    Featured photo credit: Javier Garcia via unsplash.com

    Reference

    [1] Deborah R. Tindell and Robert W. Bohlander, Wilkes University: The Use and Abuse of Cell Phones and Text Messaging in the Classroom: A Survey of College Students

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