Advertising
Advertising

Lifehack Presents: The Thinking Outside the Box Mini Guide

Lifehack Presents: The Thinking Outside the Box Mini Guide

    Being creative day-in and day-out is a must for most, if not all, knowledge workers and entrepreneurs. We have to come up with new ideas related to struggling projects, new products, business creation, and ideas to solve numerous amounts of problems. It can be a hard thing to do if you don’t have a framework or process for being creative.

    Instead of just skirting by when it comes to creative pressure, you have to stand out and create ideas to make things happen in your career and life. That’s why it’s important to start thinking outside the box today. This mini guide will show you how to create ideas with minimal effort and frustration.

    Advertising

    What this is and what it can help you with

    First off, what is “thinking outside the box”? According to the Wikipedia article on the term, there is a 9-dot puzzle that is meant to be an intellectual challenge. The idea is to connect all of the dots of the puzzle by drawing four straight lines without ever lifting your pencil. The term “thinking outside the box” was coined because to solve the puzzle you have to move your pencil outside of the artificial boundaries of the box.

    It’s interesting how this term came to mean “think creatively,” and now it is sort of a cliche when you hear it, but it doesn’t mean that the idea isn’t important. Thinking outside the box is important for so many things. Here is a quick list of different issues creative thinking will help you with:

    • Large problem solving at work or home
    • Creating ideas for new business opportunities
    • Creating potential ideas for writing
    • Project planning
    • Goal setting
    • Ideas for new products and services (as well as ideas to improve current products)
    • Event planning
    • Household repair

    … and the list goes on

    Advertising

    There really isn’t much in our lives that doesn’t deserve some out-of-the-box-thinking, that’s why it is important we have a creative process in our lives.

    The process

    When it actually comes to generating ideas and thinking creatively, there are many different ways to do it. But, there is a small, simplified process that you can follow to start thinking outside the box as quickly as possible. First let’s look at the overall setting you need to put yourself in to think differently:

    • Turn off your filter. We all have an internal “filter” that tells us ideas are good or bad even before we let them see the light of day. You have to make sure that when you are trying to think differently and come up with ideas, that this filter needs turned off so you can create as many ideas as possible without criticizing them internally. Some of the best ideas may be lost because of this internal filter we all have.
    • Create now, criticize later. When you are in “idea generation mode” you want to come up with as many ideas as possible. These ideas shouldn’t be classified as “good” or “bad” because that it is a totally separate process of thinking outside the box. Make a list
    • Go off in tangents. While creating ideas it’s important to let the creative process go where it “needs” to go. That is, don’t try to limit your ideas to the problem that you are trying to solve. If you start creating new ideas for a product or service while you are trying to create ideas to solve a family problem, let it flow the way that it flows. Some of my best ideas have come out of the weirdest and most “unnatural” times and situations. Embrace these times.
    • Create time and space for creating. As you can have creative ideas anywhere and everywhere, it’s important to remember to actually carve out time to use your creativity to solve your problems. If you have a group of people that need to be in on the creative process then schedule some time with them. Even if it is just you that needs to create some ideas, time block it in your schedule to create the time and space you will need.

    Now that you have the atmosphere for thinking outside the box down, here is the simplified process of idea generation and critique:

    Advertising

    1. Start with a focal point and create as many ideas around that focal point. The focal point requires you to have some sort of focus and perspective on a current project, problem, business idea, etc. Having this perspective will help put your mind in the right place. You will be able to create ideas around something you are focusing on.
    2. Create ideas for a set amount of time. This could be between 5 or 25 minutes at a time. The idea is to devote this time to collect all ideas that are related to your focal point.
    3. Take a small break after the creation process. This break will be followed by the next step.
    4. Critique and organize. Now that you have some ideas down it’s time to throw out some of the bad ones, organize ones that go together, and also create new ones based off of the organization and critique. Sometimes, by this point in the process, you will already have the ideas that you need to solve your problem. If so, you can stop and work on your new ideas. If you still need more ideas then…
    5. Repeat steps 1–4.

    The tools

    There are a good amount of creative tools that you can use to bolster your outside of the box type of thinking. Here is a list of things that we at Lifehack like to use:

    • Mindmapping software. This is (in my opinion) the be-all-to-end-all creative thinking tool. You can get a good mindmapping app for any platform (MindNode Pro for Mac, MindManager for Mac/PC, or FreeMind for Mac/PC/Linux). Mindmapping is great to set-up your creative focal point and then generate ideas around it.
    • Outlining tools. These are good for the organizing step or even the idea generation step. Once again, there are great outlining tools for all platforms (OmniOutliner for Mac, Word for Mac/PC, Microsoft OneNote for PC, Outliner for iOS, Vault 3 Outliner for Android).
    • Pen, pencil, crayons, markers, and paper. If you are an avid mindmapper, you should try mindmapping on paper every once in a while. This will help you free yourself from digital constraints and put your mind in a different place to create. There is nothing like a huge piece of paper and a bunch of different writing utensils to help you get your creative ideas down.
    • Whiteboard and erasable markers. The corporate standard for creating ideas. It’s so engrained in corporate and business culture that it’s referred to as “whiteboarding”. Usuaally you are using whiteboards in a group setting, so remember to keep your filter off during these “whiteboarding” sessions.

    Dealing with criticism

    No matter how hard you try to turn your internal “filter” off or force yourself and others to keep the creation and critique and organizing steps separate, you will inevitably be faced with criticism from yourself and others. Here are some ways to counteract the effects of criticism in the creative process, while keeping the positive aspects of it:

    • When creating ideas by yourself, instead of “forcing” yourself to not be critical when a new ideas strikes you, write down the idea and then the criticism on a separate piece of paper (or digital mindmap our outline, you technophile, you). This helps you to get the idea out of your head, the same idea that could have been killed off by your filter, as well as getting the criticism out that could help you later in the creative process.
    • When creating ideas with groups, try to have a “creative thinking leader” that will help account for criticisms that come up. This person is sort of a facilitator and they can lay out the groundwork for the creative process before it even starts. This creative leader can do the same thing with criticisms of ideas that are generated, log them for later. If a certain group member has become Mr. or Mrs. Critique Master, then the creative leader may need to remind them that this isn’t the time to critique ideas, only create them.
    • There may be times that your criticisms are too harsh. One of the best things to do in this case is to keep the idea on the “back-burner” and come back to it later. If you still think that the idea is bad and are still very critical of it, you may need to let it go. Sometimes this revisiting of old ideas can last for months or even years. That’s not a bad thing. Just make sure that when you re critiquing something that you aren’t being negative, that you are being realistic.

    Thinking outside the box is an important skill to have for any knowledge worker, entrepreneur, or creative. Hopefully this guide will help you grasp the creative process when it comes to project planning, goal setting, idea generation, business creation, etc. You should now be able to generate massive amounts of ideas and not let your internal or external criticisms get the best of you.

    Advertising

    (Photo credit: Anonymous businessman with his arms folded via Shutterstock)

    More by this author

    CM Smith

    A technologist and writer who shares advice on personal productivity, creativity and how to use technology to get things done.

    Design Is Important: How To Fail At Blogging 7 Tools to Help Keep Track of Goals and Habits Effectively 6 Unexpected Ways Journaling Every Day Will Make Your Life Better Why Getting Things Done is the Best Productivity System For You How to Beat Procrastination: 29 Ways to Beat It Once and for All To Automate or not to Automate Your Personal Productivity System

    Trending in Lifehack

    1 Why Do I Procrastinate? 5 Root Causes And How To Tackle Them 2 The Power of Tapping into Your Hidden Creativity 3 How to Become an Early Riser and Stay Energetic Throughout the Day 4 5 Steps To Move Out Of Stagnancy In Life 5 Why You Have the Fear of Failure (And How to Conquer It Step-By-Step)

    Read Next

    Advertising
    Advertising
    Advertising

    Last Updated on August 6, 2019

    Why Do I Procrastinate? 5 Root Causes And How To Tackle Them

    Why Do I Procrastinate? 5 Root Causes And How To Tackle Them

    Procrastination is something many people can relate to and I, myself, have been there and done that. Yes, I write all about productivity now, but when I first started out on my career path, I would often put off work I didn’t want to do. And most of the time I didn’t even realize I was doing it.

    So what changed?

    I thought to myself, “why do I procrastinate?” And I started to read a lot of books on productivity, learning a great deal and shifting my mind to the reasons why people procrastinate.

    My understanding brought me a new perspective on how to put an end to the action of procrastination.

    Procrastination slows your goals and dreams way down. It can create stress and feelings of frustration. It rears its ugly head on a regular basis for a lot of people. This is particularly apparent at work with day-to-day projects and tasks.

    But, why do people self-sabotage in this way? Essentially, there are 5 reasons behind procrastination. See if you can identify with any of these in your own work life.

    1. The Perfectionist’s Fear

    Procrastination is sometimes a subconscious fear of failure.

    If you put off a task enough, then you can’t face up to the potential (and usually imagined) negative results. If you’re a stickler for minor details, the stress of getting things ‘just right’ may be too much and cause you to delay continuing the task.

    Either way, fear is at the root cause and can sabotage your desire to move forward.

    Advertising

    How to Tackle It?

    Try visualizing the completion of your task in a positive way.

    For example, you have a presentation that your boss wants you to conduct for a potential client. Visualize yourself standing in the meeting room confident, meeting the eyes of the client and seeing them light up as you explain the concept simply and concisely.

    Imagine your boss telling you how great you did and you were the best person for the job. Think about how it would feel to you and focus on this as you move forward with the task.

    2. A Dreamer’s Lack of Action

    This is a person who is highly creative and has many brilliant ideas but can’t quite seem to bring them to fruition.

    The main reason for this is because there’s usually no structure or goal setting involved once the idea has been created. This aimless approach ends up manifesting as a lack of decision-making and significant delays on a project.

    How to Tackle It?

    Write down a timeline of what you want to achieve and by when. Ideally, do this daily to keep yourself on track and accountable for progression. Creative minds tend to jump from one idea to the next, so cultivating focus is essential.

    If you’re designing and creating a new product at work, set out a task list for the week ahead with the steps you want to focus on each day. Doing this ahead of time will stop your mind from wandering across to different ideas.

    Learn about how to plan your time and take actions from some of the successful people: 8 Ways Highly Successful People Plan Their Time

    3. An Overwhelmed Avoider

    This is one of the most common reasons for procrastination; the sheer overwhelm of a daunting task.

    Advertising

    The complexity of a task can cause the brain to lose motivation and avoid doing it altogether choosing instead to stay in its comfort zone.

    The search then starts for a more enjoyable task and the harder tasks are put off. This can cause stress and dread when the task inevitably comes up to be completed.

    How to Tackle It?

    Break the challenge down into smaller tasks and tackle each one individually.

    For example, if you have a project that has technical elements to it that you know you’ll find challenging, list each step you need to take in order to complete these difficult elements. Think of ways you can resolve potential hurdles. Perhaps you have a coworker that may have time to help or even consider that the solution may be easier than you initially think. Put each task in order of most daunting to least daunting. Ideally, try to deal with the more challenging parts of each task in the morning so that momentum is created as the tasks get easier through the day.

    A reward system will also help you stay motivated so, once completed, you can enjoy your treat of choice.

    If you want to know how to better handle your feelings and stay motivated, take a look at my other article: Procrastination Is a Matter of Emotion, Here’s How to Stop It

    4. The Busy Bee Who Lacks Prioritization

    Either you have too many tasks or don’t truly acknowledge the differing importance of each task. The result? Getting nothing done.

    Time is spent switching constantly from one task to another or spending too much time deciding what to do.

    How to Tackle It?

    It’s all about priorities and choosing important tasks over urgent ones.

    Advertising

    Make sure to question the value and purpose of each task and make a list in order of importance.

    For example, throughout your work day, you can waste a lot of time dealing with ‘urgent’ emails from colleagues but, you need to ask yourself if these are more important than working on a task that will affect, say, several office projects at once.

    Help yourself to prioritize and set a goal of working through your list over the next few hours reassessing the situation once the time is up.

    In my other article, I talk about an effective way to prioritze and achieve more in less time: How to Prioritize Right in 10 Minutes and Work 10X Faster

    5. The One with Shiny Object Syndrome (Distraction-Prone)

    This is another common cause for procrastination; just simple distraction.

    Our brains aren’t wired to focus for long periods of time and it looks for something else. So throw in a bunch of colleagues equally looking for distractions or checking your phone mindlessly, and you’ve got a recipe for ultimate procrastination.

    However, this type of procrastination may not always be an unconscious decision to sabotage and put off work. It’s simply a result of your work setup or types of coworkers you have. Only you know the answer to that.

    How to Tackle It?

    Be mindful of your workspace and potential distractions. Schedule a specific time to converse with your coworkers, put headphones on to minimize listening to what’s going on around you, and switch your phone off.

    Aim to do this for 20-30 minutes at a time and then take a break. This will be a much more efficient way of working and getting what you need done. This is also why scheduling down time is so important for productivity.

    Advertising

    Whether this type of procrastination is self-sabotage or being a victim of a distracting environment, either way you can take control.

    If you need a little more guidance on how to stay focus, this guide can help you: How to Focus and Maximize Your Productivity (the Definitive Guide)

    Bottom Line

    I’m going to be bold and assume you identified with at least one of these procrastination pitfalls.

    You could be trapped in the endless cycle of procrastination like I was, that is, until I decided to find out my why behind putting off tasks and projects. It was only then that I could implement strategies and move forward in a positive and productive way.

    I killed the procrastination monster and so can you. I now complete my tasks more efficiently and completely killed that feeling of stress and falling behind with work that procrastination brings.

    I know it’s not easy to stop procrastinating right away, so I also have this complete guide to help you stop it once and for all: Procrastination – A Step-By-Step Guide to Stop Procrastinating

    Featured photo credit: Luke Chesser via unsplash.com

    Read Next