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How to Create Emergency Kits for your Average Workday

How to Create Emergency Kits for your Average Workday

    People create emergency kits for car problems and bad weather, but few create kits to deal with more common but less urgent situations. In particular, misplacing a wallet or forgetting a work laptop at home can play havoc with a person’s workday.

    With a little bit of planning, you can create emergency kits that will let you deal with these types of situations in a calm and productive manner.

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    Creating a backup kit for your wallet

    Besides your keys, your wallet is probably your most important daily companion. Without it, you lack identification, money or the ability to access any of your financial services.

    No money, means you are unable to buy the essential products that gets you through a workday, like gas, lunch or even a coffee.

    Luckily, there are so many prepaid cards options available today that creating a wallet backup kit is an easy task.

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    Options

    • MasterCard and Visa both make prepaid cards that are accepted anywhere normal credit cards are accepted. You can even reload the cards if you use them in an emergency.
    • Use industry specific cards to make sure you can always get gas, food or make a long distance phone call.

    Other Options

    • Request an additional debit card from your bank that attaches to a line of credit or checking account
    • Apply for a low limit credit card that you only use for emergencies
    • 100 dollars in small denominations. The small denominations allow you to use a portion of the money without depleting your stash. Also, small denominations are accepted everywhere.

    You can protect your kit by wrapping it in a dark water resistant bag and making it look as innocuous as possible. If you keep cleaning supplies in your car you can hide it in a wipe container or at the bottom of an road emergency kit. Most thieves are not interested in stealing road flairs and cleaning products.

    Please make a list of the cards in the kit and their corresponding numbers. Consequently, you can reload prepaid cards with more funds and cancel cards if they are lost or stolen.

    Creating a backup kit for your briefcase or laptop

    Forgetting your laptop or briefcase can be annoying in some cases and disastrous in others.

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    Therefore, it is a good idea to create a backup kit for the tools and information you use every day. No matter what happens, you want to enter the office, meeting or sales call as confident, organized and professional as possible.

    Using Smart Phones as a backup to your laptop

    Most modern cell phones have the same functionalities that a laptop has, including the ability to edit spreadsheets, create power point presentations and email PDF documents.

    Make the most of these phones by adding applications that will allow you to access and edit your information anywhere you are.

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    • Remote Desktop Applications allow you to connect to your home or office computer. These programs range from free applications like MS Remote Desktop to paid options like LogMeIN. The paid applications will also allow you to access remote computers through a web browser.
    • Office suite applications like Documents To Go allow you to edit MS office documents. You can always access the files and then email them for printing.
    • Document scanning software comes in handy when you only have a hard copy but need to send it off in a pinch. Programs like JotNot lets you export scans to multiple formats.
    • Virtual Private Networks (VPN) applications help you protect your personal data when you use hotel Wi-Fi connections or a public computer.

    Create and access an online backup of your home and office computer

    Whether you are at home or at the office, you should always have an online backup you can access on your phone or a computer.

    • Carbonite is relatively cheap, works in the background without interrupting computer functionality or bandwidth speeds. While it creates a full backup of your computer, you can still access and restore individual files.
    • Dropbox and Windows Live Mesh will allow you to synchronize your work across multiple computers and offers free online locker space. 2 Gigs for Dropbox and 5 Gigs on Skydive for Windows Mesh.  Both are accessible through mobile applications and through a web browser.
    • Email your work to yourself after working on a file.
    • Complete all your work on online office suites like Office 365, Google Apps or Zoho.

    Additional emergency options

    • Keep an extra set of home and auto keys at the office. You can hide them under your desk or within a file folder.
    • Just in case you spill something on yourself or need to stay in a hotel room overnight, keep an extra set of clothes and a toiletries bag in the car.
    • Create a backup business portfolio where you can keep marketing material, business cards, pens, pencils and a writing pad. You never want to enter a meeting or a sales call empty handed.

    No matter how organized or prepared you are, there are always going to be times when things fall through the cracks. With a little bit of forethought you can create a emergency kit for any type of situation.

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    Last Updated on October 15, 2019

    How to Plan Your Life Goals and Actually Achieve Them in 7 Simple Steps

    How to Plan Your Life Goals and Actually Achieve Them in 7 Simple Steps

    Where do you want to be 5 years from now, 10 years from now, or even this time next year? These places are your goal destinations and although you might know that you don’t want to be standing still in the same place as you are now, it’s not always easy to identify what your real goals are.

    Many people think that setting a goal destination is having a dream that is there in the far distant future but will never be attained. This proves to be a self-fulfilling prophesy because of two things:

    Firstly, that the goal isn’t specifically defined enough in the first place; and secondly, it remains a remote dream waiting for action which is never taken.

    Defining your goal destination is something that you need to take some time to think carefully about. The following steps on how to plan your life goals should get you started on a journey to your destination:

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    1. Make a list of your goal destinations

    Goal destinations are the things that are important to you. Another word for them would be ambitions, but ambitions sound like something which outside of your grasp, whereas goal destinations are certainly achievable if you are willing to put in the effort working towards them.

    So what do you really want to do with your life? What are the main things that you would like to accomplish with your life? What is it that you would really regret not doing if you suddenly found you had a limited amount of time left on the earth?

    Each of these things is a goal. Define each goal destination in one sentence.

    If any of these goals is a stepping stone to another one of the goals, take it off this list as it isn’t a goal destination.

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    2. Think about the time frame to have the goal accomplished

    This is where the 5 year, 10 year, next year plan comes into it.

    Some goals will have a “shelf life” because of age, health, finance, etc, whereas others will be up to you as to when you would like to achieve them by.

    3. Write down your goals clearly

    Write each goal destination at the top of a new piece of paper.

    For each goal, write down what is it that you need and don’t have now that will allow you achieve that goal. This could be some kind of education, career change, finance, a new skill, etc. Any “stepping stone” goals you removed will fit into this exercise. If any of these smaller “goals” have sub-goals, go through the same process with these so that you have precise action points to work with.

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    4. Write down what you need to do for each goal

    Under each item listed, write down the things that you will need to do in order to complete each of the steps required to complete the goal. 

    These items will become a check-list. They are a tangible way of checking how you are progressing towards reaching your goal destinations. A record of your success!

    5. Write down your timeframe with specific and realistic dates

    Using the time frames you created, on each goal destination sheet write down the year in which you will complete the goal by.

    For any goal which has no fixed completion date, think about when you would like to have accomplished it by and use that as your destination date.

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    Work within the time frames for each goal destination, make a note of realistic dates by which you will complete each of the small steps.

    6. Schedule your to-dos

    Now take an overview of all your goal destinations and make a schedule of what you need to do this week, this month, this year – in order to progress along the road towards your goal destinations.

    Write these action points on a schedule so that you have definite dates on which to do things.

    7. Review your progress

    At the end of the year, review what you have done this year, mark things off the check-lists for each goal destination and write up the schedule with the action points you need for the next year.

    Although it may take you several years to, for example, get the promotion you desire because you first need to get the MBA which means getting a job with more money to allow you to finance a part-time degree course, you will ultimately be successful in achieving your goal destination because you have planned out not only what you want, but how to get it, and have been pro-active towards achieving it.

    Featured photo credit: Debby Hudson via unsplash.com

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