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How to Create Emergency Kits for your Average Workday

How to Create Emergency Kits for your Average Workday

    People create emergency kits for car problems and bad weather, but few create kits to deal with more common but less urgent situations. In particular, misplacing a wallet or forgetting a work laptop at home can play havoc with a person’s workday.

    With a little bit of planning, you can create emergency kits that will let you deal with these types of situations in a calm and productive manner.

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    Creating a backup kit for your wallet

    Besides your keys, your wallet is probably your most important daily companion. Without it, you lack identification, money or the ability to access any of your financial services.

    No money, means you are unable to buy the essential products that gets you through a workday, like gas, lunch or even a coffee.

    Luckily, there are so many prepaid cards options available today that creating a wallet backup kit is an easy task.

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    Options

    • MasterCard and Visa both make prepaid cards that are accepted anywhere normal credit cards are accepted. You can even reload the cards if you use them in an emergency.
    • Use industry specific cards to make sure you can always get gas, food or make a long distance phone call.

    Other Options

    • Request an additional debit card from your bank that attaches to a line of credit or checking account
    • Apply for a low limit credit card that you only use for emergencies
    • 100 dollars in small denominations. The small denominations allow you to use a portion of the money without depleting your stash. Also, small denominations are accepted everywhere.

    You can protect your kit by wrapping it in a dark water resistant bag and making it look as innocuous as possible. If you keep cleaning supplies in your car you can hide it in a wipe container or at the bottom of an road emergency kit. Most thieves are not interested in stealing road flairs and cleaning products.

    Please make a list of the cards in the kit and their corresponding numbers. Consequently, you can reload prepaid cards with more funds and cancel cards if they are lost or stolen.

    Creating a backup kit for your briefcase or laptop

    Forgetting your laptop or briefcase can be annoying in some cases and disastrous in others.

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    Therefore, it is a good idea to create a backup kit for the tools and information you use every day. No matter what happens, you want to enter the office, meeting or sales call as confident, organized and professional as possible.

    Using Smart Phones as a backup to your laptop

    Most modern cell phones have the same functionalities that a laptop has, including the ability to edit spreadsheets, create power point presentations and email PDF documents.

    Make the most of these phones by adding applications that will allow you to access and edit your information anywhere you are.

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    • Remote Desktop Applications allow you to connect to your home or office computer. These programs range from free applications like MS Remote Desktop to paid options like LogMeIN. The paid applications will also allow you to access remote computers through a web browser.
    • Office suite applications like Documents To Go allow you to edit MS office documents. You can always access the files and then email them for printing.
    • Document scanning software comes in handy when you only have a hard copy but need to send it off in a pinch. Programs like JotNot lets you export scans to multiple formats.
    • Virtual Private Networks (VPN) applications help you protect your personal data when you use hotel Wi-Fi connections or a public computer.

    Create and access an online backup of your home and office computer

    Whether you are at home or at the office, you should always have an online backup you can access on your phone or a computer.

    • Carbonite is relatively cheap, works in the background without interrupting computer functionality or bandwidth speeds. While it creates a full backup of your computer, you can still access and restore individual files.
    • Dropbox and Windows Live Mesh will allow you to synchronize your work across multiple computers and offers free online locker space. 2 Gigs for Dropbox and 5 Gigs on Skydive for Windows Mesh.  Both are accessible through mobile applications and through a web browser.
    • Email your work to yourself after working on a file.
    • Complete all your work on online office suites like Office 365, Google Apps or Zoho.

    Additional emergency options

    • Keep an extra set of home and auto keys at the office. You can hide them under your desk or within a file folder.
    • Just in case you spill something on yourself or need to stay in a hotel room overnight, keep an extra set of clothes and a toiletries bag in the car.
    • Create a backup business portfolio where you can keep marketing material, business cards, pens, pencils and a writing pad. You never want to enter a meeting or a sales call empty handed.

    No matter how organized or prepared you are, there are always going to be times when things fall through the cracks. With a little bit of forethought you can create a emergency kit for any type of situation.

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    Last Updated on September 28, 2020

    How To Study Effectively: 7 Simple Tips

    How To Study Effectively: 7 Simple Tips

    The brain is a tangled web of information. We don’t remember single facts, but instead we interlink everything by association. Anytime we experience a new event, our brains tie the sights, smells, sounds and our own impressions together into a new relationship.

    Our brain remembers things by repetition, association, visual imagery, and all five senses. By knowing a bit about how the brain works, we can become better learners, absorbing new information faster than ever.

    Here are some study tips to help get you started:

    1. Use Flashcards

    Our brains create engrained memories through repetition. The more times we hear, see, or repeat something to ourselves, the more likely we are to remember it.

    Flashcards can help you learn new subjects quickly and efficiently. Flashcards allow you to study anywhere at any time. Their portable nature lends them to quick study sessions on the bus, in traffic, at lunch, or in the doctor’s office. You can always whip out your flashcards for a quick 2 to 3 minute study session.

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    To create effective flashcards, you need to put one point on each flashcard. Don’t load up the entire card with information. That’s just overload. Instead, you should dedicate one concept to each card.

    One of the best ways to make flashcards is to put 1 question on the front and one answer on the back. This way, you can repeatedly quiz yourself into you have mastered any topic of your choice.

    Commit to reading through your flash cards at least 3 times a day and you will be amazed at how quickly you pick up new information.

    As Tony Robbins says,

    “Repetition is the mother of skill”.

    2. Create the Right Environment

    Often times, where you study can be just as important as how you study. For an optimum learning environment, you’ll want to find a nice spot that is fairly peaceful. Some people can’t stand a deafening silence, but you certainly don’t want to study near constant distractions.

    Find a spot that you can call your own, with plenty of room to spread out your stuff. Go there each time you study and you will find yourself adapting to a productive study schedule. When you study in the same place each time, you become more productive in that spot because you associate it with studying.

    3. Use Acronyms to Remember Information

    In your quest for knowledge, you may have once heard of an odd term called “mnemonics”. However, even if you haven’t heard of this word, you have certainly heard of its many applications. One of the most popular mnemonic examples is “Every Good Boy Does Fine”. This is an acronym used to help musicians and students to remember the notes on a treble clef stave.

    An acronym is simply an abbreviation formed using the intial letters of a word. These types of memory aids can help you to learn large quantities of information in a short period of time.

    4. Listen to Music

    Research has long shown that certain types of music help you to recall information. Information learned while listening to a particular song can often be remembered simply by “playing” the songs mentally in your head.

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    5. Rewrite Your Notes

    This can be done by hand or on the computer. However, you should keep in mind that writing by hand can often stimulate more neural activity than when writing on the computer.

    Everyone should study their notes at home but often times, simply re-reading them is too passive. Re-reading your notes can cause you to become disengaged and distracted.

    To get the most out of your study time, make sure that it is active. Rewriting your notes turns a passive study time into an active and engaging learning tool. You can begin using this technique by buying two notebooks for each of your classes. Dedicate one of the notebooks for making notes during each class. Dedicate the other notebook to rewriting your notes outside of class.

    6. Engage Your Emotions

    Emotions play a very important part in your memory. Think about it. The last time you went to a party, which people did you remember? The lady who made you laugh, the man who hurt your feelings, and the kid who went screaming through the halls are the ones you will remember. They are the ones who had an emotional impact.

    Fortunately, you can use the power of emotion in your own study sessions. Enhance your memory by using your five senses. Don’t just memorize facts. Don’t just see and hear the words in your mind. Create a vivid visual picture of what you are trying to learn.

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    For example, if you are trying to learn the many parts of a human cell, begin physically rotating the cell in your minds eye. Imagine what each part might feel like. Begin to take the cell apart piece by piece and then reconstruct it. Paint the human cell with vivid colors. Enlarge the cell in your mind’s eye so that it is now six feet tall and putting on your own personal comedy show. This visual and emotional mind play will help deeply encode information into your memory.

    7. Make Associations

    One of the best ways to learn new things is to relate what you want to learn with something you already know. This is known as association, and it is the mental glue that drives your brain.

    Have you ever listened to a song and been flooded by memories that were connected to it? Have you ever seen an old friend that triggered memories from childhood? This is the power of association.

    To maximize our mental powers, we must constantly be looking for ways to relate new information with old ideas and concepts that we are already familiar with.

    You can do this with the use of mindmapping. A mind map is used to diagram words, pictures, thoughts, and ideas into a an interconnected web of information. This simple practice will help you to connect everything you learn into a global network of knowledge that can be pulled from at any moment.

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    Learn more about mindmapping here: How to Mind Map to Visualize Your Thoughts (With Mind Map Examples)

    Featured photo credit: Alissa De Leva via unsplash.com

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