Advertising
Advertising

How to Consume Your Digital Information More Efficiently

How to Consume Your Digital Information More Efficiently

    As the amount of information that is potentially important to us continues to grow, it’s now more vital than ever to be able to process and consume it more efficiently. Here are some tactics to help you become more efficient with your time and information processing.

    RSS and keeping up with headlines

    If you aren’t an RSS user, you should be. It’s an excellent way to become efficient with your time and a good way to get through a bunch of information to find the important stuff quickly. Only subscribe to sites that inform you directly or entertain you.

    Advertising

    According to Clay Johnson in his book “The Information Diet”, we should be consuming information that is as close to the source as possible, then researching if it is something that we need to know.

    This is a good way to approach the RSS feeds that you follow. For instance, the tech/gadget sites I follow are The Verge, Engadget, and CNET’s main feed. This gives me a nice pool of headlines to scan during the day. I spend about 15 minutes every 2 – 3 hours scanning the new headlines. If I see something I want to follow up on I star it. If it is something that is a longer piece that I want to read, I send it to Instapaper to read later.

    When following up with a starred headline, I will do a search for the topic and see what some pundits and other outlets are saying about it. Then if I see something that is worth reading, I will throw it in Instapaper for later. Also, if I come across some sort of reference article that I will want to consult later, I send it to Evernote and archive it.

    Advertising

    Later in the evening I spend no more than 30 minutes consuming my Instapaper queue. This whole process takes up about 1.25 – 1.5 hours per day.

    Clearing out your inbox

    Some people think that clearing out your inbox is all about doing everything that is in your inbox. This isn’t the case at all. You clear out your inbox to find the work that needs to be done and then put it in a place that you can do later, throughout your day.

    My process is what David Allen suggests:

    Advertising

    1. Read the first email in your inbox and ask yourself, “is this actionable?”
    2. If it is and it will take 2 minutes or less (replying to a simple question, setting up a quick meeting, etc.) then do it. If there is followup to the email, put the sent email in an “@waiting” folder.
    3. If it is actionable and will take more than 2 minutes, put it in an “@action” folder and track the task in your task application.
    4. If it is reference, archive it away.

    This process keeps you up on what you need to do and helps you identify any action you need to take that has come through in the form of email. I get a lot of email between work, Lifehack, and personal stuff (about 100 emails a day). Even with that load it still only takes me about 15 – 30 minutes a day to keep up with it.

    Social networks, forums, and groups

    Keeping up with all of your hundreds of “friends” can be daunting and even annoying. This is one of the reasons that I still don’t have a Facebook account and am still apprehensive of using things like Google+ to their full extent. I feel that social networking can sometimes be a bit of a time-suck. But, you can still be efficient with it.

    Only friend and follow people that matter to you. While using Twitter, one can get pretty carried away with their number of followers. It’s important to keep them down to a minimum. Only follow people that bring you important information and that keep you entertained. Oh, and of course follow your friends.

    Advertising

    Try to treat social networks and groups the same way you would email and RSS:

    1. Go through the information quickly.
    2. Anything that you can quickly share or comment on, do it while you are scanning your feeds.
    3. Anything that will take some time to comment on or create, track it in your task list and set discrete time during the day to take care of it.

    You don’t have to be like a robot with social networks though. There is nothing at all wrong with trolling forums, Twitter, and Facebook every so often. Just don’t make a habit of it. You’ve got more important things to do, right?

    Conclusion

    Information “overload” is here to stay. There is no stopping it. So, rather than be a luddite and unplug completely, use these tips to keep up with what is important to you and the things that you need to get done in a more efficient way. If you follow a routine of combing the information that has made its way to your life’s inbox, you can keep up with it and handle it effectively.

    (Photo credit: A technology man has images around his head via Shutterstock)

    More by this author

    CM Smith

    A technologist and writer who shares advice on personal productivity, creativity and how to use technology to get things done.

    5 Project Management Tools to Get Your Team on Track To Automate or not to Automate Your Personal Productivity System How to Beat Procrastination: 29 Simple Tweaks to Make Design Is Important: How To Fail At Blogging 7 Tools to Help Keep Track of Goals and Habits Effectively 6 Unexpected Ways Journaling Every Day Will Make Your Life Better

    Trending in Lifehack

    1 5 Steps To Move Out Of Stagnancy In Life 2 How to Break Out of Your Comfort Zone 3 Why Do I Procrastinate? 5 Root Causes & How To Tackle Them 4 How Setting Personal Goals Makes You a Greater Achiever 5 The Lifehack Show: Overcoming Anxiety Through Personal Agency with Dr. Paul Napper

    Read Next

    Advertising
    Advertising
    Advertising

    Last Updated on January 21, 2020

    5 Steps To Move Out Of Stagnancy In Life

    5 Steps To Move Out Of Stagnancy In Life

    In the journey of growth, there are times when we grow and excel. We are endlessly driven and hyped up, motivated to get our goals.

    Then there are times when we stagnate. We feel uninspired and unmotivated. We keep procrastinating on our plans. More often than not, we get out of a rut only to get back into another one.

    How do you know if you are stagnating? Here are some tell-tale signs:

    • If you have been experiencing chronic procrastination on your goals
    • If you don’t ever feel like doing anything
    • If you keep turning to sleep, eating, games, mindless activities and entertainment for comfort
    • If you know you should be doing something, but yet you keep avoiding it
    • If you have not achieved anything new or significant now relative to 1 month, 2 months or 3 months ago
    • If you have a deep sense of feeling that you are living under your potential

    When we face stagnation in life, it’s a sign of deeper issues. Stagnancy in life, just like procrastination, is a symptom of a problem. It’s easy to beat ourselves over it, but this approach is not going to help.

    Here, I will share 5 steps to help you move out of this stagnation. They won’t magically transform your life in 1 night (such changes are never permanent because the foundations are not built), but they will help you get the momentum going and help you get back on track.

    Advertising

    1. Realize You’re Not Alone

    Everyone stagnates at some point or another. You are not alone in this and more importantly, it’s normal. In fact, it’s amazing how many of my clients actually face the same predicament, even though all of them come from different walks of life, are of different ages, and have never crossed paths.

    Realizing you are not alone in this will make it much easier to deal with this period. By trying to “fight it”, you’re only fighting yourself. Accept this situation, acknowledge it, and tell yourself it’s okay. That way, you can then focus on the constructive steps that will really help you.

    2. Find What Inspires You

    Stagnation comes because there isn’t anything that excites you enough to take action. If you don’t have a habit of setting goals, and instead just leave yourself to daily mundanes, it’s not surprising you are experiencing stagnation.

    What do you want to do if there are no limitations? If you can have whatever you want, what will it be? The answers to these questions will provide the fuel that will drive you forward.

    On the other hand, even if you are an experienced goal setter, there are times when the goals you set in the past lose their appeal now. It’s normal and it happens to me too. Sometimes we lose touch with our goals, since we are in a different emotional state compared to when we first set them. Sometimes our priorities change and we no longer want to work on those goals anymore. However, we don’t consciously realize this, and what happens is we procrastinate on our goals until it compounds into a serious problem.

    Advertising

    If that’s the case for you, it’s time to relook into your goals. There’s no point in pursuing goals that no longer inspire you. Trash away your old goals (or just put them aside) and ask yourself what you really want now. Then go for them.

    3. Give Yourself a Break

    When’s the last time you took a real break for yourself? 3 months? 6 months? 1 year? Never? Perhaps it’s time to take a time-out. Prolonged working can cause someone to become disillusioned as they lose sight of who they are and what they want.

    Go take some extended leave from work. A few days at bare minimum; a few weeks or months will be great. Some of my ex-colleagues have quit their jobs and took months out to do some self-reflection. Of course, some of us might not have that luxury, so we can stick to a few weeks of leave.

    Go on a trip elsewhere and get away from your work and your life. Use this chance to get a renewed perspective of life. Think about your life purpose, what you want and what you want to create for your life in the future.

    These are big questions that require deep thinking over them. It’s not about finding the answers at one go, but about taking the first step to finding the answers.

    Advertising

    4. Shake up Your Routines

    Being in the same environment, doing the same things over and over again and meeting the same people can make us stagnant. This is especially if the people you spend the most time with are stagnant themselves.

    Change things around. Start with simple things, like taking a different route to work and eating something different for breakfast. Have your lunch with different colleagues, colleagues you never talked much with. Work in a different cubicle if your work has free and easy seating. Do something different than your usual for weekday evenings and weekends. Cultivate different habits, like exercising every day, listening to a new series of podcasts every morning to work, reading a book, etc (here’re 6 Proven Ways To Make New Habits Stick). The different contexts will give you different stimulus, which will trigger off different thoughts and actions in you.

    When I’m in a state of stagnancy, I’ll get a sense of what’s making me stagnate. Sometimes it’s the environment I’m in, sometimes it’s the people I’ve been hanging out with, sometimes it’s my lifestyle. Most of the times it’s a combination of all these. Changing them up helps to stir myself out of the stagnant mode.

    5. Start with a Small Step

    Stagnation also comes from being frozen in fear. Maybe you do want this certain goal, but you aren’t taking action. Are you overwhelmed by the amount of work needed? Are you afraid you will make mistakes? Is the perfectionist in you taking over and paralyzing you?

    Let go of the belief that it has to be perfect. Such a belief is a bane, not a boon. It’s precisely from being open to mistakes and errors that you move forward.

    Advertising

    Break down what’s before you into very very small steps, then take those small steps, a little step at a time. I had a client who had been stagnating for a long period because he was afraid of failing. He didn’t want to make another move where he would make a mistake. However, not wanting to make a mistake has led him to do absolutely nothing for 2-3 years.

    On the other hand, by doing just something, you would already be making progress, whether it’s a mistake or not. Even if you make a supposed “mistake”,  you get feedback to do things differently in the next step. That’s something you would never have known if you never made a move.

    More to Help You Get Unstuck

    Featured photo credit: Anubhav Saxena via unsplash.com

    Read Next