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GTD? Try WNTGD Instead

GTD? Try WNTGD Instead

I’m amazed at the number of postings and advice articles, let alone pieces of software, that are spawned by the GTD phenomenon. To me, it’s yet another symptom of today’s short-term mentality and our obsession with activity. Getting Things Done is useful, of course. I’m not without sympathy for people with bulging schedules and huge to-do lists, who seek a better way to organize themselves. But I think they would be better advised to turn their attention first to WNTGD: What Needs To Get Done.

It’s so easy to be overwhelmed with long, detailed lists of actions to be dealt with and so have your attention fixed remorselessly on the short-term. Business leaders succumb to this all the time. They obsess about next quarter’s results and targets. It seems that a majority of managers are willing to give up on important, value-creating projects to “make the numbers” for the quarter instead. Some even compromise the long-term health of the business in favor of short-term achievements, as I noted this week in Short-termism, over at Slow Leadership.

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By and large, shareholders get the managers they deserve, and vice versa. Of course, leaders also get the subordinates they deserve. As JKB said in a comment on that same posting:

If the organization promotes and advances those employees who cut corners and don’t spend the time needed to develop long term skills and relationships, then employees, managers and shareholders will feed on the carcass of the company and suck it dry.

But back to Getting Things Done. I’d be prepared to take a sizable bet that most people spend their time doing a whole lot of activities that mean virtually nothing in the longer-term and wider scheme of things. They do them because they’ve always done them—or someone has, and now it’s their turn—or because its assumed those things are needed. And they are so busy doing them that they never manage to take the time to question whether such actions are truly necessary—or even useful.

Most procrastination and anxiety about your task list has the same, simple cause: you don’t want to do whatever it is that you keep putting off. It’s boring, difficult, unpleasant, or just doesn’t seem to have much point. If it were something you were eager to do—something interesting and plainly useful to you—people would have to drag you back from getting started right now. To-do lists and all the rest are mostly a way to help people force themselves to do what they don’t want to do, especially things that don’t seem as if they need to be done anyway.

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Why not slow down and take a little time to see what can be dropped off the list altogether? After all, if you keep putting off those important, long-term projects to spend your time on short-term activities of dubious value to anyone, when will you ever get around to the things that really matter?

There’s the danger. When people feel rushed off their feet, it seems obvious to put off anything that doesn’t have to be done right away. There will always be time to get to those other things later, won’t there? Maybe. But important, long-term matters usually cannot be done in the blink of an eye. They take time to complete: maybe years of it. Suppose that you know you need to improve your qualifications. You’re probably looking at 3 or more years of effort. If you put off starting for a year while you concentrate on less important, short-term activities, it will now be 4 years at least before you can start to get the benefit of a better job or a new career. And so it goes. People put off their dreams and aspirations in favor of . . . what? Minor bits and pieces of administration; organizational tidying and throat clearing; attending pointless meetings; impressing the latest boss; meeting some crazy budget figure dreamed up by someone who simply took last quarter’s results and added 5%; filling in forms that are then filed and forgotten.

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If you truly want to spend your time getting the important things done in your life, remember WNTGD, and ask yourself What Needs To Get Done? Take a long-term view and concentrate first (and exclusively, if you can) on what will bring you, your customers, or your organization real and lasting value. Then focus on that and drop as much as you can of all the short-term, itsy-bitsy, meaningless stuff. You won’t miss it . . . and nor will anyone else, once they’ve got over their horror that form FR678/3/45 hasn’t been completed (if they can remember why it’s there anyway). A good 50% or more meetings have no good reason for taking place, and probably 90% of PowerPoint presentations would be best filed in the wastebasket instead of being shown. Statistical returns have a habit of multiplying faster than rabbits . . . and they are much less cute.

Turn your eyes firmly away from what is short-term and supposedly urgent, though not important, and fix them instead of whatever is really important, even if it doesn’t seem urgent. Only then will whatever you get done actually be worth doing.

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Adrian Savage is a writer, an Englishman, and a retired business executive, in that order. He lives in Tucson, Arizona. You can read his posts most days at Slow Leadership, the site for everyone who wants to build a civilized place to work and bring back the taste, zest and satisfaction to leadership.

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How Setting Personal Goals Makes You a Greater Achiever

How Setting Personal Goals Makes You a Greater Achiever

Achieving personal goals deserves a huge amount of celebration but setting these goals in the first place is a massive achievement in itself.

While the big goals serve as a destination, the journey is probably the most important part of the process. It reflects your progress, your growth and your ability take control and steer your life towards positive change.

Whatever your goal is, whether it’s losing 20lbs or learning a new language, there will always be a set amount of steps you need to take in order to achieve it. Once you’ve set your sights on your goal, the next stage is to take an assertive path towards how you will get there.

The aim of this article is to guide you through how to take action towards your personal goals in a way that will help you achieve them strategically and successfully.

1. Get very specific

When it comes to setting your personal goals, honing in on its specifics is crucial for success.

It’s common to have a broad idea of where you want to go or what you want to achieve, but this can sabotage your efforts in the long run.

Get clear on what you want your goal to look like so you can create solid steps towards it.

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Say you have a vision on retiring early. This goal feels good to you and you can envision filling your days of work-free life with worldly adventures and time with loved ones.

If retiring early is a serious personal goal for you, you will need to insert a timeframe. So your goal has changed from “I’d like to someday retire early and travel the world” to “I’m going to retire by 50 and travel the world”.

It may not seem significant, but creating this tweak in your goal by specifying a definite time, will help create and structure the steps needed to achieve it in a more purposeful way.

2. Identify the preparation you need to achieve your goal

It’s easy to set a goal and excitedly, yet aimlessly move towards it. But this way of going about achieving goals will only leave you eventually lost and feeling like you’ll never achieve it.

You have to really think about what you need to do in order to make this goal possible. It’s all very well wanting it to happen, but if you just sit back and hope you’ll get there one day will result in disappointment.

Self-managing your goals is a crucial step in the process. This involves taking control of your goal, owning it and making sure you are in a great position to make it happen.

In the early retirement example, this would mean you will need to think about your financial situation.

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What will your finances ideally need to look like if you were to retire early and travel the world? How much money will you need to put into your retirement fund to retire at 50? How much extra savings will you need to support your travels? You could also start researching the places you’d like to travel to and how long you’d like to travel for.

Outlining these factors will, not only make your goal seem more tangible, but also create a mind shift to one of forward motion. Seeing the steps more clearly will help you make a more useful plan of action and seeing your goal as a reality.

3. Breakdown each step into more manageable goals

The secret to achieving your goals is to create smaller goals within each step and take action. Remember, you’re looking for progress, no matter how small it may seem.

These small steps build up and get you to the top. By doing this, you also make the whole process much less daunting and overwhelming.

In the early retirement scenario, there are several smaller goals you could implement here:

  • Decide to make an appointment with a financial advisor asking what financial options would be available to you if you were to go into early retirement and travel. Get advice on how much you would need to top up your funds in order to reach your goal on time.
  • Set up and start to make payments into the retirement fund.
  • Research savings accounts with good rates of interest and commit to depositing a certain amount each month.
  • Make sure you meet with your financial advisor each year to make sure your retirement plan remains the best one for you. Research new savings accounts to move your money into to reap the best returns in interest rates.
  • Start investing in travel books, building up a library that covers where you want to go.
  • Think about starting a language course that will help you get the most out of your travel experience.

4. Get started on the journey

Creating a goal planner in which you can start writing down your next steps is where the magic happens. This is where the real momentum towards your dream starts!

Create a schedule and start by writing in when you will start the first task and on which day. Commit to completing this small task and feel the joy of crossing it off your list. Do this with every little step until your first mini goal has been reached.

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In the early retirement example, schedule in a meeting with a financial advisor. That’s it. Easy.

As I mentioned before, it may seem such a small step but it’s the momentum that’s the most important element here. Once you cross this off, you can focus on the meeting itself, then once that’s ticked off, you are in a position of starting a profitable retirement fund…and so the momentum continues. You are now on your journey to achieving your dream goal.

5. Create an annual review

Taking a step back and reviewing your progress is essential for keeping yourself on the right track. Sometimes you can be moving full steam ahead towards your goal but miss seeing the opportunities to improve a process or even re-evaluate your feelings towards the goal.

Nominate a day each year to sit down and take a look at your progress. Celebrate your achievements and how far you’ve come. But also think about changing any of the remaining steps in light of new circumstances.

Has anything changed? Perhaps you got a promotion at work and you feel you can add more to your monthly savings.

Do you still feel the same about your goal? It’s normal for our desires to change over time and our personal goals need to reflect this.

Perhaps you’d like to take someone new with you on your travels and you need to take this into account regarding timelines. Are there any new steps you want to add as a result?

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Remember, reflection is a useful tool in realigning your goal to any changes and it’s important to keep on the right trajectory towards it.

Strive to become the best goal-setter you can be

Having personal goals gives you purpose and the feeling of becoming a better version of yourself.

But it’s the smaller steps within these big goals that the growth and achievement really lies:

  • Whatever your goal is, make sure you get specific on when you want to achieve it. This helps you focus on the necessary steps much more efficiently.
  • Research the actionable steps required to get to the end result and…
  • Break these down into smaller, manageable goals.
  • Create a daily or weekly schedule for these smaller goals and start the positive momentum.
  • Reflect each year on your goal journey and purpose, readjusting steps according to changes in circumstance or desire.

Keep going and always have the end goal in sight. Remember the ‘why’ behind your goal throughout to keep you motivated and positive.

Featured photo credit: Pexels via pexels.com

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