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Game Show Time Management

Game Show Time Management

I’ve got it! This came to me on the ride to work this morning. We have systems for executing our tasks. We have Getting Things Done, which tells us to sweep our heads, capture the details, do our work in the right contexts, and keep the flow going. And I always say that what we need over this is a framework, to help direct our thoughts and mindset towards what matters most to us. 7 Habits, for example, tells us to organize and execute around our priorities. Use Covey’s methods to get your priorities straight. Use Allen’s methods to execute properly. It’s perfect in the larger picture stuff.

But what about those tasks where all things are equal? Maybe they all matter equally, all need to be done, and all meet the same context requirements. What to do? What to do?

Game Show Time Management

The part of the game show we’re going to consider is the lightning round. Near the end of various game shows is that spot where the contestants are thrown a bunch of questions, and they have to answer them in rapid succession. The pressure of speed makes for better tension, and that’s why they do it on TV. But here’s the part we should steal.

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“Pass.”

Abe Lincoln was shot in which theater? …. Pass! Michael Jackson wore his glove on which hand? Right! Abe Lincoln

Task Pass

Take your list of priorities, and the tasks assigned to a certain context, and put them in your own personal lightning round:

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  • Copy a new WordPress install
  • Build header art – PASS
  • Burn new FeedBurner feed
  • Edit WordPress install – PASS
  • Build MySQL database
  • Build header art

Now, there are some ways to implement that technically. You could set the task to recur. (Can you set a task to recur faster than daily? You must, right?). You can throw nag SMS at your cell phone for the ones you are most likely to let slip by passing too many times.

Maybe it’d be great to implement a “3 Pass” rule. You can’t pass more than three times. That way, procrastination-only passing will be shoved away.

Scoreboard

Lots of people like to keep tabs on how they do with their tasks. Sometimes, we do this by leaving completed tasks on the list for a while with a strikethrough. What if you threw scoring against it? What if you decided that completing a task with only 1 pass is worth more than completing a task with 2 passes? Would it change your behavior?

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Lightning Round

I’ve spoken about Time Quilting before, as a means to finding usable time by sewing together scraps of time from various parts of our day. Parents do this well, snagging a few minutes while your son is taking a nap, and another ten minutes while they finish their couscous and lentils. This ties well into the Game Show Time Management premise. If you’ve got 10 minutes to do something, you’ve just set up your own personal Lightning Round right then and there. See how much you can get accomplished in the brief time provided. Pass on things that seem likely to scuttle the ship, and set those for time frames when you can really get at the problem.

I think this will help you develop a better landscape of time. You’ll understand when you consistenly get a few hours uninterrupted. (If you know where this time is, protect it like it’s GOLD, because it’s worth more than that). You’ll also learn how to better instrument your time for those moments that used to be for throw-away tasks. Reading a magazine is a great way to unwind, and occasionally provides you with some insights, but what if you converted that time into four more things you said you wanted to get done, but that were too insignificant to schedule?

Put This Into Action

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Take the following concepts and try overlaying your current productivity system for a week:

  • In same context situations, rapid-fire review your tasks as a lightning round, and see which you choose to execute. Count up passes.
  • When executing a task and completing it, mark 0, 1, 2 for how many times you Passed before you executed it. If there’s a 3, review.
  • Turn 20 minute scraps of time into lightning rounds. See how many tasks you accomplish. (Similar to Merlin’s dash concept).
  • Scoring: Give yourself 10 points for every task completed at 0, 5 points for 1, and 3 points for 2. Subtract 10 for anomalies (more than 3 passes).
  • At your weekly review, consider how you used your Lightning Rounds, consider your scoring, and see if this changes how you execute your priorities.

Your Feedback

This is just a premise. I haven’t tried it yet myself (but plan to launch a trial starting Monday). I’d love your feedback. Please send in comments on the premise as you understand it, and then, as things move forward, please give feedback (I’ll do a check-in post in about a week) on if it worked for you, or what side-effects you encoutered.

It might prove to be neat.

–Chris Brogan needs a perfect blend of simple interface but flexible-for-multitaskers web-based time/project/task software, keyboard heavy preferred. Have a suggestion? Let him know. Chris writes at [chrisbrogan.com] and is launching an audio and video podcasting production company at Grasshopper New Media.

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Last Updated on January 21, 2020

5 Steps To Move Out Of Stagnancy In Life

5 Steps To Move Out Of Stagnancy In Life

In the journey of growth, there are times when we grow and excel. We are endlessly driven and hyped up, motivated to get our goals.

Then there are times when we stagnate. We feel uninspired and unmotivated. We keep procrastinating on our plans. More often than not, we get out of a rut only to get back into another one.

How do you know if you are stagnating? Here are some tell-tale signs:

  • If you have been experiencing chronic procrastination on your goals
  • If you don’t ever feel like doing anything
  • If you keep turning to sleep, eating, games, mindless activities and entertainment for comfort
  • If you know you should be doing something, but yet you keep avoiding it
  • If you have not achieved anything new or significant now relative to 1 month, 2 months or 3 months ago
  • If you have a deep sense of feeling that you are living under your potential

When we face stagnation in life, it’s a sign of deeper issues. Stagnancy in life, just like procrastination, is a symptom of a problem. It’s easy to beat ourselves over it, but this approach is not going to help.

Here, I will share 5 steps to help you move out of this stagnation. They won’t magically transform your life in 1 night (such changes are never permanent because the foundations are not built), but they will help you get the momentum going and help you get back on track.

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1. Realize You’re Not Alone

Everyone stagnates at some point or another. You are not alone in this and more importantly, it’s normal. In fact, it’s amazing how many of my clients actually face the same predicament, even though all of them come from different walks of life, are of different ages, and have never crossed paths.

Realizing you are not alone in this will make it much easier to deal with this period. By trying to “fight it”, you’re only fighting yourself. Accept this situation, acknowledge it, and tell yourself it’s okay. That way, you can then focus on the constructive steps that will really help you.

2. Find What Inspires You

Stagnation comes because there isn’t anything that excites you enough to take action. If you don’t have a habit of setting goals, and instead just leave yourself to daily mundanes, it’s not surprising you are experiencing stagnation.

What do you want to do if there are no limitations? If you can have whatever you want, what will it be? The answers to these questions will provide the fuel that will drive you forward.

On the other hand, even if you are an experienced goal setter, there are times when the goals you set in the past lose their appeal now. It’s normal and it happens to me too. Sometimes we lose touch with our goals, since we are in a different emotional state compared to when we first set them. Sometimes our priorities change and we no longer want to work on those goals anymore. However, we don’t consciously realize this, and what happens is we procrastinate on our goals until it compounds into a serious problem.

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If that’s the case for you, it’s time to relook into your goals. There’s no point in pursuing goals that no longer inspire you. Trash away your old goals (or just put them aside) and ask yourself what you really want now. Then go for them.

3. Give Yourself a Break

When’s the last time you took a real break for yourself? 3 months? 6 months? 1 year? Never? Perhaps it’s time to take a time-out. Prolonged working can cause someone to become disillusioned as they lose sight of who they are and what they want.

Go take some extended leave from work. A few days at bare minimum; a few weeks or months will be great. Some of my ex-colleagues have quit their jobs and took months out to do some self-reflection. Of course, some of us might not have that luxury, so we can stick to a few weeks of leave.

Go on a trip elsewhere and get away from your work and your life. Use this chance to get a renewed perspective of life. Think about your life purpose, what you want and what you want to create for your life in the future.

These are big questions that require deep thinking over them. It’s not about finding the answers at one go, but about taking the first step to finding the answers.

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4. Shake up Your Routines

Being in the same environment, doing the same things over and over again and meeting the same people can make us stagnant. This is especially if the people you spend the most time with are stagnant themselves.

Change things around. Start with simple things, like taking a different route to work and eating something different for breakfast. Have your lunch with different colleagues, colleagues you never talked much with. Work in a different cubicle if your work has free and easy seating. Do something different than your usual for weekday evenings and weekends. Cultivate different habits, like exercising every day, listening to a new series of podcasts every morning to work, reading a book, etc (here’re 6 Proven Ways To Make New Habits Stick). The different contexts will give you different stimulus, which will trigger off different thoughts and actions in you.

When I’m in a state of stagnancy, I’ll get a sense of what’s making me stagnate. Sometimes it’s the environment I’m in, sometimes it’s the people I’ve been hanging out with, sometimes it’s my lifestyle. Most of the times it’s a combination of all these. Changing them up helps to stir myself out of the stagnant mode.

5. Start with a Small Step

Stagnation also comes from being frozen in fear. Maybe you do want this certain goal, but you aren’t taking action. Are you overwhelmed by the amount of work needed? Are you afraid you will make mistakes? Is the perfectionist in you taking over and paralyzing you?

Let go of the belief that it has to be perfect. Such a belief is a bane, not a boon. It’s precisely from being open to mistakes and errors that you move forward.

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Break down what’s before you into very very small steps, then take those small steps, a little step at a time. I had a client who had been stagnating for a long period because he was afraid of failing. He didn’t want to make another move where he would make a mistake. However, not wanting to make a mistake has led him to do absolutely nothing for 2-3 years.

On the other hand, by doing just something, you would already be making progress, whether it’s a mistake or not. Even if you make a supposed “mistake”,  you get feedback to do things differently in the next step. That’s something you would never have known if you never made a move.

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Featured photo credit: Anubhav Saxena via unsplash.com

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