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Game Show Time Management

Game Show Time Management

I’ve got it! This came to me on the ride to work this morning. We have systems for executing our tasks. We have Getting Things Done, which tells us to sweep our heads, capture the details, do our work in the right contexts, and keep the flow going. And I always say that what we need over this is a framework, to help direct our thoughts and mindset towards what matters most to us. 7 Habits, for example, tells us to organize and execute around our priorities. Use Covey’s methods to get your priorities straight. Use Allen’s methods to execute properly. It’s perfect in the larger picture stuff.

But what about those tasks where all things are equal? Maybe they all matter equally, all need to be done, and all meet the same context requirements. What to do? What to do?

Game Show Time Management

The part of the game show we’re going to consider is the lightning round. Near the end of various game shows is that spot where the contestants are thrown a bunch of questions, and they have to answer them in rapid succession. The pressure of speed makes for better tension, and that’s why they do it on TV. But here’s the part we should steal.

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“Pass.”

Abe Lincoln was shot in which theater? …. Pass! Michael Jackson wore his glove on which hand? Right! Abe Lincoln

Task Pass

Take your list of priorities, and the tasks assigned to a certain context, and put them in your own personal lightning round:

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  • Copy a new WordPress install
  • Build header art – PASS
  • Burn new FeedBurner feed
  • Edit WordPress install – PASS
  • Build MySQL database
  • Build header art

Now, there are some ways to implement that technically. You could set the task to recur. (Can you set a task to recur faster than daily? You must, right?). You can throw nag SMS at your cell phone for the ones you are most likely to let slip by passing too many times.

Maybe it’d be great to implement a “3 Pass” rule. You can’t pass more than three times. That way, procrastination-only passing will be shoved away.

Scoreboard

Lots of people like to keep tabs on how they do with their tasks. Sometimes, we do this by leaving completed tasks on the list for a while with a strikethrough. What if you threw scoring against it? What if you decided that completing a task with only 1 pass is worth more than completing a task with 2 passes? Would it change your behavior?

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Lightning Round

I’ve spoken about Time Quilting before, as a means to finding usable time by sewing together scraps of time from various parts of our day. Parents do this well, snagging a few minutes while your son is taking a nap, and another ten minutes while they finish their couscous and lentils. This ties well into the Game Show Time Management premise. If you’ve got 10 minutes to do something, you’ve just set up your own personal Lightning Round right then and there. See how much you can get accomplished in the brief time provided. Pass on things that seem likely to scuttle the ship, and set those for time frames when you can really get at the problem.

I think this will help you develop a better landscape of time. You’ll understand when you consistenly get a few hours uninterrupted. (If you know where this time is, protect it like it’s GOLD, because it’s worth more than that). You’ll also learn how to better instrument your time for those moments that used to be for throw-away tasks. Reading a magazine is a great way to unwind, and occasionally provides you with some insights, but what if you converted that time into four more things you said you wanted to get done, but that were too insignificant to schedule?

Put This Into Action

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Take the following concepts and try overlaying your current productivity system for a week:

  • In same context situations, rapid-fire review your tasks as a lightning round, and see which you choose to execute. Count up passes.
  • When executing a task and completing it, mark 0, 1, 2 for how many times you Passed before you executed it. If there’s a 3, review.
  • Turn 20 minute scraps of time into lightning rounds. See how many tasks you accomplish. (Similar to Merlin’s dash concept).
  • Scoring: Give yourself 10 points for every task completed at 0, 5 points for 1, and 3 points for 2. Subtract 10 for anomalies (more than 3 passes).
  • At your weekly review, consider how you used your Lightning Rounds, consider your scoring, and see if this changes how you execute your priorities.

Your Feedback

This is just a premise. I haven’t tried it yet myself (but plan to launch a trial starting Monday). I’d love your feedback. Please send in comments on the premise as you understand it, and then, as things move forward, please give feedback (I’ll do a check-in post in about a week) on if it worked for you, or what side-effects you encoutered.

It might prove to be neat.

–Chris Brogan needs a perfect blend of simple interface but flexible-for-multitaskers web-based time/project/task software, keyboard heavy preferred. Have a suggestion? Let him know. Chris writes at [chrisbrogan.com] and is launching an audio and video podcasting production company at Grasshopper New Media.

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Last Updated on July 13, 2020

How to Plan Your Life Goals and Actually Achieve Them

How to Plan Your Life Goals and Actually Achieve Them

Where do you want to be 5 years from now, 10 years from now, or even this time next year? These places are your goal destinations and although you might know that you don’t want to be standing still in the same place as you are now, it’s not always easy to identify what your real goals are.

Many people think that setting a goal destination is having a dream that is there in the far distant future but will never be attained. This proves to be a self-fulfilling prophesy because of two things:

Firstly, that the goal isn’t specifically defined enough in the first place; and secondly, it remains a remote dream waiting for action which is never taken.

Defining your goal destination is something that you need to take some time to think carefully about. The following steps on how to plan your life goals should get you started on a journey to your destination.

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1. Make a List of Your Goal Destinations

Goal destinations are the things that are important to you. Another word for them would be ambitions, but ambitions sound like something which outside of your grasp, whereas goal destinations are certainly achievable if you are willing to put in the effort working towards them.

So what do you really want to do with your life? What are the main things that you would like to accomplish with your life? What is it that you would really regret not doing if you suddenly found you had a limited amount of time left on the earth?

Each of these things is a goal. Define each goal destination in one sentence.

If any of these goals is a stepping stone to another one of the goals, take it off this list as it isn’t a goal destination.

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2. Think About the Time Frame to Have the Goal Accomplished

This is where the 5 year, 10 year, next year plan comes into it.

Learn the differences between a short term goal and a long term goal. Some goals will have a “shelf life” because of age, health, finance, etc, whereas others will be up to you as to when you would like to achieve them by.

3. Write Down Your Goals Clearly

Write each goal destination at the top of a new piece of paper.

For each goal, write down what is it that you need and don’t have now that will allow you achieve that goal. This could be some kind of education, career change, finance, a new skill, etc. Any “stepping stone” goals you removed will fit into this exercise. If any of these smaller “goals” have sub-goals, go through the same process with these so that you have precise action points to work with.

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4. Write Down What You Need to Do for Each Goal

Under each item listed, write down the things that you will need to do in order to complete each of the steps required to complete the goal. 

These items will become a check-list. They are a tangible way of checking how you are progressing towards reaching your goal destinations. A record of your success!

5. Write Down Your Timeframe With Specific and Realistic Dates

Using the time frames you created, on each goal destination sheet write down the year in which you will complete the goal by.

For any goal which has no fixed completion date, think about when you would like to have accomplished it by and use that as your destination date.

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Work within the time frames for each goal destination, make a note of realistic dates by which you will complete each of the small steps.

6. Schedule Your To-Dos

Now take an overview of all your goal destinations and make a schedule of what you need to do this week, this month, this year – in order to progress along the road towards your goal destinations.

Write these action points on a schedule, you have definite dates on which to do things.

7. Review Your Progress

At the end of the year, review what you have done this year, mark things off the check-lists for each goal destination and write up the schedule with the action points you need for the next year.

Although it may take you several years to, for example, get the promotion you desire because you first need to get the MBA which means getting a job with more money to allow you to finance a part-time degree course, you will ultimately be successful in achieving your goal destination because you have planned out not only what you want, but how to get it, and have been pro-active towards achieving it.

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Featured photo credit: Debby Hudson via unsplash.com

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