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Focusing on What Matters (and Ignoring What Does Not)

Focusing on What Matters (and Ignoring What Does Not)

As I look back at this week’s postings on Slow Leadership, I notice that most of them were concerned with helping people stop wasting their time and energy on fruitless endeavors.

Take the first post, entitled: To Succeed, First Forget About Leadership Technique. In it, I argued that belief that success—in just about any business or leadership —comes from one simple source (applying the correct “leadership technique), is both self-serving and erroneous. It is self-serving because it is mostly spread by those who sell training in such techniques, or write about them; and erroneous because it is usually based on a false understanding of causality. Besides, because it does not work. Technique is a very minor part of leadership, as this posting seeks to show.

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Of course, most of what people believe, whether about work or anything else, is simply what they were encouraged to believe at an early age—augmented by what people around them believe (or say they do). The fear of being seen as “different,” of not “fitting in,” encourages a great many mistakes and considerable heartache. Now I am retired, it is far easier for me to maintain an independent position. When I was employed in various large organizations, I was almost as willing as everyone else to suppress my own thinking in favor of appearing suitably orthodox. I say “almost as willing,” because I always had a reputation for being awkward and not quite fitting in, which doubtless held my career back at some points. That is why I warmed to the idea that The Wonder of Letting Go might help people lessen much of the stress and turmoil in their lives. As I wrote:

The first step in making life and work fun again is the —and the —for may people. It is to let go of whatever you have today and move into the future. And what you will most likely find is that many of the things you were clinging to so desperately turn out to be no loss; and some of the best of them bob along with you anyway. You don’t need to cling to them. They are part of who you are.

Encouraging employees to use their intelligence is still an unusual idea, but it too can help people focus on what matters and ignore what does not. In Why Not Let People Use Their Intelligence?, I suggested that companies who recruit smart people, then deny them the chance to use their intelligence, for whatever reason, are purposely throwing away large amounts of shareholders’ money and should be treated appropriately. Not a very radical idea, it seems to me, but certainly an unfamiliar one.

One or two people had difficulties in grasping the difference I suggested between business problems and business predicaments in my article: Problems, Predicaments and Sleight of Hand. I can best sum it up like this.

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  • Problems have solutions, even if you don’t presently know what they are. For example, asking how to get a certain level of shipments to a customer in a given time period at the lowest possible price is a problem.
  • Predicaments have no solutions, and never will have. An example of a predicament (with no solution that is either possible or that will remain useful for very long) would be how to maintain a consistent level of market share at or above 12%. It’s a predicament because whatever action you take to make it happen will prompt counter action from others to thwart you; and the market circumstances are constantly changing anyway.

I suggested, therefore, that all the most important issues in business are actually predicaments. To treat them as problems and apply supposed solutions is to be doomed to consistent failure and frustration.

Many of our difficulties in the workplace are self-inflicted, and arise primarily because we do not devote either the time or the energy required to think about them clearly enough. Hamburger Management, with its emphasis on quick action, simple answers, and continual cost-cutting merely magnifies that human tendency. Only by slowing down and using our minds can we finally sort out what matters from everything else. And once we do that, we will, I believe, be surprised at how much time we previously devoted to nonsensical activities.

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Focusing only on what matters is the first, most essential step in creating enough space in your working day to allow you to create a civilized way of working. And it goes far beyond removing minor distractions. To focus on what matters, you must first decide what that is. That is why maintaining an open, independent mind is so important. Don’t be taken in by what most people do, unless you have first verified for yourself that it is sensible and necessary. After all, most people follow the crowd— and that is often a poor choice for having a life that is better than most.

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Last Updated on March 31, 2020

Why Do I Procrastinate? 5 Root Causes & How To Tackle Them

Why Do I Procrastinate? 5 Root Causes & How To Tackle Them

Procrastination is something many people can relate to and I, myself, have been there and done that. Yes, I write all about productivity now, but when I first started out on my career path, I would often put off work I didn’t want to do. And most of the time I didn’t even realize I was doing it.

So what changed?

I thought to myself, “why do I procrastinate?” And I started to read a lot of books on productivity, learning a great deal and shifting my mind to the reasons why people procrastinate.

My understanding brought me a new perspective on how to put an end to the action of procrastination.

Procrastination slows your goals and dreams way down. It can create stress and feelings of frustration. It rears its ugly head on a regular basis for a lot of people. This is particularly apparent at work with day-to-day projects and tasks.

But, why do people self-sabotage in this way? Essentially, there are 5 reasons behind procrastination. See if you can identify with any of these in your own work life.

1. The Perfectionist’s Fear

Procrastination is sometimes a subconscious fear of failure.

If you put off a task enough, then you can’t face up to the potential (and usually imagined) negative results. If you’re a stickler for minor details, the stress of getting things ‘just right’ may be too much and cause you to delay continuing the task.

Either way, fear is at the root cause and can sabotage your desire to move forward.

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How to Tackle It?

Try visualizing the completion of your task in a positive way.

For example, you have a presentation that your boss wants you to conduct for a potential client. Visualize yourself standing in the meeting room confident, meeting the eyes of the client and seeing them light up as you explain the concept simply and concisely.

Imagine your boss telling you how great you did and you were the best person for the job. Think about how it would feel to you and focus on this as you move forward with the task.

2. A Dreamer’s Lack of Action

This is a person who is highly creative and has many brilliant ideas but can’t quite seem to bring them to fruition.

The main reason for this is because there’s usually no structure or goal setting involved once the idea has been created. This aimless approach ends up manifesting as a lack of decision-making and significant delays on a project.

How to Tackle It?

Write down a timeline of what you want to achieve and by when. Ideally, do this daily to keep yourself on track and accountable for progression. Creative minds tend to jump from one idea to the next, so cultivating focus is essential.

If you’re designing and creating a new product at work, set out a task list for the week ahead with the steps you want to focus on each day. Doing this ahead of time will stop your mind from wandering across to different ideas.

Learn about how to plan your time and take actions from some of the successful people: 8 Ways Highly Successful People Plan Their Time

3. An Overwhelmed Avoider

This is one of the most common reasons for procrastination; the sheer overwhelm of a daunting task.

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The complexity of a task can cause the brain to lose motivation and avoid doing it altogether choosing instead to stay in its comfort zone.

The search then starts for a more enjoyable task and the harder tasks are put off. This can cause stress and dread when the task inevitably comes up to be completed.

How to Tackle It?

Break the challenge down into smaller tasks and tackle each one individually.

For example, if you have a project that has technical elements to it that you know you’ll find challenging, list each step you need to take in order to complete these difficult elements. Think of ways you can resolve potential hurdles. Perhaps you have a coworker that may have time to help or even consider that the solution may be easier than you initially think. Put each task in order of most daunting to least daunting. Ideally, try to deal with the more challenging parts of each task in the morning so that momentum is created as the tasks get easier through the day.

A reward system will also help you stay motivated so, once completed, you can enjoy your treat of choice.

If you want to know how to better handle your feelings and stay motivated, take a look at my other article: Procrastination Is a Matter of Emotion, Here’s How to Stop It

4. The Busy Bee Who Lacks Prioritization

Either you have too many tasks or don’t truly acknowledge the differing importance of each task. The result? Getting nothing done.

Time is spent switching constantly from one task to another or spending too much time deciding what to do.

How to Tackle It?

It’s all about priorities and choosing important tasks over urgent ones.

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Make sure to question the value and purpose of each task and make a list in order of importance.

For example, throughout your work day, you can waste a lot of time dealing with ‘urgent’ emails from colleagues but, you need to ask yourself if these are more important than working on a task that will affect, say, several office projects at once.

Help yourself to prioritize and set a goal of working through your list over the next few hours reassessing the situation once the time is up.

In my other article, I talk about an effective way to prioritze and achieve more in less time: How to Prioritize Right in 10 Minutes and Work 10X Faster

5. The One with Shiny Object Syndrome (Distraction-Prone)

This is another common cause for procrastination; just simple distraction.

Our brains aren’t wired to focus for long periods of time and it looks for something else. So throw in a bunch of colleagues equally looking for distractions or checking your phone mindlessly, and you’ve got a recipe for ultimate procrastination.

However, this type of procrastination may not always be an unconscious decision to sabotage and put off work. It’s simply a result of your work setup or types of coworkers you have. Only you know the answer to that.

How to Tackle It?

Be mindful of your workspace and potential distractions. Schedule a specific time to converse with your coworkers, put headphones on to minimize listening to what’s going on around you, and switch your phone off.

Aim to do this for 20-30 minutes at a time and then take a break. This will be a much more efficient way of working and getting what you need done. This is also why scheduling down time is so important for productivity.

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Whether this type of procrastination is self-sabotage or being a victim of a distracting environment, either way you can take control.

If you need a little more guidance on how to stay focus, this guide can help you: How to Focus and Maximize Your Productivity (the Definitive Guide)

Bottom Line

I’m going to be bold and assume you identified with at least one of these procrastination pitfalls.

You could be trapped in the endless cycle of procrastination like I was, that is, until I decided to find out my why behind putting off tasks and projects. It was only then that I could implement strategies and move forward in a positive and productive way.

I killed the procrastination monster and so can you. I now complete my tasks more efficiently and completely killed that feeling of stress and falling behind with work that procrastination brings.

I know it’s not easy to stop procrastinating right away, so I also have this complete guide to help you stop it once and for all: What Is Procrastination and How to Stop It (The Complete Guide)

Featured photo credit: Luke Chesser via unsplash.com

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