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Ethical Office Politics

Ethical Office Politics

Organizations are full of decisions and choices. The route to getting something done, to making a sale, or distributing a product, is full of decisions, some large, many small. However much effort goes into setting procedures and policies, it’s impossible to anticipate every choice that will be faced—especially since many of them are about choosing between options that are both desirable.

Organizations are social places too. The economic basis for people coming together to work in groups and teams may be to achieve things they cannot do alone, but since people naturally enjoy being with others, the social aspect of work is never far below the surface.

These two facts, taken together, explain why office politics are an inevitable part of any working environment. When choices need to be made that aren’t covered by explicit rules (and that’s most of them), there has to be a mechanism for choosing. Where resources must be allocated and shared, people seek to influence the outcome. And where people come together in a social environment, some will seek to lead and others be content to follow.

Office politics cannot be avoided, however many people regard them with distaste and try to avoid getting involved. Too often they smack of dirty tricks and the use of personal influence in the interests of a few, powerful individuals, conjuring up a picture of secret deals in back rooms and pay-offs in favors given and expected. Ethically, most instances of office politics tend to be dubious.

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Let’s assume that office politics are an unavoidable fact of organizational life. We can’t avoid encountering them. The ethical question then becomes how we act when we do.To make sense of this, you need to distinguish between three aspects of political actions:

  • Making decisions where there are no rules or precedents to guide you.
  • Handling the allocation of resources.
  • Creating a “pecking order” of influence.


Difficult Decisions

People are emotional creatures. They like to believe they use reason to work out what to do when there’s nothing much to guide them, but this is an illusion. They make decisions largely on the basis of emotions (fear, desire, hope, faith), then use reason to justify what they have already decided.

How does this work to create office politics? When you’re faced with a difficult decision and no clear guidance, you tend to think about what others will make of whatever you decide. Will they approve or criticize? Will you trespass on someone else’s turf? How much freedom do you have to make a decision without consultation?

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Fear is one of the commonest emotions, so it’s natural to worry about the outcome and seek reassurance. That’s where office politics comes in. By consulting someone who has influence, or avoiding anything that might upset a powerful person, you gain a measure of safety. Patronage, the power of advancing friends and protecting them from harm, is the main benefit of being politically influential. People who aspire to political power are keen to use and extend their patronage by offering protection and support to their friends when difficult decisions must be faced. Office politics play a significant role in every major decision. These decisions offers scope for extending patronage, lessening the influence of your enemies, and adding more grateful people to your circle of dependents.

Allocating Resources

Companies spend millions of dollars on complex procedures for setting and reviewing budgets to decide how resources are allocated. Yet however much financial and statistical firepower is expended in this process, these decisions can never be wholly rational or objective, because the choices are too complex and uncertain to be resolved in mechanical ways. In every budget decision, there;s an element of guesswork about how things will turn out. In some, there’s little else. Yet you have to choose.

You could toss a coin, but that wouldn’t look very good (though it would often be better than the means many organizations actually use). Office politics comes to the rescue. By instituting a process of persuasion and influence, you can seem to be making rational decisions, even where there’s nothing definite to guide you. Let everyone come forward and make their case, then decide which seems strongest. Of course, the strongest decision isnit always (or usually) made on the basis of rational considerations. Because we’re human, and fear reprisals from powerful people or hope for favors, we tend to give some people’s arguments extra weight. Besides, when the people who make the final choices also stand to benefit from them, a little horse-trading is inevitable. You back my budget and I’ll back yours. You thwart me and I’ll take any opportunity to pay you back in kind. That’s how the world goes.

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The Pecking Order

People are not created equal. Some are more assertive, more daring, more greedy or stronger than others. Take any group and you’ll find a hierarchy of power and influence. Some people long for power and will do almost anything to obtain it. Some long for riches, others recognition, and others want love (or at least the semblance of it).

When formal means of gaining recognition and position aren’t adequate (as is almost invariably the case), people exploit informal ones. Being seen as someone “in the know,” a “mover and shaker” or “a good person to have on your side” confers power. In many cases, this informal hierarchy of political influence is more influential than the formal hierarchy. The common process of “kicking someone upstairs” (awarding a grand-sounding title and position that lacks any real power) proves this.

The upper reaches of most organizations are strikingly like golf clubs. There are hosts of unwritten rules of etiquette and behavior that you break at your peril. Being the best player is not always the route to the top positions. There’s generally a ruling elite which guards its prerogatives fiercely and admits new members only after making sure they will fit in (do nothing to upset the power of existing people) and show the right stuff (speak and act in ways that the ruling elite approves). Formal decisions are preceded by informal discussions amongst those in power to ensure that nothing is done of which they don’t approve in advance. Horse-trading between the great and mighty is the accepted way of allocating resources and influence.

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Ethical Office Politics

If office politics are inevitable, can they be handled ethically? I believe there can, and it’s a crucial element in making a working environment that respects people and allows them freedom to grow and develop.

The basic principle of all ethical action is to promote happiness and well-being and do no harm. You could say ethics is the art of living together in a civilized way. Organizations without much ethical sense tend to live by some version of the law of the jungle. The strongest, most cunning and most unscrupulous people grab all they can. Weaker ones are exploited and despised.

In contrast, any ethical approach to organizational life requires self-restraint in pursuit of an ultimate goal: a business that operates smoothly and promotes the well-being of its employees, customers and the society of which it’s a part. An ethical business is one that is civilized; that it seeks to promote itself as part of a civilized community.

Ethics are always needed where you face choices. The basis for an ethical approach to politics at work is simple. You need to consider your actions in the clear light of the most likely result. Emotions are a poor guide. They tempt you to exchange short-term pleasure (seeing the hated colleague in trouble) for long-term problems (when he or she finds cleverer ways to mess you up in revenge). Rules, even moral ones, rarely cover more than a narrow range of situations. Besides, most people are good at reinterpreting the rules to allow them to do whatever they want—and act as injured innocents if they’re caught.

However you imagine what working life would be like without ethics, the result is fearful. Ethics are their own reward, not in the abstract sense of being right, but in the practical sense that a life without them would be unlivable. All you need to do is consider a greater purpose than your own immediate desires. Civilization has been around for some thousands of years. Sadly, it’s still something many people can’t seem to understand. An ethical approach to working life depends on standards of thinking and acting you impose on yourself, to free yourself from anxiety and regret and increase your satisfaction and happiness—and the happiness of everyone you deal with. An ethical approach to office politics is the same. Simple, isn’t it?

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Last Updated on August 6, 2019

Why Do I Procrastinate? 5 Root Causes And How To Tackle Them

Why Do I Procrastinate? 5 Root Causes And How To Tackle Them

Procrastination is something many people can relate to and I, myself, have been there and done that. Yes, I write all about productivity now, but when I first started out on my career path, I would often put off work I didn’t want to do. And most of the time I didn’t even realize I was doing it.

So what changed?

I thought to myself, “why do I procrastinate?” And I started to read a lot of books on productivity, learning a great deal and shifting my mind to the reasons why people procrastinate.

My understanding brought me a new perspective on how to put an end to the action of procrastination.

Procrastination slows your goals and dreams way down. It can create stress and feelings of frustration. It rears its ugly head on a regular basis for a lot of people. This is particularly apparent at work with day-to-day projects and tasks.

But, why do people self-sabotage in this way? Essentially, there are 5 reasons behind procrastination. See if you can identify with any of these in your own work life.

1. The Perfectionist’s Fear

Procrastination is sometimes a subconscious fear of failure.

If you put off a task enough, then you can’t face up to the potential (and usually imagined) negative results. If you’re a stickler for minor details, the stress of getting things ‘just right’ may be too much and cause you to delay continuing the task.

Either way, fear is at the root cause and can sabotage your desire to move forward.

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How to Tackle It?

Try visualizing the completion of your task in a positive way.

For example, you have a presentation that your boss wants you to conduct for a potential client. Visualize yourself standing in the meeting room confident, meeting the eyes of the client and seeing them light up as you explain the concept simply and concisely.

Imagine your boss telling you how great you did and you were the best person for the job. Think about how it would feel to you and focus on this as you move forward with the task.

2. A Dreamer’s Lack of Action

This is a person who is highly creative and has many brilliant ideas but can’t quite seem to bring them to fruition.

The main reason for this is because there’s usually no structure or goal setting involved once the idea has been created. This aimless approach ends up manifesting as a lack of decision-making and significant delays on a project.

How to Tackle It?

Write down a timeline of what you want to achieve and by when. Ideally, do this daily to keep yourself on track and accountable for progression. Creative minds tend to jump from one idea to the next, so cultivating focus is essential.

If you’re designing and creating a new product at work, set out a task list for the week ahead with the steps you want to focus on each day. Doing this ahead of time will stop your mind from wandering across to different ideas.

Learn about how to plan your time and take actions from some of the successful people: 8 Ways Highly Successful People Plan Their Time

3. An Overwhelmed Avoider

This is one of the most common reasons for procrastination; the sheer overwhelm of a daunting task.

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The complexity of a task can cause the brain to lose motivation and avoid doing it altogether choosing instead to stay in its comfort zone.

The search then starts for a more enjoyable task and the harder tasks are put off. This can cause stress and dread when the task inevitably comes up to be completed.

How to Tackle It?

Break the challenge down into smaller tasks and tackle each one individually.

For example, if you have a project that has technical elements to it that you know you’ll find challenging, list each step you need to take in order to complete these difficult elements. Think of ways you can resolve potential hurdles. Perhaps you have a coworker that may have time to help or even consider that the solution may be easier than you initially think. Put each task in order of most daunting to least daunting. Ideally, try to deal with the more challenging parts of each task in the morning so that momentum is created as the tasks get easier through the day.

A reward system will also help you stay motivated so, once completed, you can enjoy your treat of choice.

If you want to know how to better handle your feelings and stay motivated, take a look at my other article: Procrastination Is a Matter of Emotion, Here’s How to Stop It

4. The Busy Bee Who Lacks Prioritization

Either you have too many tasks or don’t truly acknowledge the differing importance of each task. The result? Getting nothing done.

Time is spent switching constantly from one task to another or spending too much time deciding what to do.

How to Tackle It?

It’s all about priorities and choosing important tasks over urgent ones.

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Make sure to question the value and purpose of each task and make a list in order of importance.

For example, throughout your work day, you can waste a lot of time dealing with ‘urgent’ emails from colleagues but, you need to ask yourself if these are more important than working on a task that will affect, say, several office projects at once.

Help yourself to prioritize and set a goal of working through your list over the next few hours reassessing the situation once the time is up.

In my other article, I talk about an effective way to prioritze and achieve more in less time: How to Prioritize Right in 10 Minutes and Work 10X Faster

5. The One with Shiny Object Syndrome (Distraction-Prone)

This is another common cause for procrastination; just simple distraction.

Our brains aren’t wired to focus for long periods of time and it looks for something else. So throw in a bunch of colleagues equally looking for distractions or checking your phone mindlessly, and you’ve got a recipe for ultimate procrastination.

However, this type of procrastination may not always be an unconscious decision to sabotage and put off work. It’s simply a result of your work setup or types of coworkers you have. Only you know the answer to that.

How to Tackle It?

Be mindful of your workspace and potential distractions. Schedule a specific time to converse with your coworkers, put headphones on to minimize listening to what’s going on around you, and switch your phone off.

Aim to do this for 20-30 minutes at a time and then take a break. This will be a much more efficient way of working and getting what you need done. This is also why scheduling down time is so important for productivity.

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Whether this type of procrastination is self-sabotage or being a victim of a distracting environment, either way you can take control.

If you need a little more guidance on how to stay focus, this guide can help you: How to Focus and Maximize Your Productivity (the Definitive Guide)

Bottom Line

I’m going to be bold and assume you identified with at least one of these procrastination pitfalls.

You could be trapped in the endless cycle of procrastination like I was, that is, until I decided to find out my why behind putting off tasks and projects. It was only then that I could implement strategies and move forward in a positive and productive way.

I killed the procrastination monster and so can you. I now complete my tasks more efficiently and completely killed that feeling of stress and falling behind with work that procrastination brings.

I know it’s not easy to stop procrastinating right away, so I also have this complete guide to help you stop it once and for all: Procrastination – A Step-By-Step Guide to Stop Procrastinating

Featured photo credit: Luke Chesser via unsplash.com

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