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Communication, Thought, and Time

Communication, Thought, and Time

Over at Slow Leadership, this week has been all about using your time. I don’t set out to give each week’s postings a single theme, but sometimes it happens that way.

It began with considering the relationship between time, action and thought in a posting I called Taking Your Time. Some people claim that jumping into actions and decisions without stopping to think is the right thing to do. They want you to put your trust in intuition: a vaguely-defined process below the level of consciousness that is somehow more accurate and powerful than thought or reasoning. I guess Freud started it, with his ideas of an unconscious mind, but even he never suggested such a process is better or more accurate than reasoning or logic. That’s believing in magic.

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Science has shown that human beings typically have a limited taste for the workings of chance and randomness. The human mind tries to reject the idea that things happen for no reason—by chance—and tries instead to discover, or invent, a cause to explain each observed effect. People point to cases when blind intuition (not the kind from informed experience based on long years of study and practice) seemed to work and ignore all the cases when it did not. Anecdotal evidence is always partial: it claims support for what is already believed, skips over any contrary evidence, and ignores the equally likely possibility that the times when intuition came up with the goods were due to nothing but chance.

If taking time to think is more likely to produce a sound basis for action than putting your faith in magical intuition, relying on evidence and proof is clearly a better basis for knowledge than emotions. That brought me back to one of my favorite thinkers, Bertrand Russell, and a post called Those Much-ignored Essentials: Time, Thought, and Proof. In today’s rushed, stressed, and pressured working environment, it’s easy to mistake emotional statements for rational arguments. The media, relying on sound-bites and 30-second news stories, rates anything that hits home hard and fast, however irrational, so we’re all coming to place far too much reliance on emotional “arguments” (which are no arguments at all, since emotional claims allow for no alternatives). It’s unfashionable, even heretical, to decline to accept “human interest” in place of hard news, or point out how much sentimentality there is in conventional beliefs about good and evil, but I do it just the same.

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Back to time and the necessity to slow down. I ended the week thinking about communication. If organizations stopped believing that improving communication skills is a panacea for every problem in the workplace, tens of thousands of consultants and trainers would be out of work overnight. In writing Taking Time Out to Listen, I didn’t quite go that far, but I did suggest that haste, pressure, superficiality, and anxiety—all aspects of today’s business environment that undermine the capacity to pay attention—might have more to do with problems of communication than any lack of skill.

The natural process of “tuning out” topics, values, and motivations you don’t care about is given a massive boost by pressure and lack of time, creating blind spots in your perception. As a result, much of what is being “broadcast” by others is filtered out before it even reaches your consciousness. We’re back to intuition and instant responses. If a topic doesn’t grab your distracted attention right away, it’s thrown in the mental wastebasket unread and unheard. And that’s a great way to miss things that later turn out to be important.

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The antidote is cultivating a greater willingness to open your mind and senses to unfamiliar topics, including those currently assumed to have little or no value. That takes time and attention. And so we return to the need for time: time to listen carefully, develop an open-minded and broad-based view of the world, and come to decisions through thought and reflection, not magical beliefs in the power of intuition.

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Adrian Savage is a writer, an Englishman, and a retired business executive, in that order. He lives in Tucson, Arizona. You can read his posts most days at Slow Leadership, the site for everyone who wants to build a civilized place to work and bring back the taste, zest and satisfaction to leadership.

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Last Updated on August 6, 2019

Why Do I Procrastinate? 5 Root Causes And How To Tackle Them

Why Do I Procrastinate? 5 Root Causes And How To Tackle Them

Procrastination is something many people can relate to and I, myself, have been there and done that. Yes, I write all about productivity now, but when I first started out on my career path, I would often put off work I didn’t want to do. And most of the time I didn’t even realize I was doing it.

So what changed?

I thought to myself, “why do I procrastinate?” And I started to read a lot of books on productivity, learning a great deal and shifting my mind to the reasons why people procrastinate.

My understanding brought me a new perspective on how to put an end to the action of procrastination.

Procrastination slows your goals and dreams way down. It can create stress and feelings of frustration. It rears its ugly head on a regular basis for a lot of people. This is particularly apparent at work with day-to-day projects and tasks.

But, why do people self-sabotage in this way? Essentially, there are 5 reasons behind procrastination. See if you can identify with any of these in your own work life.

1. The Perfectionist’s Fear

Procrastination is sometimes a subconscious fear of failure.

If you put off a task enough, then you can’t face up to the potential (and usually imagined) negative results. If you’re a stickler for minor details, the stress of getting things ‘just right’ may be too much and cause you to delay continuing the task.

Either way, fear is at the root cause and can sabotage your desire to move forward.

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How to Tackle It?

Try visualizing the completion of your task in a positive way.

For example, you have a presentation that your boss wants you to conduct for a potential client. Visualize yourself standing in the meeting room confident, meeting the eyes of the client and seeing them light up as you explain the concept simply and concisely.

Imagine your boss telling you how great you did and you were the best person for the job. Think about how it would feel to you and focus on this as you move forward with the task.

2. A Dreamer’s Lack of Action

This is a person who is highly creative and has many brilliant ideas but can’t quite seem to bring them to fruition.

The main reason for this is because there’s usually no structure or goal setting involved once the idea has been created. This aimless approach ends up manifesting as a lack of decision-making and significant delays on a project.

How to Tackle It?

Write down a timeline of what you want to achieve and by when. Ideally, do this daily to keep yourself on track and accountable for progression. Creative minds tend to jump from one idea to the next, so cultivating focus is essential.

If you’re designing and creating a new product at work, set out a task list for the week ahead with the steps you want to focus on each day. Doing this ahead of time will stop your mind from wandering across to different ideas.

Learn about how to plan your time and take actions from some of the successful people: 8 Ways Highly Successful People Plan Their Time

3. An Overwhelmed Avoider

This is one of the most common reasons for procrastination; the sheer overwhelm of a daunting task.

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The complexity of a task can cause the brain to lose motivation and avoid doing it altogether choosing instead to stay in its comfort zone.

The search then starts for a more enjoyable task and the harder tasks are put off. This can cause stress and dread when the task inevitably comes up to be completed.

How to Tackle It?

Break the challenge down into smaller tasks and tackle each one individually.

For example, if you have a project that has technical elements to it that you know you’ll find challenging, list each step you need to take in order to complete these difficult elements. Think of ways you can resolve potential hurdles. Perhaps you have a coworker that may have time to help or even consider that the solution may be easier than you initially think. Put each task in order of most daunting to least daunting. Ideally, try to deal with the more challenging parts of each task in the morning so that momentum is created as the tasks get easier through the day.

A reward system will also help you stay motivated so, once completed, you can enjoy your treat of choice.

If you want to know how to better handle your feelings and stay motivated, take a look at my other article: Procrastination Is a Matter of Emotion, Here’s How to Stop It

4. The Busy Bee Who Lacks Prioritization

Either you have too many tasks or don’t truly acknowledge the differing importance of each task. The result? Getting nothing done.

Time is spent switching constantly from one task to another or spending too much time deciding what to do.

How to Tackle It?

It’s all about priorities and choosing important tasks over urgent ones.

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Make sure to question the value and purpose of each task and make a list in order of importance.

For example, throughout your work day, you can waste a lot of time dealing with ‘urgent’ emails from colleagues but, you need to ask yourself if these are more important than working on a task that will affect, say, several office projects at once.

Help yourself to prioritize and set a goal of working through your list over the next few hours reassessing the situation once the time is up.

In my other article, I talk about an effective way to prioritze and achieve more in less time: How to Prioritize Right in 10 Minutes and Work 10X Faster

5. The One with Shiny Object Syndrome (Distraction-Prone)

This is another common cause for procrastination; just simple distraction.

Our brains aren’t wired to focus for long periods of time and it looks for something else. So throw in a bunch of colleagues equally looking for distractions or checking your phone mindlessly, and you’ve got a recipe for ultimate procrastination.

However, this type of procrastination may not always be an unconscious decision to sabotage and put off work. It’s simply a result of your work setup or types of coworkers you have. Only you know the answer to that.

How to Tackle It?

Be mindful of your workspace and potential distractions. Schedule a specific time to converse with your coworkers, put headphones on to minimize listening to what’s going on around you, and switch your phone off.

Aim to do this for 20-30 minutes at a time and then take a break. This will be a much more efficient way of working and getting what you need done. This is also why scheduling down time is so important for productivity.

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Whether this type of procrastination is self-sabotage or being a victim of a distracting environment, either way you can take control.

If you need a little more guidance on how to stay focus, this guide can help you: How to Focus and Maximize Your Productivity (the Definitive Guide)

Bottom Line

I’m going to be bold and assume you identified with at least one of these procrastination pitfalls.

You could be trapped in the endless cycle of procrastination like I was, that is, until I decided to find out my why behind putting off tasks and projects. It was only then that I could implement strategies and move forward in a positive and productive way.

I killed the procrastination monster and so can you. I now complete my tasks more efficiently and completely killed that feeling of stress and falling behind with work that procrastination brings.

I know it’s not easy to stop procrastinating right away, so I also have this complete guide to help you stop it once and for all: Procrastination – A Step-By-Step Guide to Stop Procrastinating

Featured photo credit: Luke Chesser via unsplash.com

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