Advertising
Advertising

Best Practices: Get the Most Out of Working in a Digital World

Best Practices: Get the Most Out of Working in a Digital World
    Digital workflow

    As director of product marketing at Adobe, I speak with customers everyday about how they can better maximize their productivity in the workplace. They often tell me they spend more time figuring out how to do their jobs than actually doing them.

    Regularly faced with the staggering volume of information, they have difficulties keeping everyone on the same page, keeping track of lost data, information and IP. And today, professionals across industries use a variety of devices such as smartphones and tablets to get work done. We rely on technology to make our days more productive, but with so many different tools and platforms available to us these days, one wonders if we might be over-complicating things. Shouldn’t the digital world make our lives easier and reduce complexity?

    Advertising

    Working professionals, especially those in an office setting, should take a hard look at their digital work habits and recognize whether these habits are helping or hurting productivity. IT departments can arm employees with the right tools and training, but individuals ultimately have control over how they put the training and the tools into use.

    The first step to get the most out of working in a digital world is to get a handle on your digital workflow. What is a “digital workflow”? We all have one. A digital workflow relies on electronic processes that eliminate the need for traditional paper materials.

    Advertising

    At the heart of a digital workflow are documents. Companies run on documents. They hold company history, financials, strategic plans, personnel data, etc. For this post, I’ll focus on the digital document because of the critical role it plays in our everyday work.

    Put Content into Context

    Thanks to social media, there’s been a dramatic shift in how we interact with content. The concept of a document used to be a piece of paper, made digital. But now, every worker has the power of a multimedia studio on their phone or laptop.

    Advertising

    Now the question becomes how do they use this and be more productive at the same time? An insurance agent, for example, needs to process video, images and forms to expedite a claim. It would make more sense to combine that information in a digestible way that is intuitive and easy to navigate through. Putting content into context not only adds clarity; it improves productivity as well because the information is more actionable.

    Don’t Break the Chain

    We’ve all been there – we come to a point when working on a project or assignment where we have to pick up the phone, or send an email to get something done. Then, we wait. Surprisingly, e-mail is still the most often used mechanism to exchange files and comments in a typical workflow.

    Advertising

    A law firm, for example is constantly preparing case documents, which include lengthy witness statements, expert reports, and exhibits, etc. These types of documents can be many hundreds of pages long and they sometimes require changes at the last minute before being sent to the court. You can imagine the man power that goes into compiling, editing, reviewing, and sending this vast amount of information and the potential negative impact on productivity. Projects like these require tools that go beyond creating a PDF form, editing it, and e-mailing it around – they require an end-to-end solution to successfully complete the job quickly, from start to finish.

    Protect Yourself

    Finally, if your information isn’t secure and protected, it won’t matter how efficient your workflow is. In today’s collaborative online world, it’s more important than ever that software is updated and anti-virus software is installed – no matter which platform or device you’re using. An unprotected environment is a sure threat to productivity and intellectual property.

    What tools and techniques are you applying to your digital workflow to maximize productivity?

    More by this author

    Best Practices: Get the Most Out of Working in a Digital World Where Does it Hurt? A Closer Look at Pain Points Tech Tools and Software: What Motivates Change

    Trending in Lifehack

    1 7 Helpful Reminders When You Want to Make Big Life Changes 2 Why Do I Procrastinate? 5 Root Causes & How to Tackle Them 3 9 Powerful Questions That Can Improve Your Quality of Life 4 How to Plan Your Life Goals and Actually Achieve Them 5 20 Time Management Tips to Super Boost Your Productivity

    Read Next

    Advertising
    Advertising
    Advertising

    Last Updated on September 15, 2020

    7 Helpful Reminders When You Want to Make Big Life Changes

    7 Helpful Reminders When You Want to Make Big Life Changes

    Overcoming fear and making life changes is hard. It’s even harder when it’s a big change—breaking up with someone you love, leaving your old job, starting your own business, or hundreds of other difficult choices.

    Even if it’s obvious that making a big change will be beneficial, it can be tough. Our mind wants to stay where it’s comfortable, which means doing the same things we’ve always done[1].

    We worry: how do we know if we’re making the right decision? We wish we knew more. How do we make a decision without all of the necessary information?

    We feel stuck. How do we get past fear and move forward with that thing we want to do?

    Well, I certainly don’t have all the answers, but here are 7 things to remember when you want to move forward and make positive life changes.

    1. You’ll Never Have All the Information

    We often avoid making important decisions because we want more information before we make a tough call.

    Yes, it’s certainly true that you need to do your research, but if you’re waiting for the crystal clear answer to come to you, then you’re going to be waiting a long time. As humans, we are curious creatures, and our need for information can be paralyzing.

    Life is a series of guesses, mistakes, and revisions. Make the best decision you can at the time and continue to move forward. This also means learning to listen to and trust your intuition. Here’s how.

    Advertising

    2. Have the Courage to Trust Yourself

    We make all sorts of excuses for not making important life changes, but the limiting belief that often underlies many of them is that we don’t trust ourselves to do the right thing.

    We think that if we get into a new situation, we won’t know what to do or how to react. We’re worried that the uncharted territory of the future will be too much for us to handle.

    Give yourself more credit than that.

    You’ve dealt with unexpected changes before, right? And when your car got a flat tire on the way to work, how did that end up? Or when you were unexpectedly dumped?

    In the end, you were fine.

    Humans are amazingly adaptable, and your whole life has been helping you develop skills to face unexpected challenges.

    Have enough courage to trust yourself. No matter what happens, you’ll figure out a way to make it work.

    3. What’s the Worst That Could Happen?

    Like jealousy, most of your fears are created in your own head.

    Advertising

    When you actually sit down and think about the worst case scenario, you’ll realize that there are actually very few risks that you can’t recover from.

    Ask yourself, “What’s the worst that could happen?” Once you realize the worst isn’t that bad, you’ll be ready to crush it.

    When you’re preparing to make a big life change, write down all of the things you’re afraid of. Are you afraid of failing? Of looking silly? Of losing money? Of being unhappy?

    Then, address each fear by writing down ways you can overcome them. For example, if you’re afraid of losing money, can you take a few months to save up a safety net?

    4. It’s Just as Much About the Process as It Is About the Result

    We’re so wrapped up in results when we think about major life changes. We worry that if we start out towards a big goal, then we might not make it to the finish line.

    However, you’re allowed to change your mind. And failing will only help you learn what not to do next time.

    Furthermore, just because you don’t reach the final goal doesn’t mean you failed. You chose the goal in the first place, but you’re allowed to alter it if you find that the goal isn’t working out the way you hoped. Failure is not a destination, and neither is success.

    Enjoy the process of moving forward[2].

    Advertising

    5. Continue to Pursue Opportunity

    If you’re on the fence about a big decision, then you might be worried about getting locked into a position that you can’t escape from.

    Think about it a different way. New choices rarely limit your options.

    In fact, new pursuits often open up even more opportunities. One of the best things about going after important goals with passion is that they open up chances and options that you never could have expected in the beginning.

    If you pursue the interesting opportunities that arise along the path to your goal, then you can be sure that you’ll always have choices.

    6. Effort Matters, So Use It

    It sounds simple, but one of the big reasons we don’t make life changes is because we don’t try. And we don’t try because then it’s easy to make excuses for why we don’t get what we want.

    Flunked that test? Are you stupid? “Of course I’m not stupid. I just didn’t study. I would have gotten an A if I actually studied.”

    Stuck in a job you hate? Why haven’t you found a new job yet? “Well, I haven’t really tried to get a new job. I could totally ace that interview if I wanted.”

    Why do we make excuses like these to ourselves? It’s because if we try and fail, then we just failed. But if we don’t try, we can chalk it up to laziness.

    Advertising

    Get over it. Failure happens to everyone.

    And the funny thing is, if you actually try—because it’s pretty clear that most people aren’t trying—then you’ll win a lot more than you think.

    7. Start With Something Manageable

    You can’t climb Everest if you don’t try hiking beforehand.

    Maybe applying for your dream job seems intimidating right now. What can you start with today?

    Can you talk to someone who already has that position and see what they think makes them successful? Can you improve your skills so you meet one of the qualifications? Can you take a free online course to expand your resume?

    Maybe you’re not quite ready for a long-term relationship, but you know you want to start dating. Could you try asking out a mutual friend? Can you go out more with friends to practice your communication skills and meet new people?

    You don’t need to be a world changer today; you just need to make small life changes in your own world.

    More Tips to Help You Make Life Changes

    Featured photo credit: Victor Rodriguez via unsplash.com

    Reference

    Read Next