Advertising

Best Practices: Get the Most Out of Working in a Digital World

Best Practices: Get the Most Out of Working in a Digital World
Advertising
    Digital workflow

    As director of product marketing at Adobe, I speak with customers everyday about how they can better maximize their productivity in the workplace. They often tell me they spend more time figuring out how to do their jobs than actually doing them.

    Regularly faced with the staggering volume of information, they have difficulties keeping everyone on the same page, keeping track of lost data, information and IP. And today, professionals across industries use a variety of devices such as smartphones and tablets to get work done. We rely on technology to make our days more productive, but with so many different tools and platforms available to us these days, one wonders if we might be over-complicating things. Shouldn’t the digital world make our lives easier and reduce complexity?

    Advertising

    Working professionals, especially those in an office setting, should take a hard look at their digital work habits and recognize whether these habits are helping or hurting productivity. IT departments can arm employees with the right tools and training, but individuals ultimately have control over how they put the training and the tools into use.

    The first step to get the most out of working in a digital world is to get a handle on your digital workflow. What is a “digital workflow”? We all have one. A digital workflow relies on electronic processes that eliminate the need for traditional paper materials.

    Advertising

    At the heart of a digital workflow are documents. Companies run on documents. They hold company history, financials, strategic plans, personnel data, etc. For this post, I’ll focus on the digital document because of the critical role it plays in our everyday work.

    Put Content into Context

    Thanks to social media, there’s been a dramatic shift in how we interact with content. The concept of a document used to be a piece of paper, made digital. But now, every worker has the power of a multimedia studio on their phone or laptop.

    Advertising

    Now the question becomes how do they use this and be more productive at the same time? An insurance agent, for example, needs to process video, images and forms to expedite a claim. It would make more sense to combine that information in a digestible way that is intuitive and easy to navigate through. Putting content into context not only adds clarity; it improves productivity as well because the information is more actionable.

    Don’t Break the Chain

    We’ve all been there – we come to a point when working on a project or assignment where we have to pick up the phone, or send an email to get something done. Then, we wait. Surprisingly, e-mail is still the most often used mechanism to exchange files and comments in a typical workflow.

    Advertising

    A law firm, for example is constantly preparing case documents, which include lengthy witness statements, expert reports, and exhibits, etc. These types of documents can be many hundreds of pages long and they sometimes require changes at the last minute before being sent to the court. You can imagine the man power that goes into compiling, editing, reviewing, and sending this vast amount of information and the potential negative impact on productivity. Projects like these require tools that go beyond creating a PDF form, editing it, and e-mailing it around – they require an end-to-end solution to successfully complete the job quickly, from start to finish.

    Protect Yourself

    Finally, if your information isn’t secure and protected, it won’t matter how efficient your workflow is. In today’s collaborative online world, it’s more important than ever that software is updated and anti-virus software is installed – no matter which platform or device you’re using. An unprotected environment is a sure threat to productivity and intellectual property.

    Advertising

    What tools and techniques are you applying to your digital workflow to maximize productivity?

    More by this author

    Best Practices: Get the Most Out of Working in a Digital World Where Does it Hurt? A Closer Look at Pain Points Tech Tools and Software: What Motivates Change

    Trending in Lifehack

    1 Lifehack Reviews: 50 Best Life Hacks for Your Life 2 Best Life Hack Sites – 100 Most Useful Websites on The Internet 3 80 How-To Sites Worth Bookmarking 4 20 Unusual Uses for Coca-Cola That You’ve Never Considered 5 A Review of the Book “The Art of Learning”

    Read Next

    Advertising
    Advertising

    Last Updated on July 12, 2021

    Lifehack Reviews: 50 Best Life Hacks for Your Life

    Lifehack Reviews: 50 Best Life Hacks for Your Life
    Advertising

    Do you want to be as productive as many of us, but missed a lot of actions at lifehack.org during the year? We’ve selected the best 50 life hacks, based on their popularity and contents in different categories. Invest your time – read them. Bookmark this page and mark reading them as one of your new year resolutions.

    Communication, Writing, Studying

    1. My Best Presentation Tricks
    2. The Business Card Game
    3. Persuasive Writing for Students, Webmasters, Bloggers, and Everyone Else
    4. 7 tips of handling your Emails without feeling overwhelmed
    5. Writing as a Form of Self Healing
    6. Advice for students: Writing by hand
    7. Yes, But Do People Like You?
    8. Writing – Just do it!
    9. A good place to study
    10. Blog your way through Writer’s Block
    11. 14 Tips for Communicating Ideas

    Productivity, Creativity, Motivation

    1. 9 Top Secrets of Naturally Born Organizers
    2. Fight The Flab!
    3. More Fight The Flab!
    4. Limit Creativity, Get Innovation
    5. Precious Moments
    6. 5 Ways to Improve Your Productivity in the Office
    7. A Geek’s Best Lifehack
    8. What Kind of Paranoid Are You?
    9. Being A Creative
    10. There’s No Time!
    11. The Mysteries Behind Motivation and How To Manipulate Them
    12. Time Management: Handling Disruptions in Daily Schedules
    13. Productivity Hack: Write Mini Process Flows
    14. Design an Online Workflow

    Management, Self-Management, Entrepreneurship

    1. Bare Bones Project Hacks
    2. The 10 Beliefs of Great Managers
    3. The Simplest Path to Success
    4. Letting Things Go
    5. Closet Entrepreneur
    6. Time To Discard The Portmanteau
    7. 5 Important Keys to Bootstrap Your Entrepreneurship
    8. The Most Underutilized Tool for Effective Communication
    9. Everyday Performance Reviews
    10. Meetings, @&!!$*@ Meetings!
    11. What Are You Worried About?
    12. How to Ruin Your Career In Five Easy Steps

    Procrastination, Goal Settings, Life

    1. 9 Steps to Define your Goal Destination and Devise a Plan to Get There
    2. Pro-Active Steps to Prevent Procrastination
    3. Improve Your Life By Following A Schedule
    4. The Causes of Procrastination And How To Conquer Them
    5. How To Make Resolutions You’ll Keep
    6. Literal Life Hack: Cut your window of time in half
    7. New Year’s Resolutions and Deficit Thinking
    8. 6 Sleep Tips
    9. Risks versus Rewards Worksheet
    10. 5 Tips for Getting Out of Debt (and Why)
    11. Deep Breathing: A Great Health Trick
    12. 8 Expenses to Cut and How
    13. Desk-side Fitness

    Are there any lifehacks that you’ve learned over the past year?

    Advertising

    Featured photo credit: Rainier Ridao via unsplash.com

    Advertising

    Advertising

    Read Next