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App Review: Wunderlist is a Cross Platform, Easy-To-Use Task Manager

App Review: Wunderlist is a Cross Platform, Easy-To-Use Task Manager

    If I’ve learned anything in my quest to become a productive person over the years by using technology tools it is the following two points.

    1. Love the tools you use.

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    If you find something wrong with your productivity tool within the first 5 minutes of using it, chances are it won’t stick. There are a ton of list making and action tracking apps out there. Find one that has the features you want and is fun to use.

    2. Your tools have to be everywhere you are.

    The GTD guru, Mr. Allen speaks of making sure that you have a “ubiquitous capture tool” wherever you may go. I tend to take that one step further: you should have a ubiquitous set of tools wherever you go. This holds especially true with how much mobile computing has exploded in use and popularity over the past few years. We are all mostly connected via our smartphones, laptops, tablets, etc.; we should have our productivity systems with us.

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    Like I said before, there are a ton of “GTD” apps out there that promise you how productive you will be and how easy they are to use. While there is no “best GTD app” out there for everyone, there are some that come close and can be highly recommended. The new kid on the block is Wunderlist (by 6Wunderkinder), a cross-platform “easy-to-use task manager” that is available for Windows, OS X, iOS (iPad and iPhone), Android, and the browser that includes over the air syncing across all apps. It sounds pretty awesome, huh?

    Today we are going to look at how Wunderlist stacks up as a productivity tool.

      Simplified task manager

      The thing that I like the most about Wunderlist is that it is dead simple. There are some task management apps out there that have folders, tags, contexts, priority, locations, subtasks, etc. Wunderlist isn’t like this; it gives the user the choice to create a bunch of list groupings (think contexts in GTD) and under each of those grouping a list of tasks. It appears you can have as many contexts as you want and as many tasks in each context as you want.

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      Your tasks can have a due date, reminder, a note, or a star. They also can be dragged to any list grouping that you want (Windows, OS X, and web versions) or the list can be changed in the details of the task (iOS, Android). There is also a set of filters at the bottom of the desktop and web apps where you can see all tasks, starred, completed, and tasks due today, tomorrow, next 7 days, later, and without a date. One thing that bothers me about these filters is that when you press any option you get a blob of tasks with no indication of what list grouping they are in.

      Cloud syncing

      You can also set up a Wunderlist account and have all your data sync with the Wunderlist cloud which allows you to keep all of your devices synced up. In general this works well and is faster than any sync I have experience on a desktop task-managment app (I’m looking at you OmniFocus). I have an installation on every platform that is available and the sync seems fairly reliable. What I mean is that sometimes when deleting tasks or marking them complete, the mobile versions on Android and iOS have trouble updating list counts. This can be remedied by exiting and starting the app again but it does happen more often than not.

      Other features

      Other features include being able to print your current task lists from the desktop and web versions, publish your list “to the cloud” where you are given a “secret” URL to share with friends or colleagues, or email your tasks. And of course, what would Wunderlist be without its beautiful choices of background images? As far as I can tell you can’t add any background or your own without doing some “tweaking” of JavaScript which brings me to the last killer feature; Wunderlist is open source and therefore just begging to be added on to. It is made of HTML, JavaScript, and CSS and can be accessed via github to have your geeky way with.

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        Cross platform goodness

        One of the other best things about this application is that it is truly cross-platform and for someone like me who is using Android, iOS, OS X, Windows, and Linux this is a major feature. All the versions of the apps seem to be similar in features and look-and-feel, and I have to say that 6Wunderkinder did a good job of porting this app to all platforms without totally changing the user experience. The mobile apps are great, but there is still some room for improvement of the UI and possibly utilizing location by providing location based contexts or tasks. But, for a first start that has only been available for a couple of months, Wunderlist hits the major features needed for a good GTD application on all platforms.

        Pros and Cons

        To wrap up let’s take a look at the pros and cons of Wunderlist:

        Pros

        • Cross-platform support: Windows, OS X, web, Android, iOS
        • Fast “cloud sync”
        • open source
        • Beautiful backgrounds
        • Easy task management including due dates, reminders, star, and list groups (contexts)
        • Search
        • Email, print, and “cloud sharing” options for tasks lists
        • Free!

        Cons

        • Sync can be unreliable on mobile devices at times
        • No options for subtasks or subcontexts
        • No start date or repeat options for tasks
        • No utilization of location on mobile apps

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        CM Smith

        A technologist and writer who shares advice on personal productivity, creativity and how to use technology to get things done.

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        Last Updated on February 15, 2019

        How Setting Personal Goals Makes You a Greater Achiever

        How Setting Personal Goals Makes You a Greater Achiever

        Achieving personal goals deserves a huge amount of celebration but setting these goals in the first place is a massive achievement in itself.

        While the big goals serve as a destination, the journey is probably the most important part of the process. It reflects your progress, your growth and your ability take control and steer your life towards positive change.

        Whatever your goal is, whether it’s losing 20lbs or learning a new language, there will always be a set amount of steps you need to take in order to achieve it. Once you’ve set your sights on your goal, the next stage is to take an assertive path towards how you will get there.

        The aim of this article is to guide you through how to take action towards your personal goals in a way that will help you achieve them strategically and successfully.

        1. Get very specific

        When it comes to setting your personal goals, honing in on its specifics is crucial for success.

        It’s common to have a broad idea of where you want to go or what you want to achieve, but this can sabotage your efforts in the long run.

        Get clear on what you want your goal to look like so you can create solid steps towards it.

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        Say you have a vision on retiring early. This goal feels good to you and you can envision filling your days of work-free life with worldly adventures and time with loved ones.

        If retiring early is a serious personal goal for you, you will need to insert a timeframe. So your goal has changed from “I’d like to someday retire early and travel the world” to “I’m going to retire by 50 and travel the world”.

        It may not seem significant, but creating this tweak in your goal by specifying a definite time, will help create and structure the steps needed to achieve it in a more purposeful way.

        2. Identify the preparation you need to achieve your goal

        It’s easy to set a goal and excitedly, yet aimlessly move towards it. But this way of going about achieving goals will only leave you eventually lost and feeling like you’ll never achieve it.

        You have to really think about what you need to do in order to make this goal possible. It’s all very well wanting it to happen, but if you just sit back and hope you’ll get there one day will result in disappointment.

        Self-managing your goals is a crucial step in the process. This involves taking control of your goal, owning it and making sure you are in a great position to make it happen.

        In the early retirement example, this would mean you will need to think about your financial situation.

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        What will your finances ideally need to look like if you were to retire early and travel the world? How much money will you need to put into your retirement fund to retire at 50? How much extra savings will you need to support your travels? You could also start researching the places you’d like to travel to and how long you’d like to travel for.

        Outlining these factors will, not only make your goal seem more tangible, but also create a mind shift to one of forward motion. Seeing the steps more clearly will help you make a more useful plan of action and seeing your goal as a reality.

        3. Breakdown each step into more manageable goals

        The secret to achieving your goals is to create smaller goals within each step and take action. Remember, you’re looking for progress, no matter how small it may seem.

        These small steps build up and get you to the top. By doing this, you also make the whole process much less daunting and overwhelming.

        In the early retirement scenario, there are several smaller goals you could implement here:

        • Decide to make an appointment with a financial advisor asking what financial options would be available to you if you were to go into early retirement and travel. Get advice on how much you would need to top up your funds in order to reach your goal on time.
        • Set up and start to make payments into the retirement fund.
        • Research savings accounts with good rates of interest and commit to depositing a certain amount each month.
        • Make sure you meet with your financial advisor each year to make sure your retirement plan remains the best one for you. Research new savings accounts to move your money into to reap the best returns in interest rates.
        • Start investing in travel books, building up a library that covers where you want to go.
        • Think about starting a language course that will help you get the most out of your travel experience.

        4. Get started on the journey

        Creating a goal planner in which you can start writing down your next steps is where the magic happens. This is where the real momentum towards your dream starts!

        Create a schedule and start by writing in when you will start the first task and on which day. Commit to completing this small task and feel the joy of crossing it off your list. Do this with every little step until your first mini goal has been reached.

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        In the early retirement example, schedule in a meeting with a financial advisor. That’s it. Easy.

        As I mentioned before, it may seem such a small step but it’s the momentum that’s the most important element here. Once you cross this off, you can focus on the meeting itself, then once that’s ticked off, you are in a position of starting a profitable retirement fund…and so the momentum continues. You are now on your journey to achieving your dream goal.

        5. Create an annual review

        Taking a step back and reviewing your progress is essential for keeping yourself on the right track. Sometimes you can be moving full steam ahead towards your goal but miss seeing the opportunities to improve a process or even re-evaluate your feelings towards the goal.

        Nominate a day each year to sit down and take a look at your progress. Celebrate your achievements and how far you’ve come. But also think about changing any of the remaining steps in light of new circumstances.

        Has anything changed? Perhaps you got a promotion at work and you feel you can add more to your monthly savings.

        Do you still feel the same about your goal? It’s normal for our desires to change over time and our personal goals need to reflect this.

        Perhaps you’d like to take someone new with you on your travels and you need to take this into account regarding timelines. Are there any new steps you want to add as a result?

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        Remember, reflection is a useful tool in realigning your goal to any changes and it’s important to keep on the right trajectory towards it.

        Strive to become the best goal-setter you can be

        Having personal goals gives you purpose and the feeling of becoming a better version of yourself.

        But it’s the smaller steps within these big goals that the growth and achievement really lies:

        • Whatever your goal is, make sure you get specific on when you want to achieve it. This helps you focus on the necessary steps much more efficiently.
        • Research the actionable steps required to get to the end result and…
        • Break these down into smaller, manageable goals.
        • Create a daily or weekly schedule for these smaller goals and start the positive momentum.
        • Reflect each year on your goal journey and purpose, readjusting steps according to changes in circumstance or desire.

        Keep going and always have the end goal in sight. Remember the ‘why’ behind your goal throughout to keep you motivated and positive.

        More Resources About Setting & Achieving Goals

        Featured photo credit: Pexels via pexels.com

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