Advertising
Advertising

Advice for students: Getting details right

Advice for students: Getting details right
Pen

    According to a survey developed by OfficeTeam, 84% of executives polled consider one or two typos in a résumé sufficient to remove a job-candidate from consideration. One or two typos! Translated into academic terms, one or two typos in a paper would equal a failing grade.

    I’m not sure how much I want to trust this poll: the number of executives polled is small, and “no typos” might be a rule that strictly applies only in some Platonic ideal (or nightmare) of a workplace. Still, this poll offers a cautionary reminder to college students thinking about their futures: the world beyond college is a tough place, with standards that are sometimes far more stringent than those of even the strictest professor. Here are a few details to get right, always, when you are writing for a college class. They might be details that no professor or teaching assistant will ever take time to comment on. But they are things to get right, even if no one seems to be watching:

    Use one space after a period. Two spaces were the norm when everyone produced monospaced text with a typewriter. Using one space is a good way to show that you’re at home in print (where additional space after a period now looks like an unnecessary gap) and in html (where the second tap of the spacebar doesn’t register). If you were brought up with “two spaces” and find it a difficult rule to break, use search-and-replace in your word-processor to find and eliminate extra spaces.

    Advertising

    Two hyphens equal an em dash. If you’re using Microsoft Word, you can get a proper em dash in your text by going to Tools, AutoCorrect Options, AutoFormat As You Type, and checking the box next to “Hyphens (–) with dash (—).” In OpenOffice.org, go to Tools, AutoCorrect, and check both boxes next to “Replace dashes.” In print, the em dash—a really useful mark of punctuation—does its work without additional spaces, as in this sentence. In html, proper dashes (like proper quotation marks) don’t display properly on all systems and sometimes make a mess of line length and word-wrap, so double-hyphens preceded and followed by spaces — like these — seem to be fine.

    Take care with your title. Use the same point-size that you’re using in your essay (a jumbo-sized title looks silly). Type your title without quotation marks (unless the title includes a quotation), and don’t capitalize entire words. Capitalize articles, prepositions, and coordinating conjunctions only if they’re first or last words. Type the words of a quotation just as they appear in the source, adding an initial capital letter if necessary. If you need more than one line, break your title across the lines in a logical way. Not

    “To be or not to be”: Hamlet’s Soliloquy and Modern
    Introspection

    Advertising

    but

    “To be or not to be”:
    Hamlet’s Soliloquy and Modern Introspection

    Take care with the titles of works you’re referencing. Titles of longer works that stand on their own — a long poem, for instance, or any book — should be underlined or italicized; titles of shorter works such as a short poem, a short story, or a song go in quotation marks: Homer’s Odyssey, Proust’s Swann’s Way, Blake’s “The Tyger,” Eudora Welty’s “Why Live at the P.O.,” Duke Ellington’s “Mood Indigo.” For more complicated title questions, consult a standard source (Chicago Manual of Style, MLA Handbook, Publication Manual of the American Psychological Association). One more small but important point: novel is not a synonym for book. The Chicago Manual of Style, for instance, is not a novel. Swann’s Way is.

    Advertising

    Take care with spelling proper names. If you’re writing about, say, Mihaly Csikszentmihalyi’s book Flow: The Psychology of Optimal Experience, add the author’s last name, properly spelled, to your AutoCorrect entries, so that you can have it appear by typing its first few letters. You especially don’t want a misspelling or typo in your professor’s name or your own name. (I’ve seen that happen several dozen times.)

    Get in the habit of turning in work that’s finished by stapling the pages of an essay in the upper-left corner. Or use a paper clip if one is requested. Loose pages or folded-down corners suggest indifference toward your work and a lack of courtesy toward your reader.

    Some professors and teaching assistants will not notice or correct these sorts of details. Others might notice and simply grumble. And some academics seem to enable carelessness in their students, even bringing a stapler to class when an essay is due. So why bother? By doing so, you cultivate a habit of careful attention that will serve you well in the world beyond the classroom.

    Advertising

    Michael Leddy has published widely as a poet and critic. He blogs at Orange Crate Art.

    More by this author

    Advice for Students: 20 Uses for a Post-it Note Granularity for students Advice for students: Getting details right Advice for students: Staple!

    Trending in Lifehack

    1 How to Stop Procrastinating: 11 Practical Ways for Procrastinators 2 The Lifehack Show Episode 6: On Friendship and Belonging 3 Why Do I Procrastinate? 5 Root Causes And How To Tackle Them 4 The Power of Tapping into Your Hidden Creativity 5 How to Become an Early Riser and Stay Energetic Throughout the Day

    Read Next

    Advertising
    Advertising
    Advertising

    Last Updated on September 16, 2019

    How to Stop Procrastinating: 11 Practical Ways for Procrastinators

    How to Stop Procrastinating: 11 Practical Ways for Procrastinators

    You have a deadline looming. However, instead of doing your work, you are fiddling with miscellaneous things like checking email, social media, watching videos, surfing blogs and forums. You know you should be working, but you just don’t feel like doing anything.

    We are all familiar with the procrastination phenomenon. When we procrastinate, we squander away our free time and put off important tasks we should be doing them till it’s too late. And when it is indeed too late, we panic and wish we got started earlier.

    The chronic procrastinators I know have spent years of their life looped in this cycle. Delaying, putting off things, slacking, hiding from work, facing work only when it’s unavoidable, then repeating this loop all over again. It’s a bad habit that eats us away and prevents us from achieving greater results in life.

    Don’t let procrastination take over your life. Here, I will share my personal steps on how to stop procrastinating. These 11 steps will definitely apply to you too:

    1. Break Your Work into Little Steps

    Part of the reason why we procrastinate is because subconsciously, we find the work too overwhelming for us. Break it down into little parts, then focus on one part at the time. If you still procrastinate on the task after breaking it down, then break it down even further. Soon, your task will be so simple that you will be thinking “gee, this is so simple that I might as well just do it now!”.

    For example, I’m currently writing a new book (on How to achieve anything in life). Book writing at its full scale is an enormous project and can be overwhelming. However, when I break it down into phases such as –

    Advertising

    • (1) Research
    • (2) Deciding the topic
    • (3) Creating the outline
    • (4) Drafting the content
    • (5) Writing Chapters #1 to #10,
    • (6) Revision
    • (7) etc.

    Suddenly it seems very manageable. What I do then is to focus on the immediate phase and get it done to my best ability, without thinking about the other phases. When it’s done, I move on to the next.

    2. Change Your Environment

    Different environments have different impact on our productivity. Look at your work desk and your room. Do they make you want to work or do they make you want to snuggle and sleep? If it’s the latter, you should look into changing your workspace.

    One thing to note is that an environment that makes us feel inspired before may lose its effect after a period of time. If that’s the case, then it’s time to change things around. Refer to Steps #2 and #3 of 13 Strategies To Jumpstart Your Productivity, which talks about revamping your environment and workspace.

    3. Create a Detailed Timeline with Specific Deadlines

    Having just 1 deadline for your work is like an invitation to procrastinate. That’s because we get the impression that we have time and keep pushing everything back, until it’s too late.

    Break down your project (see tip #1), then create an overall timeline with specific deadlines for each small task. This way, you know you have to finish each task by a certain date. Your timelines must be robust, too – i.e. if you don’t finish this by today, it’s going to jeopardize everything else you have planned after that. This way it creates the urgency to act.

    My goals are broken down into monthly, weekly, right down to the daily task lists, and the list is a call to action that I must accomplish this by the specified date, else my goals will be put off.

    Advertising

    Here’re more tips on setting deadlines: 22 Tips for Effective Deadlines

    4. Eliminate Your Procrastination Pit-Stops

    If you are procrastinating a little too much, maybe that’s because you make it easy to procrastinate.

    Identify your browser bookmarks that take up a lot of your time and shift them into a separate folder that is less accessible. Disable the automatic notification option in your email client. Get rid of the distractions around you.

    I know some people will out of the way and delete or deactivate their facebook accounts. I think it’s a little drastic and extreme as addressing procrastination is more about being conscious of our actions than counteracting via self-binding methods, but if you feel that’s what’s needed, go for it.

    5. Hang out with People Who Inspire You to Take Action

    I’m pretty sure if you spend just 10 minutes talking to Steve Jobs or Bill Gates, you’ll be more inspired to act than if you spent the 10 minutes doing nothing. The people we are with influence our behaviors. Of course spending time with Steve Jobs or Bill Gates every day is probably not a feasible method, but the principle applies — The Hidden Power of Every Single Person Around You

    Identify the people, friends or colleagues who trigger you – most likely the go-getters and hard workers – and hang out with them more often. Soon you will inculcate their drive and spirit too.

    Advertising

    As a personal development blogger, I “hang out” with inspiring personal development experts by reading their blogs and corresponding with them regularly via email and social media. It’s communication via new media and it works all the same.

    6. Get a Buddy

    Having a companion makes the whole process much more fun. Ideally, your buddy should be someone who has his/her own set of goals. Both of you will hold each other accountable to your goals and plans. While it’s not necessary for both of you to have the same goals, it’ll be even better if that’s the case, so you can learn from each other.

    I have a good friend whom I talk to regularly, and we always ask each other about our goals and progress in achieving those goals. Needless to say, it spurs us to keep taking action.

    7. Tell Others About Your Goals

    This serves the same function as #6, on a larger scale. Tell all your friends, colleagues, acquaintances and family about your projects. Now whenever you see them, they are bound to ask you about your status on those projects.

    For example, sometimes I announce my projects on The Personal Excellence Blog, Twitter and Facebook, and my readers will ask me about them on an ongoing basis. It’s a great way to keep myself accountable to my plans.

    8. Seek out Someone Who Has Already Achieved the Outcome

    What is it you want to accomplish here, and who are the people who have accomplished this already? Go seek them out and connect with them. Seeing living proof that your goals are very well achievable if you take action is one of the best triggers for action.

    Advertising

    9. Re-Clarify Your Goals

    If you have been procrastinating for an extended period of time, it might reflect a misalignment between what you want and what you are currently doing. Often times, we outgrow our goals as we discover more about ourselves, but we don’t change our goals to reflect that.

    Get away from your work (a short vacation will be good, else just a weekend break or staycation will do too) and take some time to regroup yourself. What exactly do you want to achieve? What should you do to get there? What are the steps to take? Does your current work align with that? If not, what can you do about it?

    10. Stop Over-Complicating Things

    Are you waiting for a perfect time to do this? That maybe now is not the best time because of X, Y, Z reasons? Ditch that thought because there’s never a perfect time. If you keep waiting for one, you are never going to accomplish anything.

    Perfectionism is one of the biggest reasons for procrastination. Read more about why perfectionist tendencies can be a bane than a boon: Why Being A Perfectionist May Not Be So Perfect.

    11. Get a Grip and Just Do It

    At the end, it boils down to taking action. You can do all the strategizing, planning and hypothesizing, but if you don’t take action, nothing’s going to happen. Occasionally, I get readers and clients who keep complaining about their situations but they still refuse to take action at the end of the day.

    Reality check:

    I have never heard anyone procrastinate their way to success before and I doubt it’s going to change in the near future.  Whatever it is you are procrastinating on, if you want to get it done, you need to get a grip on yourself and do it.

    More About Procrastination

    Featured photo credit: Malvestida Magazine via unsplash.com

    Read Next