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7 Steps to Help you Better in Writing

7 Steps to Help you Better in Writing

Do you want to be a fast writer? Do you want to write effectively? Does it take you hours to think of what to write and when you get something on paper, and then you tear it off? Well, if you’re interested in writing faster, more effectively and efficiently, then you have come to the right place.

Structure
Any piece of writing, regardless of its genre, has to be composed of the following sections: Introduction (with a thesis statement), Body (with Supporting Paragraphs), Conclusion (Summary of previous).

Now depending on the type of your piece of writing, the contents of your Body and Conclusion will be different. However, the Introduction’s style will more or less stay the same, giving the audience a brief idea about the topic’s background and the topic itself while outlining the thesis statement.

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Thesis Statement
According to the “Tips and Techniques on Writing Better” research, the Single Biggest Mistake Students Make When Writing Essays is their inability to formulate clear and concise thesis statements.

Allow me to take this research finding and generalize it a little. The most common mistake people make while writing any document or paper is missing the core point or purpose of their writing, in other words: the Thesis statement.

The Thesis statement is the single statement (or 2) that outline the core of the paper; its focus and direction. That’s probably why we will deal with it as a separate step in the writing process.

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Steps:

  1. Brainstorming – Writing down anything that comes into your mind about the topic without attention to structure, sentences or even correct punctuation.
  2. Examine your audience – more often than not, even professionals seem to deliver incomplete or incorrect messages because of jumping onto the writing phase without attention to whom their writing is directed.

    For instance, if you were writing an economic report, then no personal opinions are to be incorporated in it, but rather statistics, mathematical calculations and extrapolations only. Whereas, if you were a Systems Analyst writing as System or Software Requirements Specification Document, then you will outline all your client’s requirement in the system and your expert’s opinion as to how the final solution or system will be structured and on what technology it should be based.

  3. Writing your thesis statement – think of the core purpose of writing this document and try to formulate a sentence that incorporates the whole idea.

    Look at the sentence once it’s written – is it clear enough? Let someone read it and explain to you what he/she understand from it. Re-iterate this step until the thesis statement is clear enough to your target audience.

  4. Formulating the introduction – based on the thesis statement, start formulating your introduction with background information on your topic leading to your thesis statement.
  5. Writing the paper (body and conclusion) whilst thinking of your audience.
    Look back at the notes you wrote while brainstorming and extract those that satisfy your audience and thesis statement. Now organize these extracted ideas (and any others that pop up in your mind) in the way that best develops your main idea or thesis statement.
  6. Proof read for content errors – revise your audience and thesis statement and then read your whole paper to check on whether or not it conveys the message you want to deliver in the structure you wish; otherwise re-structure your paper content-wise.
  7. Proof read for vocabulary and grammatical (/punctuation) errors – the last step in the writing process where you focus on revising the grammar, punctuation and correctness of the English (or whatever language your writing in).


In an effort to point out how the thesis statement and introduction are parts of every piece of writing, we will hereby depict a few examples:
When writing a business proposal, your introduction would focus on the product or service your activity will be based on, but also your thesis statement has to be clear in your mind before you begin to write. The thesis statement here would be where you state the product/service you’ll discuss, its importance, market relevance and significance.

While writing an economic report, your introduction takes your audience through the most recent relevant economic changes (recession/prosperity), the current trends and international market impact, etc. and reaches to the thesis statement. The thesis statement would again be clear enough to sum up what the report is aiming onto elaborating on, achieving or establishing.

The 3rd example we’ll discuss is writing for the web. Although a little different from writing to newspapers or research institutes in the real (off line) world – in terms of audience and your power to attract their attentions – the foundation prevails. You still have to think of a brief introduction that would grab your reader’s attention and a thesis that would intrigue him to read the whole article.

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Another technique is to imbed the thesis statement right at the beginning of the introduction and work backwards (events and background information wise) through the introduction. However, the former discussed technique (thesis in the last 3rd of the introduction) is the more common one.

To add to the steps above, there are a few pointers that when practiced, will lead to even better quality of writing.

  1. Read more – the more you read the more educated and well rounded you become; and hence you will be able to write in a better and more experienced quality of writing (College Board).
  2. Write more – as the famous saying has it: “practice makes perfect”. The more you write, the more you’ll be better are writing the type of papers you’re focusing on (College Board).

References
The Keys to Effective Writing – Tips for Tackling Your Essays and Papers – [CollegeBoard]
Tips and Techniques on Writing Better – [Stanford Center for Innovations in Learning (SCIL)]

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Last Updated on October 9, 2018

How to Write a Personal Mission Statement to Ensure Peak Productivity

How to Write a Personal Mission Statement to Ensure Peak Productivity

Most of you made personal, one sentence resolutions like “I want to lose weight” or “I vow to go back to school.” It is a tradition to start the New Year with things you want to achieve, but under the influence resolutions are often unrealistic.

If you’re wondering when will be a good time to write a mission statement, NOW is the time to take a personal inventory to make this year your most productive year ever. You may be asking yourself, “How am I going to do that?” You, my friends, are going to write personal mission statements.

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A large number of corporations use mission statements to define the purpose of the company’s existence. Sony wants to “become the company most known for changing the worldwide poor-quality image of Japanese products” and 3M wants “to solve unsolved problems innovatively”. A personal mission statement is different than a corporate mission statement, but the fundamentals are the same.

So why do you need one? A personal statement will help you identify your core values and beliefs in one fluid tapestry of content that you can read anytime and anywhere to stay on task toward success.

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For example, Tom Cruise in Jerry Maguire came to the realization that he had lost track of what was important to him. After writing a personal mission statement, we saw him start his own business and he got the girl, Renee Zelleweger. Not bad, wouldn’t you say? A personal mission statement will make sure that, through all the texting, emailing and constant bombardment of on-the-go activity, you won’t lose sight of what is most important to you.

Mission statements can be simple and concise while others are longer and filled with detail. The length of your personal mission statement will not be determined until you follow this simple equation to create your motivational springboard for 2008.

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To begin your internal cleansing, you will need to jot down the required information in the following five steps:

  1. What are your values? Values steer your actions and determine where you spend time, energy, and most importantly, money. Be specific and unique to yourself. Too much generalization will not be as effective. It is called a “personal” mission statement for a reason.
  2. What are three important goals you hope to achieve this year? Keep your list of important goals small and give them a date. It is better to focus on the horizon and not the stars. Realistic goals are keys to ultimate success.
  3. What image do you hope to project to yourself? How you see yourself is how the world will view you. Think about this carefully. Your image should encompass what you look like and feel after you have achieved your goals.
  4. Write down action statements from each value describing how you will use those values to achieve your three goals. Start with “I will…”
  5. Rewrite your statement to include only your action statements. Make portable copies for your wallet, car or office.

If you followed the steps above, congratulations! You have just written your first personal mission statement. Your personal statement will change over the years as your goals change. You can have more than one statement for the different compartments of your life such as your career, family, marriage, etc.

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Writing a personal mission statement is an effective method to ensure your productivity is at its peak. It is an ideal tradition to start so that when next year rolls around, the outdated practice of resolutions will be something you permanently left in the past.

Featured photo credit: Álvaro Serrano via unsplash.com

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