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5 Awesome Project Management Tools to Get Your Team on Track

5 Awesome Project Management Tools to Get Your Team on Track

    We talk a lot about project management tools here at Lifehack, but mostly on how to setup your own personal project management systems. As project teams are becoming more and more distributed and our work becomes more and more digital, it’s important that we have good team-based project managment tools to augment our personal productivity systems.

    Here are 5 project management tools that will ensure your team stays on track.

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    Asana

    Lifehack’s editor, Mike Vardy has taken quite the liking to Asana, in fact, we here at Lifehack use Asana for our internal project management. Asana is a great, fast project management solution for teams and can even work for personal use.

    You can use tags, projects, due dates, assign tasks to coworkers, and comment on each task. One of my favorite things about Asana is how fast and responsive the web app is and how the use of the TAB key gives you some very useful ‘hot keys’ to make your task processing even faster.

    Orchestra

    Orchestra gives you the ability to create tasks, create lists of tasks (sort of like projects), assign due dates (but no due times), share tasks with people and of course comment on each task. Using Orchestra is a treat and is pretty neat to see real time updating of tasks as you are working with others.

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    When we were looking for team project management tools for Lifehack we tried out Orchestra for 30 days, mostly because of the strong use of conversations and collaboration around a given task. Also, the iPhone app is top notch and quite beautiful.

    The app is still in beta but is free to use.

    Flow

    One of the prettiest project management tools around, Flow, helps you plan and execute projects with teammates. Flow let’s you create tasks, comment on them, add tasks to lists, tag tasks, assign tasks to others, and even has a cool Flow Concierge service for lucky beta testers where you can assign “simple” tasks to a personal assistant. Amazing.

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    Flow also has a great iPhone app that is updated regularly as well as a Mac companion app for easily adding tasks and viewing updates. Flow is $99 a year for all of its functionality and has a 14 day free trial.

    Google Docs

    Google Docs is one of the best team project management tools because almost everyone that does anything on the web has a Google account. And with a free account you get shared spreadsheets, documents, presentations, email, and storage (that is if you consider access to your information so you can be marketed to, free).

    I can’t even explain how many times I have used Google Docs in a project setting whether it be for school, work, or Lifehack. Even with all of it’s small bugs that I have found from time to time, the time and energy that Google Docs has saved me and the many teams I have worked with is priceless.

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    Basecamp

    Basecamp is sort of the “grandad” of all team project management apps online. I recently had the priviledge to test out Basecamp 2, and while I’d rather use something more feature rich like Asana or Flow for team project management tools, Basecamp is definitely an awesome way to keep your team on track.

    For the base price of $20/month you can get 10 projects and unlimited users for Basecamp. With that comes task and project creation, discussions, due dates, tags, and more. Also, Basecamp SSL data encryption and daily data backups for all plans.

    Are you and your team using any of the project management tools mentioned above or are you using something completely different? Let us know in the comments.

    (Photo credit: Three colleagues are discussing a round-table draft house via Shutterstock)

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    Last Updated on August 20, 2018

    What Highly Successful People Do Every Day To Perform At Their Best

    What Highly Successful People Do Every Day To Perform At Their Best

    What separates highly successful people from the “average crowd?” This is a topic that is widely discussed.

    If you want to be successful, you have to watch carefully what other successful people do and imitate them. While every successful person has his or her own unique approach, there are a couple thoughts and actions they have in common.

    Here are 7 habits many successful people have!

    1. They make a difference

    If you have an idea, that idea has to change peoples life’s. As long as you’re not helping other people, it’s useless. Don’t start with an activity or business primarily to make money, it won’t work. When you create fans by offering your expertise, they are willing to pay for it. The problem with today’s entrepreneurial mindset is that’s all about “quick” money and not necessarily about making a difference.

    “Strive not to be a success, but rather to be of value.” — Albert Einstein

    2. They focus on productivity instead of on being busy

    Do you know those people who always say they can’t meet up with you or help with a certain thing because they’re always busy? I do, and to be honest I was one of them.

    When I look back, I don’t actually know with what I was being busy. I thought I was being busy, but now I realize I could have done many things in a much more productive way.

    Is 8 hours of work actually 8 hours when you’re checking your Facebook, Twitter, or Instagram updates every 30 minutes? It’s necessary to take a rest once a while, but don’t get lost in hundreds of status updates that make you forget about your priorities.

    Looking for some tips? Check out this infographic: How to be productive by doing more and working less

    3. They keep setting S.M.A.R.T. goals

    You can never reach the success you want if you’re not setting goals. The trick is to set up a couple small, achievable goals and a couple of bigger ones. If you only set up huge, unachievable goals, you’ll get unmotivated and fall back into your old mindset. The small goals keep you motivated and give you the feeling you’re being productive once you achieve them.

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    Try setting S.M.A.R.T. goals, which is an acronym for Specific, Measurable, Attainable, Relevant, and Timely. These goals are concrete and well-defined measures of your progress.

    A while ago, I asked a friend of mine what his goal was this year. He told me he wanted a sports car. I told him he will have much trouble reaching that goal because it isn’t specific. He needs to know the brand, the model, the color, what kind of rims etc. Only then he can define how long it’s going to take and what he needs to do in order to buy that car.

    4. They take action

    There is a big difference between talking or actually taking action. I’m pretty sure you have people around you who’ve said, “This year, I’m going to lose weight, become fit, and look like I’ve never looked before!” Or, “I’ve got such a good idea, I’m planning to start a new business, but first I’m going to do some research,” which probably results in never taking any action.

    Many of those people do take action, but the majority do not. It could be many things that keep them from taking action, like fear, no money, or no motivation. The trick is to make a plan and take action right from the start—choose to put in the effort to overcome those obstacles.

    5. They exercise and eat right

    The better you treat your body, the better you will feel, which results in better results. Successful people take time to prepare healthy meals and work out for at least 30 minutes a day.

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    Not having time to work out or prepare a healthy meal is nonsense. If you have time to watch TV or check your social media profile, you also have time to care about your body.

    You don’t necessarily need to lose weight or gain muscle, but try to stay in shape and watch your junk food intake.

    6. They always step out of their comfort-zone

    Successful people are willing to do everything they have to succeed. If they fail, they try it again and learn from it. The vast majority of people think differently and want to stay in their comfort zone.

    You can’t expect magic is going to happen when you always do the same things over and over again. You need to step up and start doing new things. The fear of failure is usually the reason that keeps people from acting.

    Think about something you’ve done in the past. Something that was so scary that it made you sweat, feel nauseous, or become overly nervous. That could be giving a speech in front of a big crowd or asking someone on a date. In the end, it wasn’t as scary and difficult as you thought, right? And you’ve learned from it.

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    Approach everything in your life this way. If you really want to become successful, you need to step out of your comfort zone.

    “Move out of your comfort zone. You can only grow if you are willing to feel awkward and uncomfortable when you try something new.” — Brian Tracy

    7. They lead

    Successful people are also incredibly good leaders. How can you stand out of the crowd if you follow the herd like anyone else does? The main thing successful people do differently is that they think and act differently from the rest. But they do it in a way that creates fans who follow and support them.

    You don’t have to be a born leader, but you can learn to be one. An example of a great leader and entrepreneur is Elon Musk. He is the founder of SpaceX and co-founder of Zip2, PayPal, and Tesla Motors. By following his example, you just might find the great leader inside you.

    Have these tips helped you? Share them!

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    Featured photo credit: Steve Jurvetson via flickr.com

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