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2×4: An Interview with David Sparks

2×4: An Interview with David Sparks

    2×4: One series that examines two topics, creativity and productivity, by asking those who make things on the web the same four questions on both subjects.

    David Sparks does a lot. Like a lot, a lot. His Mac Power Users podcast (along with Kaity Floyd) can transform the way you use your computer, especially the two Merlin Mann workflow episodes. His blog, MacSparky is a wealth of geeky goodies, I’m especially partial to his magic trick with iThoughts HD and Scrivener that made writing large projects faster and easier. His books are ideal starting points for using both your Mac and your iPad at work. Oh yeah, and if that wasn’t enough, he has a family and a full-time career as an attorney. In other words, the man does more than inform, he inspires in the best way possible, with his work.

    I’ve been a fan of David’s for a while now. Anyone even vaguely familiar with his work should expect an informative addition to this series (and I think you’ll agree that it is). What I wasn’t expecting is just how bold of an approach he takes to his creative work. I could continue to geek out, but without further ado, here’s David Sparks:

    Creativity

    Have you always considered yourself a creative person?

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    As long as I can remember, I’ve been infatuated with the creative process. The act of transforming some nebulous concept from my mind to something feels like magic and still amazes me every time it happens. Whenever I get in a rut, creating something pulls me out.

    What mediums and inspirations do you gravitate toward to realize your creative goals?

    There really is no limit to the mediums I work in. I write. I play music. I design and build furniture. I do geeky things to Macs. I consider myself an artist in every aspect of my life (even my legal cases). My only limitation is my time. I just wish I had more time to explore more creative mediums.

    As for inspiration, it really depends on what I’m doing. My two biggest musical inspirations are the ’50s jazz scene (Monk, Bird, Dizzy, Miles) and Impressionist era classical music. With furniture, it is the craftsman movement and on my Mac, I’m inspired by my very many brilliant friends. I wouldn’t even know where to start on all my writing inspirations.

    If you had to point to one thing, what specific posts or creations are you most proud of and why?

    Whatever I’m doing next is going to be my greatest creation. I’m not good at looking backward when it comes to my work. I move on quickly. When I was in high school I did these recordings with a Jazz Quartet that were pretty good. Several years later I threw them out in a fit of anti-nostalgia. That probably wasn’t a very good idea (and part of me really regrets that) but at the same time that behavior is completely consistent with my personality.

    Any suggestions for those who feel they may not be creative enough to unlock their inner artist?

    Wreckless abandon. Honestly, I don’t get how people can get hung up on this stuff. Turn off the TV and create something. You could write a song on an iPad without a lick of musical training. It is so much more fulfilling than sitting like a slug in front of American Idol. Put yourself out there. Life is too short.

    Productivity

    Can you describe your current personal and professional responsibilities?

    I’m a husband, a dad, a lawyer, and a MacSparky something or other. Each of those jobs comes with their own special collection of joy, satisfaction, tedium, and tears.

    How do you go about balancing the personal, professional, and digital?

    Balance is the hard part. I find saying “No” helps. I am much more happy nailing a few things than screwing up a lot of things. The trouble is I have so many interests, picking those few things is really hard. To be perfectly honest, I suck at saying no. I am, however, trying to get better at this.

    What tools and techniques do you find yourself counting on to get through your workload?

    I find technology a big help in this regard. OmniFocus holds me together. I also use a rat’s nest of project planning, mind mapping, and outlining software to keep track of and on top of whatever I’m up to. The iPad and iPhone are, in my opinion, Grade A planning tools. They’ve really improved my game.

    What is the best starting point for the unproductive amongst us, who are looking to get more organized?

    Spend a little time figuring out why things are a mess. Sometimes it is not a question of getting organized but cutting crap out of your life you’re not passionate about. Next, make a plan. David Allen’s Getting Things Done struck a chord for me which is great, because there are some really fantastic GTD tools out there. Finally, don’t be so hard on yourself. Start small and be forgiving when you fall off the wagon. This stuff is hard and people are, in general, much too harsh on themselves.

    More by this author

    2×4: An Interview with David Sparks 2×4: An Interview with Myke Hurley 2×4: An Interview With CJ Chilvers 2X4 Interviews 2×4: An Interview With Gabe Weatherhead 2×4: An Interview With Brett Kelly

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    Last Updated on September 16, 2019

    How to Stop Procrastinating: 11 Practical Ways for Procrastinators

    How to Stop Procrastinating: 11 Practical Ways for Procrastinators

    You have a deadline looming. However, instead of doing your work, you are fiddling with miscellaneous things like checking email, social media, watching videos, surfing blogs and forums. You know you should be working, but you just don’t feel like doing anything.

    We are all familiar with the procrastination phenomenon. When we procrastinate, we squander away our free time and put off important tasks we should be doing them till it’s too late. And when it is indeed too late, we panic and wish we got started earlier.

    The chronic procrastinators I know have spent years of their life looped in this cycle. Delaying, putting off things, slacking, hiding from work, facing work only when it’s unavoidable, then repeating this loop all over again. It’s a bad habit that eats us away and prevents us from achieving greater results in life.

    Don’t let procrastination take over your life. Here, I will share my personal steps on how to stop procrastinating. These 11 steps will definitely apply to you too:

    1. Break Your Work into Little Steps

    Part of the reason why we procrastinate is because subconsciously, we find the work too overwhelming for us. Break it down into little parts, then focus on one part at the time. If you still procrastinate on the task after breaking it down, then break it down even further. Soon, your task will be so simple that you will be thinking “gee, this is so simple that I might as well just do it now!”.

    For example, I’m currently writing a new book (on How to achieve anything in life). Book writing at its full scale is an enormous project and can be overwhelming. However, when I break it down into phases such as –

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    • (1) Research
    • (2) Deciding the topic
    • (3) Creating the outline
    • (4) Drafting the content
    • (5) Writing Chapters #1 to #10,
    • (6) Revision
    • (7) etc.

    Suddenly it seems very manageable. What I do then is to focus on the immediate phase and get it done to my best ability, without thinking about the other phases. When it’s done, I move on to the next.

    2. Change Your Environment

    Different environments have different impact on our productivity. Look at your work desk and your room. Do they make you want to work or do they make you want to snuggle and sleep? If it’s the latter, you should look into changing your workspace.

    One thing to note is that an environment that makes us feel inspired before may lose its effect after a period of time. If that’s the case, then it’s time to change things around. Refer to Steps #2 and #3 of 13 Strategies To Jumpstart Your Productivity, which talks about revamping your environment and workspace.

    3. Create a Detailed Timeline with Specific Deadlines

    Having just 1 deadline for your work is like an invitation to procrastinate. That’s because we get the impression that we have time and keep pushing everything back, until it’s too late.

    Break down your project (see tip #1), then create an overall timeline with specific deadlines for each small task. This way, you know you have to finish each task by a certain date. Your timelines must be robust, too – i.e. if you don’t finish this by today, it’s going to jeopardize everything else you have planned after that. This way it creates the urgency to act.

    My goals are broken down into monthly, weekly, right down to the daily task lists, and the list is a call to action that I must accomplish this by the specified date, else my goals will be put off.

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    Here’re more tips on setting deadlines: 22 Tips for Effective Deadlines

    4. Eliminate Your Procrastination Pit-Stops

    If you are procrastinating a little too much, maybe that’s because you make it easy to procrastinate.

    Identify your browser bookmarks that take up a lot of your time and shift them into a separate folder that is less accessible. Disable the automatic notification option in your email client. Get rid of the distractions around you.

    I know some people will out of the way and delete or deactivate their facebook accounts. I think it’s a little drastic and extreme as addressing procrastination is more about being conscious of our actions than counteracting via self-binding methods, but if you feel that’s what’s needed, go for it.

    5. Hang out with People Who Inspire You to Take Action

    I’m pretty sure if you spend just 10 minutes talking to Steve Jobs or Bill Gates, you’ll be more inspired to act than if you spent the 10 minutes doing nothing. The people we are with influence our behaviors. Of course spending time with Steve Jobs or Bill Gates every day is probably not a feasible method, but the principle applies — The Hidden Power of Every Single Person Around You

    Identify the people, friends or colleagues who trigger you – most likely the go-getters and hard workers – and hang out with them more often. Soon you will inculcate their drive and spirit too.

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    As a personal development blogger, I “hang out” with inspiring personal development experts by reading their blogs and corresponding with them regularly via email and social media. It’s communication via new media and it works all the same.

    6. Get a Buddy

    Having a companion makes the whole process much more fun. Ideally, your buddy should be someone who has his/her own set of goals. Both of you will hold each other accountable to your goals and plans. While it’s not necessary for both of you to have the same goals, it’ll be even better if that’s the case, so you can learn from each other.

    I have a good friend whom I talk to regularly, and we always ask each other about our goals and progress in achieving those goals. Needless to say, it spurs us to keep taking action.

    7. Tell Others About Your Goals

    This serves the same function as #6, on a larger scale. Tell all your friends, colleagues, acquaintances and family about your projects. Now whenever you see them, they are bound to ask you about your status on those projects.

    For example, sometimes I announce my projects on The Personal Excellence Blog, Twitter and Facebook, and my readers will ask me about them on an ongoing basis. It’s a great way to keep myself accountable to my plans.

    8. Seek out Someone Who Has Already Achieved the Outcome

    What is it you want to accomplish here, and who are the people who have accomplished this already? Go seek them out and connect with them. Seeing living proof that your goals are very well achievable if you take action is one of the best triggers for action.

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    9. Re-Clarify Your Goals

    If you have been procrastinating for an extended period of time, it might reflect a misalignment between what you want and what you are currently doing. Often times, we outgrow our goals as we discover more about ourselves, but we don’t change our goals to reflect that.

    Get away from your work (a short vacation will be good, else just a weekend break or staycation will do too) and take some time to regroup yourself. What exactly do you want to achieve? What should you do to get there? What are the steps to take? Does your current work align with that? If not, what can you do about it?

    10. Stop Over-Complicating Things

    Are you waiting for a perfect time to do this? That maybe now is not the best time because of X, Y, Z reasons? Ditch that thought because there’s never a perfect time. If you keep waiting for one, you are never going to accomplish anything.

    Perfectionism is one of the biggest reasons for procrastination. Read more about why perfectionist tendencies can be a bane than a boon: Why Being A Perfectionist May Not Be So Perfect.

    11. Get a Grip and Just Do It

    At the end, it boils down to taking action. You can do all the strategizing, planning and hypothesizing, but if you don’t take action, nothing’s going to happen. Occasionally, I get readers and clients who keep complaining about their situations but they still refuse to take action at the end of the day.

    Reality check:

    I have never heard anyone procrastinate their way to success before and I doubt it’s going to change in the near future.  Whatever it is you are procrastinating on, if you want to get it done, you need to get a grip on yourself and do it.

    More About Procrastination

    Featured photo credit: Malvestida Magazine via unsplash.com

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