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Your Desktop Anywhere? 21 Web-Based Desktops

Your Desktop Anywhere? 21 Web-Based Desktops
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The last couple of years have seen the release of a slew of new online desktop applications. Commonly called “WebOS”, “webtops”, or “web desktops”, these applications use Flash, Ajax, or other web technologies to mimic a regular, PC-based desktop. In theory, this means that wherever you went, you’d be able to access your work through a common interface and set of tools. All with a single login, too.

In practice, it’s not quite so simple. Even making allowances for the varying states of development web desktops are in at the moment, none of them offer a compelling experience for web-based workers. I have looked at and played with almost two dozen of these applications, and so far haven’t found any that I could integrate very well into my daily routine.

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But there’s promise. Some of these apps are well worth watching, especially as they begin to interconnect with other services like Zoho Writer and Google Docs for document editing, Box.net’s OpenBox service for file storage, and other third-party services and plugins. I’ve highlighted three of the most promising webtop services below, followed by all the rest.

The three most developed and usable web-based desktops are, in my humble estimation (and in alphabetical order):

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  • ajaxwindows
       
      ajaxWindows: By far the most developed and useful of the online desktops I tried, AjaxWindows offers a variety of productivity apps, integrating ajax13’s own apps (ajaxWrite, ajaxSketch, and ajaxPresent) as well as Google Docs and Zoho for creating and editing documents, PikNik for editing images, Google Calendar, and several other services. You can even use a Gmail account for file storage (although this service is not functioning at the moment — they say it will be back soon). The interface is super-slick and very Windows-like, meaning it’s easy to figure out how to do things. 

      Unfortunately, ajaxWindows doesn’t work well with Internet Explorer — you need to install some plugins and even then performance is not great.  Which wouldn’t be a problem (I almost never use IE) except it has crashed FireFox every single time I’ve logged in. When they get that problem worked out, I’ll definitely be back — ajaxWindows comes the closest to being a usable web-based desktop at the moment.

    • ghost

        g.ho.st:
        The “Globally Hosted Operating SysTem” offers a fairly usable desktop, using Amazon’s W3 service for file storage (a generous 3 GB for files and an additional 3 GB for email).  Your account comes with a username@g.ho.st email address and — this is the kicker! — FTP access so you can bulk upload files straight from your desktop. G.ho.st is the most stable of the web desktops I’ve used, running quickly in Flash. However, while g.ho.st offers email, IM, and applets for last.fm and YouTube, there are as of now no productivity apps.  They say more apps are in the works, and have an open API for third-party developers to create apps and services with, so I expect more useful features in the near future.
         
      • startforce

          StartForce:
          Like ajaxDesktop and g.ho.st, StartForce has a familiar, Windows-like interface (opting for the XP look rather than Vista, though) so it’s easy to get started. It comes with a full host of productivity applications from Zoho, each of which launches from the Start menu in it’s own window. It also includes a file uploader for bulk uploading, which is handy. You can install a range of other apps, like Microsoft Earth Viewer and Google Mars, and hopefully more are coming.

          StartForce is definitely the most usable out-of-the-box web desktop; ajaxDesktop has more applications but is buggy, g.ho.st is slightly slicker and better put-together, but has no useful applications. My only real quibble with StartForce is that double-clicking files in the file browser starts the process to download the file to your desktop, instead of opening the file in the program that created it. I could almost use StartForce regularly, and I’ll be giving it a more thorough workout to see if a little more familiarity improves its usability.

        The rest of the list (also in alphabetical order) are services that, for one reason or another, don’t stand up to regular use. Some of them are incredibly slick, while others are absolutely bare-bones. Some are brand new projects, still in experimental, pre-Alpha state, others have been around for a while and are in full working order. Any one of them could suddenly take off with a sudden effort, so I’m not quite ready to count them out entirely; at the moment, though, none of them is in any state to do any serious work, no matter how “lickable”.

        • DesktopTwo: DesktopTwo is a Flash-based desktop with several productivity apps and a gorgeous, slick user interface. At least, that’s what I get from the screenshots — I was never able to log in.
        • DesktopOnDemand: This might well be the service to beat, with 1GB storage in the free plan (with more costing 2p — about 4 cents — per GB per week), document and graphic editing (using GIMP, apparently), WebDAV support (meaning you can drag files on your desktop into your DOD folder and they are uploaded automatically), and more. Alas, they are not accepting new accounts at the moment, so I couldn’t log in and test it out.
        • eyeOS: Slick and well-established, eyeOS has a very Mac-like feel. There is a word processor (and no other productivity apps) but it saves in .eyedoc format, which as far as I know only works in eyeOS.
        • GCOE X: GCOE X focuses on cross-browser compatibility — it runs on Opera, Safari, even iPhones. At the moment, there is only a demonstration, with no applications or services. There’s very little information about what’s coming, but it’s one to keep an eye on.
        • Glide: Another one focusing on cross-browser compatibility, especially smartphone browsers, Glide breaks the traditional desktop mold with its almost iPhone-esque interface — large glossy buttons fill its desktop offering access to apps, including a word processor, spreadsheet, and presentation app. Their GlideSync application can be downloaded to your desktop to synchronize files between Glide and your base PC, a nice touch. Glide also offers collaboration features — the free account allows up to 4 users and 2 GB of storage; paid accounts allow more users and more storage. Work in Glide can also be shared publicly with their “Publish” application. My big beef with Glide is that applications open in new tabs, which seems unnecessary.
        • Goowy: Technically Goowy is not a web desktop but a web-based widget platform. It is quite stable and absolutely beautiful, the epitome of “lickable” interfaces. While none of the widgets do anything all that productive, it is easily imaginable that some savvy developer will put together a Google Docs or Zoho Widget, which would make it quite a compelling tool. Since Goowy widgets can run on your desktop, too, this could be an easy way to tie your local PC with your web-based experience.
        • Jooce: Jooce is still in private beta, so I haven’t been able to play with it at all, but their screenshots look pretty cool. No indication of whether any serious productivity apps will be available or not.
        • iCube Online Operating System: iCube mimics Windows almost exactly, down to the icons and menus. It offers a pretty full complement of applications (though no spreadsheet or presentation app), but I could only figure out how to save documents in the native “OOS Documents” format.
        • MyGoya: MyGoya is based in Germany, which becomes apparent when you come across apps, menus, or help documents that haven’t been translated into English yet. It’s Flash-based interface is slick, though, whatever language it’s in. Their “ShareBase” allows you to set up sharing policies for collaboration, and they offer several ways to publish material — photos, blogs, documents — to the Web. Document creation and editing is handled by Zoho. though I couldn’t get it to create a new document to test. This is obviously a pretty big problem, but one I assume they’ll fix. The other issue I have is the stingy 512 MB storage — I know, it’s free, why should I complain, but free storage is becoming common — at least let us interface with other storage services if you don’t want, or can’t afford, the expense of supporting adequate storage locally.
        • Mylgd: Perhaps the strangest of the online desktops, mylgd is an actual Gnome desktop, online. It’s in very early development — v0.1, they say — and there’s not much you can do with it, but imagine it down the road with OpenOffice and TuxRacer!
        • Nivio: Nivio is another one that’s in private beta right now, so I haven’t played with it. This is a paid service, or at least it will be. But listen: it’s Windows XP, on the web.  With MS Office, Adobe Reader, RealPlayer, and other familiar applications! Definitely one to watch.
        • oDesktop: Yet another that’s “coming soon”, oDesktop will be hosted by you, on your domain, meaning you can use whatever storage your host or server has available. Not a free application, and no productivity apps, at least not in their current plans.
        • Pytagor: I’m actually not sure what this does.  It appears to be an online file manager; as far as I can tell, there are no applications at all, but you can store and share photos, RSS feeds, contacts, and documents. Everything you upload is indexed and searchable. Maybe out of place in this list, but where else would I put it?
        • Schmedley: Schmedley does exactly the same thing as Goowy, and it’s every bit as much fun to say. Like Goowy, it’s not exactly a web desktop but rather is a platform for hosted widgets. But if I included Goowy, I had to include Schmedley, since they do exactly the same thing. Fair’s fair, after all.
        • SSOE: Don’t let the “1.0a” designation fool you — the Flash-based SSOE is in very early development and doesn’t do anything at the moment. At the moment, you can choose to launch the “unstable version” or the “semi-stable version”. But I assume it is meant to do something, someday, and I do so love a good mystery…
        • Xcerion: Hope you’re not getting tired of closed betas, because here’s another one. When it’s done, Xcerion promises a full-fledged web-based operating system, with access to hundreds of open source applications. We’ll have to wait and see on this one.
        • Xindesk: This one isn’t a private beta, at least — it’s a private alpha. Again, it will be a Vista-like environment with tons of apps.  When it gets here.
        • YouOS: Finally, one you can use.  YouOS got a lot of people really excited last year.  It offers a bare-bones word processor and a browser that’s called “WhereWolf”, which is pretty cool. It hasn’t changed much in a long time, though — there’s not a whole lot you can do with it. But it’s stable — if they added some applications, it might well be one of the top contenders.

        I’m sure I’ve missed a few, maybe even some really good ones, so let me (and our readers) know if there’s something that should be on this list.  What I really want to know, though, is if anyone is actually using any of these services on a day-to-day basis, to do real work.  What do you use, and for what? How is it working for you?

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        Last Updated on July 8, 2020

        3 Techniques for Setting Priorities Effectively

        3 Techniques for Setting Priorities Effectively

        It is easy, in the onrush of life, to become a reactor – to respond to everything that comes up, the moment it comes up, and give it your undivided attention until the next thing comes up.

        This is, of course, a recipe for madness. The feeling of loss of control over what you do and when is enough to drive you over the edge, and if that doesn’t get you, the wreckage of unfinished projects you leave in your wake will surely catch up with you.

        Having an inbox and processing it in a systematic way can help you gain back some of that control. But once you’ve processed out your inbox and listed all the tasks you need to get cracking on, you still have to figure out what to do the very next instant. On which of those tasks will your time best be spent, and which ones can wait?

        When we don’t set priorities, we tend to follow the path of least resistance. (And following the path of least resistance, as the late, great Utah Phillips reminded us, is what makes the river crooked!) That is, we’ll pick and sort through the things we need to do and work on the easiest ones – leaving the more difficult and less fun tasks for a “later” that, in many cases, never comes – or, worse, comes just before the action needs to be finished, throwing us into a whirlwind of activity, stress, and regret.

        This is why setting priorities is so important.

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        3 Effective Approaches to Set Priorities

        There are three basic approaches to setting priorities, each of which probably suits different kinds of personalities. The first is for procrastinators, people who put off unpleasant tasks. The second is for people who thrive on accomplishment, who need a stream of small victories to get through the day. And the third is for the more analytic types, who need to know that they’re working on the objectively most important thing possible at this moment. In order, then, they are:

        1. Eat a Frog

        There’s an old saying to the effect that if you wake up in the morning and eat a live frog, you can go through the day knowing that the worst thing that can possibly happen to you that day has already passed. In other words, the day can only get better!

        Popularized in Brian Tracy’s book Eat That Frog!, the idea here is that you tackle the biggest, hardest, and least appealing task first thing every day, so you can move through the rest of the day knowing that the worst has already passed.

        When you’ve got a fat old frog on your plate, you’ve really got to knuckle down. Another old saying says that when you’ve got to eat a frog, don’t spend too much time looking at it! It pays to keep this in mind if you’re the kind of person that procrastinates by “planning your attack” and “psyching yourself up” for half the day. Just open wide and chomp that frog, buddy! Otherwise, you’ll almost surely talk yourself out of doing anything at all.

        2. Move Big Rocks

        Maybe you’re not a procrastinator so much as a fiddler, someone who fills her or his time fussing over little tasks. You’re busy busy busy all the time, but somehow, nothing important ever seems to get done.

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        You need the wisdom of the pickle jar. Take a pickle jar and fill it up with sand. Now try to put a handful of rocks in there. You can’t, right? There’s no room.

        If it’s important to put the rocks in the jar, you’ve got to put the rocks in first. Fill the jar with rocks, now try pouring in some pebbles. See how they roll in and fill up the available space? Now throw in a couple handfuls of gravel. Again, it slides right into the cracks. Finally, pour in some sand.

        For the metaphorically impaired, the pickle jar is all the time you have in a day. You can fill it up with meaningless little busy-work tasks, leaving no room for the big stuff, or you can do the big stuff first, then the smaller stuff, and finally fill in the spare moments with the useless stuff.

        To put it into practice, sit down tonight before you go to bed and write down the three most important tasks you have to get done tomorrow. Don’t try to fit everything you need, or think you need, to do, just the three most important ones.

        In the morning, take out your list and attack the first “Big Rock”. Work on it until it’s done or you can’t make any further progress. Then move on to the second, and then the third. Once you’ve finished them all, you can start in with the little stuff, knowing you’ve made good progress on all the big stuff. And if you don’t get to the little stuff? You’ll have the satisfaction of knowing that you accomplished three big things. At the end of the day, nobody’s ever wished they’d spent more time arranging their pencil drawer instead of writing their novel, or printing mailing labels instead of landing a big client.

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        3. Covey Quadrants

        If you just can’t relax unless you absolutely know you’re working on the most important thing you could be working on at every instant, Stephen Covey’s quadrant system as written in The 7 Habits of Highly Effective People: Powerful Lessons in Personal Change might be for you.

        Covey suggests you divide a piece of paper into four sections, drawing a line across and a line from top to bottom. Into each of those quadrants, you put your tasks according to whether they are:

        1. Important and Urgent
        2. Important and Not Urgent
        3. Not Important but Urgent
        4. Not Important and Not Urgent

          The quadrant III and IV stuff is where we get bogged down in the trivial: phone calls, interruptions, meetings (QIII) and busy work, shooting the breeze, and other time wasters (QIV). Although some of this stuff might have some social value, if it interferes with your ability to do the things that are important to you, they need to go.

          Quadrant I and II are the tasks that are important to us. QI are crises, impending deadlines, and other work that needs to be done right now or terrible things will happen. If you’re really on top of your time management, you can minimize Q1 tasks, but you can never eliminate them – a car accident, someone getting ill, a natural disaster, these things all demand immediate action and are rarely planned for.

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          You’d like to spend as much time as possible in Quadrant II, plugging away at tasks that are important with plenty of time to really get into them and do the best possible job. This is the stuff that the QIII and QIV stuff takes time away from, so after you’ve plotted out your tasks on the Covey quadrant grid, according to your own sense of what’s important and what isn’t, work as much as possible on items in Quadrant II (and Quadrant I tasks when they arise).

          Getting to Know You

          Spend some time trying each of these approaches on for size. It’s hard to say what might work best for any given person – what fits one like a glove will be too binding and restrictive for another, and too loose and unstructured for a third. You’ll find you also need to spend some time figuring out what makes something important to you – what goals are your actions intended to move you towards.

          In the end, setting priorities is an exercise in self-knowledge. You need to know what tasks you’ll treat as a pleasure and which ones like torture, what tasks lead to your objectives and which ones lead you astray or, at best, have you spinning your wheels and going nowhere.

          These three are the best-known and most time-tested strategies out there, but maybe you’ve got a different idea you’d like to share? Tell us how you set your priorities in the comments.

          More Tips for Effective Prioritization

          Featured photo credit: Mille Sanders via unsplash.com

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