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Wikify Your Life: How to Organize Everything

Wikify Your Life: How to Organize Everything
Wedding plans

    In our lives we have all kinds of information that we need to keep track of — to-do lists, gift ideas, books we want to read, exercise or food logs, a budget, phone numbers, a weekly schedule, our goals — the list is endless. The problem is finding a good place to keep all of that information — the usual mode is to have these lists and logs and schedules scattered all over the place, but that is chaos.

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    If you want to be organized, put all you’re life’s info in one place. And if you need a great tool to do that, look no further than a personal wiki.

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    Wikis are everywhere, many are free, they’re easy to use, flexible as anything, an perfectly accessible anywhere, or portable if you want to take them on a USB thumb drive. Put everything into your personal wiki, and you’ll never have to look around for anything again.

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    What can you put into a wiki? Anything you can think of, including images and links to other types of files. Here are some great uses for a personal wiki:

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    • To-do lists: In fact, you can easily do a simple GTD, wiki style. GTD (the written part of it, at least) is just a bunch of lists. Many GTD programs have gotten pretty fancy, but at the heart, it’s just lists. Wikis do lists great. You could have a page with all your context lists, and next to each action, simply put an internal link to the name of the project, and voila — you’ve created a project page. So one page for all your context lists (and someday/maybe) and separate pages for each project. Simple and easy.
      To-do
      • Wish lists: What books, cd, DVDs, games, toys and gadgets you want. Make separate lists for each type of thing, or one great big “If I Were a Millionaire, I’d Own Everything on this List” list.
      • Gift ideas: birthdays or Christmas still months away? If you’ve got an idea, sock it away on this list and come back for it later.
      • Checklists: Never forget anything again. Create checklists for every common thing you undertake, at work or in your personal life, and store them all in your wiki. Packing lists, party planning checklists, chores lists, project checklists … you get the picture.
      • Reading list: I keep a list of all the books I read, along with a list of the books I have lined up to read next.
      • Logs: I like to keep logs of my exercise, but you could do a food diary, spending log, or anything really. If you’re working on a goal or habit, keeping track of them is one of the best ways to get there.
      • Goals: Write out your top goals for the year, and then under that, your mini-goals for this month. Then, of those mini-goals, what tasks you’re going to complete this year. This personal wiki will make your dreams come true.
      • Diary: I like to do a one-sentence journal. It’s easy, fast, and it’s nice to be able to look back on what happened in my life. I was never good at keeping a journal until I hit upon the one-sentence journal idea. Now it’s a habit, and one that’s vastly rewarding.
        Contacts
        • Contacts: Haven’t found an ideal contact manager? Just use a wiki. Easy to add new stuff, searchable, simple.
        • Workspace: If you use multiple computers, a wiki is a great place to do your work, accessible from anywhere with an internet connection.
        • Collaborate: A wiki page can be shared with a number of users, all of whom can be authorized to make changes, making a wiki a great way to work on a project with a group.
        • Bookmarks: Save your favorite sites, organize them by categories, and have it all in your personal wiki.
        • Snippets of text: find something useful on the web, or in a document? Paste it here to look up and use later.
          Vacation plans
          • Reference: If you have stuff you’ll definitely look up later, either for personal use or in a project, create a wiki reference page.
          • Plan: plan a wedding, party, event, vacation, home repairs, anything.

          These are just a few examples. You can probably think of a lot more.

          Where do you go if you want to create a wiki? There are hundreds of wikis on the web. Here are a few places to look to start you out:

          More by this author

          Leo Babauta

          Founder of Zen Habits and expert in habits building and goals achieving.

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          Last Updated on August 6, 2020

          35 Top Productivity Apps for iPhone (2020 Updated)

          35 Top Productivity Apps for iPhone (2020 Updated)

          Over the years here at Lifehack, we’ve discussed plenty of apps that you can use to improve your overall productivity.

          There are certain ones that many of our contributors and editors (past and present) have adopted over the long-term — there are always the stalwarts that stick around. But there are also new apps that crop up every day, adding more and more depth to the app category.

          Some of the apps are incredibly plain and simple, while others are more robust and offer more features than you can shake a stick at. And everyone has the one they prefer.

          It’s been our job (and still is our job) to keep abreast of all of the productivity-type apps out there. As a result — and as a bit of a refresher — we’ve put together a list of 35 best productivity apps for iPhone (all categorized based on their functions) to provide you with an all-in-one resource for you.

          For Getting Things Done

          1. OmniFocus

          This app is, while pricey, considered to be one of the (if not the) most robust and full-featured productivity apps on the market.

          Download it here.

            2. Forest

            Train yourself to put your phone down and stay focused on the task at hand by playing with this planting game. It’s fun and will help you achieve more.

            Download it here.

              3. Things

              Another robust choice, this app is a favorite amongst “productivityists”.[1]

              Download it here.

                 

                 

                4. Any.Do

                A beautiful-looking app that is both easy on the eyes and your wallet.

                Download it here.

                  5. PocketLife Calendar

                  This calendar app is specifically designed to be stylish and super easy-to-use. You can organize your life easily with different modern features.

                  Download it here.

                    6. Asana

                    We’ve covered Asana here at Lifehack

                    , and it is being actively developed by a strong team committed to making collaborative task management a more efficient and effective experience.

                    Download it here.

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                      7. ToDoist

                      This app keeps track of everything – from simple errands to your most important projects – so you can get it all done and enjoy more peace of mind along the way.

                      Download it here.

                         

                         

                        8. Calendars 5

                        This calendar app focuses on events that help you to keep track of upcoming events and tasks easily. It has everything you need to organize, track, and complete your to-dos.

                        Download it here.

                          9. Clear – Tasks, Reminders & To-Do Lists

                          A fun and innovative list-making app that relies on swiping and pinching to make things happen. Clear created a lot of buzz when it launched, and might be the perfect to-do list gateway app for many.

                          Download it here.

                            10. Due

                            A robust reminders app that lets you store and maintain reminders of all types. It’s replaced Reminders for me when it comes to the basics, and it’s worth a look if you want to keep the mundane stuff out of your head and cluttering your mind.

                            Download it here.

                              11. Checkmark 2

                              I use this app

                              for location-based reminders (such as groceries I need to get or single items I need to pick up from various locations). Checkmark is simple to use and valuable addition to my productivity arsenal.

                              Download it here.

                                12. TeuxDeux

                                Created by Tina Roth Eisenberg and Fictive Kin — TeuxDeux is simple and incredibly stellar in terms of design. If you like lists (including the popular “Someday Bucket”) and want to associate dates with tasks, then TeuxDeux will be right up your alley.

                                Download it here.

                                   

                                   

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                                  13. Nirvana

                                  For the GTD enthusiasts, there’s Nirvana. Straight from the source: “Nirvana frees your mind to focus on actually getting things done. If you’ve had enough of generic to-do lists, it’s time for Nirvana.”

                                  Download it here.

                                    14. Priorities

                                    An elegant-looking task management app that has received decent reviews,[2] this could be the one for you if you’re not a fan of OmniFocus or Things — especially if you need (or want) to share tasks with others.

                                    Download it here.

                                      For Building Habits

                                      15. Productive

                                      With this app, you can plan your habits with an easy-to-use interface, schedule habits for any time of the day, set smart reminders for each time of the day, and stay on track with useful feedback. This app is perfect for anyone who wants to build a habit that sticks.

                                      Download it here.

                                        16. Habitica: Gamified Taskmanager

                                        You can complete tasks and build habits in a more fun way with this app. Input your Habits, your Daily goals, and your To-Do list, and then create a custom avatar. Check off tasks to level up your avatar and unlock features such as armor, pets, skills, and even quests.

                                        Download it here.

                                          17. Streaks

                                          This app follows the model of the popular “don’t break the chain method” in that you use the app to track how you are donig in the pursuit of your goal. Great for goal-setting — and an easy and elegant interface to boot.

                                          Download it here.

                                            18. Remember The Milk

                                            Another popular to-do list app, Remember The Milk has a huge following. It has plenty to offer, including the ability to share tasks with others.

                                            Download it here.

                                              19. Day One Journal

                                              When it comes to journaling, nothing really beats Day One. Its latest update added a slew of features that will make you want to start making journaling a habit.

                                              Download it here.

                                                For Files Organization

                                                20. Evernote

                                                Touted as the world’s most widely-used productivity app, Evernote is an be used simply as a notetaking app or can be customized to be your GTD app of choice — among other things.

                                                Download it here.

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                                                  21. Pocket

                                                  You can save an article, video, or link you want to read or watch later to Pocket from anywhere including your computer, Safari, email, and your favorite apps like Facebook, Twitter, Flipboard, and Feedly.

                                                  Download it here.

                                                    22. Sync.Me

                                                    This app identifies unknown phone calls, warns you from annoying spam calls, and adds a caller picture to your contacts from Facebook, Twitter, and Google+.

                                                    Download it here.

                                                      23. Droplr

                                                      One of the most popular file-sharing apps out there today. Straight from the source: “Stay productive on the go. Droplr for iPhone keeps you in sync and makes sharing on the iPhone natural.”

                                                      Download it here.

                                                        24. Dropbox

                                                        Before iCloud, there was Dropbox. And there still is Dropbox, which is still widely used by both Mac and PC users all over the globe. It’s like having a flash drive on your iPhone. A must-have.

                                                        Download it here.

                                                           

                                                          For Working Smarter

                                                          25. Captio

                                                          A simple capture tool. Straight from the developers: “It’s simple. Open Captio and start typing. When you’re done, hit Send. The note is immediately delivered to your email inbox.”

                                                          Download it here.

                                                            26. Drafts

                                                            A tremendous capture tool that allows for simple capture, followed by sending items to various applications such as OmniFocus, Things, and more.

                                                            Download it here.

                                                              27. NoteShelf 2

                                                              This is a perfect note-taking app for you. You can take beautiful handwritten notes, type, annotate PDFs, record audio & create lists. You can organize them into categories or groups.

                                                              Download it here.

                                                                28. Doodle

                                                                This app links directly with the Doodle service, which is one that allows you to plan and organize meetings far more efficiently and effectively. Lifehack contributor Steve Dotto has written about Doodle more in-depth here.

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                                                                Download it here.

                                                                  29. TextExpander (Legacy)

                                                                  I have saved countless hours of time with TextExpander, and despite its inability to be as robust on iOS as it is on the Mac, it is still a worthy app to have in your arsenal.

                                                                  Download it here.

                                                                    30. Launch Center Pro

                                                                    A quick launcher for the iPhone that doesn’t just launch an app…with some of them it can do much more. This app saves you time by launching complex actions in a single tap.

                                                                    Download it here.

                                                                      31. GoodReader

                                                                      This may seem to be an odd one to make this list, but here are plenty of reasons why it is here with this article.

                                                                      Download it here.

                                                                        32. LogMeIn

                                                                        Want to be able to control your Mac from wherever you are? Then get this app.

                                                                        Download it here.

                                                                          For Improving Security

                                                                          33. 1Password

                                                                          There is simply no better password manager out there. I’ve even put together a 1Password Emergency Kit worth looking at here.

                                                                          Download it here.

                                                                            34. LastPass Password Manager

                                                                            You can store passwords and logins, create online shopping profiles, generate strong passwords, track personal information in photo and audio notes.

                                                                            All you have to do is remember your LastPass master password, and LastPass auto-fills web browser and app logins for you.

                                                                            Download it here.

                                                                              35. Truecaller

                                                                              Identify and block spammers, search for unknown numbers, and call friends easily with this app. With a community-based spam list from over 250 million users, you’ll need this app.

                                                                              Download it here.

                                                                                There are plenty of other options out there (and we’ve heard from readers in the past as to what they enjoyed using), but these 40 are among the best.

                                                                                Featured photo credit: William Hook via unsplash.com

                                                                                Reference

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