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Wiggio: An Extra Simple Collaboration Tool

Wiggio: An Extra Simple Collaboration Tool

    If you’ve been looking for an absolutely easy way to collaborate with a group, I’d recommend trying out Wiggio. The application just came into public beta today and it’s one of the easiest-to-use collaboration tools I’ve run across. If you’ve ever had to work with group members unfamiliar with tools beyond email, Wiggio can provide an easy solution for group collaboration. It’s not too bad for more advanced users looking for a simple interface, either.

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    Signing Up

    Signing up for Wiggio is fairly standard. You have to set up an account and confirm by clicking on a link in an email. From there, you have two options. You can join an existing group or create a new group.

    Beyond the standard request for an email address and a password, Wiggio also requests your cell phone number and your provider. While you don’t have to provide that information, with it, Wiggio will send you text messages about posts and other activities happening in your groups. According to Wiggio’s policy, such information will be kept private. There isn’t a lot of information about their security measures available on their site, however. It’s up to you whether you want to trust Wiggio with your phone number.

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    Creating a New Group

    When you create a new group, it’s very obvious that Wiggio started out as a way to organize groups at school. Beyond the choice of business, you can organize a group for your class, sorority, student government or a host of other student activities. I’m hoping that Wiggio adds a few more grown-up options but for now, I’m just sticking with whatever seems closest to my needs — usually business.

    The Interface

    Wiggio’s interface is very simple — lots of clearly-labeled buttons that less-than-internet-savvy group members can handle without much trouble. There are six main tools:

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    1. Calendar — A fairly simple shared calendar that allows you to manage group events. There’s no easy way to add this calendar to whatever time management system you use, but you can set up an automatic email whenever a change is made to the calendar (or any other part of your group). Gmail seems to be able translate those emails into Google Calendar events without an issue.
    2. Folder — You can upload most file types to your Wiggio groups. Wiggio can even handle version-tracking automatically. A group member can download the file, change it and re-upload it. He doesn’t need to change the file name or anything for Wiggio to recognize it as a new version. Old versions are still available.
    3. Meeting — Wiggio offers two types of meetings for users: a chatroom and a conference call. For conference calls, Wiggio uses Rondee, a free conference call service. Wiggio will also host chats for your group.
    4. Poll — Not all collaboration applications offer any tools to help with decision making, but with Wiggio’s Poll system, you can matters to a vote in your group. You don’t even need to track responses to get an answer.
    5. Messages — Through Wiggio, you can send messages to group members in three different ways: text message, email and voice note. You can also post notes on your group’s home page, but no guarantee that group members will log in and see them. I was a little concerned at first that the text message and voice mail options meant that the entire group would have access to my phone number, but all of that is handled internally.
    6. Links — The link tool is simply a place to paste in links so that your group has a shared set of bookmarks.

    Wiggio’s tools aren’t anything new, but the way they’re put together make them very easy to work with. For those of us who wind up spending more time explaining to a group how to use collaboration software than working on our group project, Wiggio’s interface makes it very worthwhile. And while other sites offer more robust conferencing tools, Wiggio’s ability to keep up with group comments is a great option for those organizations not so dependent on teleconferencing.

    There is definintely an assumption for Wiggio that group members aren’t going to be sitting at their desks all day, every day. If you’ve had problems keeping touch with those members of your group that seem to prioritize their social lives over group meetings, being able to send them text message reminders may prove invaluable.

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    If you’re managing multiple groups, Wiggio’s interface does make the process easier. Recent updates to all your groups are shown on your homepage as icons showing which tool has been used. You can navigate directly to specific updates, rather than going through your groups to get to particular tool pages, and you can easily navigate between multiple groups. Adding new members to your groups is just as simple as knowing their email addresses, as well — they can easily be members of multiple groups with no fuss.

    Wiggio was designed by a group of seniors at Cornell University who were tired of the variety of tools they had to use to keep their group projects running and systems that required techno-savvy to use. Rather than struggle with list-servs and long email lists, they put together one site that could do it all — and for all the different groups they participated in at school. The Wiggio team is clearly starting to branch out to other organizations, like small businesses and committees, as well. There is no cost to use Wiggio. The site uses advertisements to make money.

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    Last Updated on November 26, 2019

    How to Motivate Yourself: 13 Simple Ways to Try Now

    How to Motivate Yourself: 13 Simple Ways to Try Now

    Who needs Tony Robbins when you can motivate yourself? Overcoming the emotional hurdle to get stuff done when you’d rather sit on the couch isn’t always easy. But unless calling in sick and waking up at noon have no consequences for you, it’s often a must.

    For those of you who never procrastinate, distract yourself or drag your feet when you should be doing something important, well done so far! But for the rest of you, it’s good to have a library of motivational boosters to move along.

    Despite your best efforts, passion, habits and a flow-producing environment can fail. In that case, it’s time to find whatever emotional pump-up you can use to get started.

    Whether you’re starting a business, trying to los weight or breaking a bad habit, you’ll learn how to motivate yourself with different techniques here:

    1. Go Back to “Why”

    Focusing on a dull task doesn’t make it any more attractive. Zooming out and asking yourself why you are bothering in the first place will make it more appealing.

    If you can’t figure out why, then there’s a good chance you shouldn’t bother with it in the first place.

    2. Go for Five

    Start working for five minutes. Often that little push will be enough to get you going.

    3. Move Around

    Get your body moving as you would if you were extremely motivated to do something. This ‘faking it’ approach to motivation may seem silly or crude but it works.

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    4. Find the Next Step

    If it seems impossible to work on a project for you, you can try to focus on the next immediate step.

    Fighting an amorphous blob of work will only cause procrastination. Chunk it up so that it becomes manageable. Learn how to stop procrastinating in this guide.

    5. Find Your Itch

    What is keeping you from working? Don’t let the itch continue without isolating it and removing the problem.

    Are you unmotivated because you feel overwhelmed, tired, afraid, bored, restless or angry? Maybe it is because you aren’t sure you have time or delegated tasks haven’t been finished yet?

    6. Deconstruct Your Fears

    I’m sure you don’t have a phobia about getting stuff done. But at the same time, hidden fears or anxieties can keep you from getting real work completed.

    Isolate the unknowns and make yourself confident, you can handle the worst case scenario.

    7. Get a Partner

    Find someone who will motivate you when you’re feeling lazy. I have a friend I go to the gym with. Besides spotting weight, having a friend can help motivate you to work hard when you’d normally quit.

    8. Kickstart Your Day

    Plan out tomorrow. Get up early and place all the important things early in the morning. Building momentum early in the day can usually carry you forward far later.

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    Having a morning routine is a good idea for you to stay motivated!

    9. Read Books

    Read not just self-help or motivational books but any book that has new ideas. New ideas get your mental gears turning and can build motivation. Here’re more reasons to read every day.

    Learning new ideas puts your brain in motion so it requires less time to speed up to your tasks.

    10. Get the Right Tools

    Your environment can have a profound effect on your enthusiasm. Computers that are too slow, inefficient applications or a vehicle that breaks down constantly can kill your motivation.

    Building motivation is almost as important as avoiding the traps that can stop it.

    11. Be Careful with the Small Problems

    The worst killer of motivation is facing a seemingly small problem that creates endless frustration.

    Reframe little problems that must be fixed as bigger ones or they will kill any drive you have.

    12. Develop a Mantra

    Find a few statements that focus your mind and motivate you. It doesn’t matter whether they are pulled from a tacky motivational poster or just a few words to tell you what to do.

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    If you aren’t sure where to start, a good personal mantra is “Do it now!” You can find more here too: 7 Empowering Affirmations That Will Help You Be Mentally Strong

    13. Build on Success

    Success creates success. When you’ve just won, it is easy to feel motivated about almost anything. Emotions tend not to be situation specific, so a small win, whether it is a compliment from a colleague or finishing two thirds of your tasks before noon can turn you into a juggernaut.

    There are many ways you can place small successes earlier on to spur motivation later. Structuring your to-do lists, placing straightforward tasks such as exercising early in the day or giving yourself an affirmation can do the trick.

    Bonus: Staying Motivated Forever

    The best way to motivate yourself is to organize your life so you don’t have to. If work is a constant battle for you, perhaps it is time to start thinking about a new job. The idea is that explicit motivational techniques should be a backup, not your regular routine.

    Here are some other things to consider making work flow more naturally:

    Passion

    Do things you have a passion for. We all have to do things we don’t want to. But if life has become a chronic source of dull chores, you’ve got a big problem that needs fixing.

    Not sure what your passion is to get you motivated? This will help you: How to Get Motivated and Be Happy Every Day When You Wake Up

    Habits

    You can’t put everything on autopilot. I’ve found putting a few core habits in place creates a structure for the day.

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    Waking up at the same time, working at the same times and having a similar productive routine makes it easier to do the next day.

    This guide will be useful for you if you’re looking to build good habits: Understand Your Habits to Control Them 100%

    Flow

    Flow is the state where your mind is completely focused on the task at hand. While there are many factors that go into producing this state, having the right challenge level is a big part.

    Find ways to tweak your tasks so they hover in that sweet spot between boredom and maddening frustration.

    Easily distracted and hard to focus? Here’s your solution.

    Final Thoughts

    With all these tips I’ve shared with you, now you know what to do when you’re feeling unmotivated.

    Find your passion and develop a positive mantra so when the next time negativity hits you again, you know how to stay positive and motivated!

    More About Motivation

    Featured photo credit: Pexels via pexels.com

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